Tool profile
Ayoa: cost, fit and limits
Ayoa is a mind mapping and project workspace made by OpenGenius Ltd of the United Kingdom. It combines mind maps, whiteboards and task boards in one subscription, with AI-powered mind mapping that builds maps from prompts and summarizes imported documents on its Ultimate plan.
What to know first
Ayoa is the broadest workspace in this list after Miro: maps, whiteboards, task boards, Gantt and presentation views come together in a single Ultimate subscription, and AI is part of that tier only. The Free plan keeps ten mind maps but turns whiteboards and task boards view-only. Ultimate price amounts were not readable on the pricing page when checked, so budgeting needs a visit to the live page.
Ayoa at a glance
| Maker | OpenGenius Ltd, United Kingdom |
|---|---|
| Free plan | Yes |
| Entry price | Free for up to 10 mind maps; Ultimate price amounts not retrieved |
| API access | No |
| Category | Best AI Mind Mapping Software in 2026, rank 4 of 10 |
| Website | ayoa.com |
Who Ayoa is best for
Teams that brainstorm and then assign work
Task boards and Gantt views sit beside maps on Ultimate, so ideas become tasks without exporting to a separate planner.
Neurodivergent users and support programs
The vendor offers an Access to Work package through approved partners, which suits support programs, although the pricing page shows no price for it.
Users who want a long free allowance
Ten free mind maps is more headroom than the three-map caps of several rivals, useful for trying the interface properly.
Ayoa plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | Free | Up to ten mind maps. Existing maps stay accessible, whiteboards and task boards become view-only, and no AI features are included. |
| Free trial | Not stated, seven-day trial | Full access to Ayoa Ultimate for the trial period, after which the account upgrades or returns to the Free plan. |
| Ultimate | Per user per month on monthly, annual or three-year terms, amounts not retrieved | Mind map modes, whiteboards, task boards, Gantt, document and outline views, presentations, AI importers, exports, Google and Microsoft integrations and AI-powered mind mapping. |
Checked November 2026.
What Ayoa does
- AI-powered mind mapping
- Generates ideas, performs analysis and builds maps and whiteboards from prompts. The page positions this as an Ultimate feature, with no AI on the Free plan.
- Importers with AI summaries
- Imports documents and returns an AI summary, which turns a long report into a first-pass map. The pages checked do not list supported file types.
- Task boards and Gantt
- Ultimate adds Kanban-style task boards and Gantt views, so branches on a map can be assigned and scheduled. On Free these boards remain visible but cannot be edited.
- Presentation and outline views
- Maps can be shown as documents, outlines or presentations, and exported to Docs, PDF and images. This reduces rework when a brainstorm has to be shared with people outside the tool.
- Security program
- The privacy policy describes Cyber Essentials Plus certification and an information security program aligned with ISO/IEC 27001:2022, plus a stated ICO registration number for the company.
How Ayoa handles your data
Ayoa's privacy policy says customer data sent through approved Ayoa AI integrations is not used to train third-party AI models, and does not address other training uses. Account data is kept while the account is active and then deleted or anonymized, with no fixed durations. No hosting region is named; some providers may process data outside the UK under adequacy decisions, IDTAs and SCCs. The company states Cyber Essentials Plus certification and a security program aligned with, not certified to, ISO/IEC 27001:2022.
Where Ayoa falls short in practice
- AI sits behind the paid tier. The Free plan includes no AI, and the seven-day trial is the only way to test generation before paying. Anyone wanting AI on a small budget has to judge it in that week.
- Price amounts unavailable. Two fetches of the pricing page returned plan labels but no Ultimate amounts. The page says annual billing saves up to 20 percent over monthly, which gives a discount but no figure to compare.
- Per-user cost grows with the team. Ultimate is priced per user per month, so cost scales with seats. The bundle suits teams that use whiteboards and task boards too, and is poor value for map-only use.
- Free whiteboards go read-only. After the trial, whiteboards and task boards on the Free plan become view-only. A team that built them during the trial cannot keep editing without paying.
Works with
Alternatives to Ayoa
Ayoa: common questions
Does Ayoa have AI mind mapping?
Yes. Ayoa names AI-powered mind mapping on its Ultimate plan: the AI generates ideas, runs analysis and builds mind maps and whiteboards from prompts, and importers add AI summaries of documents. The Free plan lists no AI, so testing happens on the seven-day Ultimate trial.
How much does Ayoa Ultimate cost?
The pricing page offers Ultimate per user per month on monthly, annual or three-year terms, and says annual billing saves up to 20 percent against monthly. The amounts did not load when the page was checked twice, so no figure is quoted here. Check the live pricing page.
What happens to my maps when the Ayoa trial ends?
You either upgrade to Ultimate or stay on Free. Free keeps up to ten mind maps, and existing maps remain accessible, but whiteboards and task boards become view-only and AI features stop. The pricing page does not describe a data-removal step for maps beyond the ten-map cap.
Is Ayoa ISO 27001 certified?
Not according to the privacy policy, which says Ayoa maintains an information security program aligned with ISO/IEC 27001:2022 and is Cyber Essentials Plus certified. Aligned is weaker than certified. An ICO registration number is also stated. Ask the vendor for documentation if an audit requires certification.
Which AI providers does Ayoa use?
The privacy policy names OpenAI and Deepgram as approved AI integrations. It says customer data sent through approved integrations is not used to train third-party AI models. The policy does not say which model powers which feature, so check with the vendor if a specific provider is required.