Tool profile
Biblionix Apollo: cost, fit and limits
Biblionix Apollo is a hosted integrated library system made by Biblionix LLC for public libraries with fewer than 300,000 items, covering circulation, cataloging, notices and patron texting through a web browser with no server for the library to install.
What to know first
Apollo is sold as an annual subscription quoted per library, with unlimited users and most features included and a free trial. The vendor says no contract is required and unused time is refunded on cancel. Acquisitions, Syndetics Unbound, Auto-Calling and Gabbie two-way texting cost extra. The product page names no AI feature and no API, and describes only a hosted service, not an on-premise install.
Biblionix Apollo at a glance
| Maker | Biblionix LLC, United States |
|---|---|
| Free plan | Free trial only |
| Entry price | Quote only |
| API access | No |
| Category | Best AI Library Management Software in 2026, rank 4 of 13 |
| Website | biblionix.com/apollo/ |
Who Biblionix Apollo is best for
Small public libraries without IT staff
Hosting through a browser means no server to patch, and unlimited users are included, so a library with a few part-time staff does not pay per seat.
Libraries that contact patrons by text
Notices go out by text, email and phone, with auto-calling and Gabbie two-way texting available as paid extras, which helps libraries chasing overdue items and reserve pickups.
Libraries in state or regional consortia
The page names FlexShare, Texas OCLC Navigator NCIP and Michigan MeLCat connections, so libraries in those networks can check fit before asking for a quote.
Biblionix Apollo plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Apollo subscription | Custom quote per library | Annual hosted subscription with unlimited users and most features, quoted on an individual library basis. No contract is required and unused time is refunded on cancel. |
| Add-on modules | Priced extra, amounts not published | Acquisitions, Syndetics Unbound, Auto-Calling and Gabbie are listed as paid extras on top of the subscription. |
| Free trial | Free | A trial is offered before purchase, and the company states it will delete a declining library's data after the trial. |
Checked November 2026.
What Biblionix Apollo does
- Hosted browser access
- The system runs in a browser with nothing to install, so staff computers need no maintenance and library hours are not tied to a local server that someone must back up.
- Notices by text, email and phone
- Circulation sends overdue and reserve notices by text, email or phone, with auto-calling as a paid extra, which cuts the time staff spend phoning patrons one by one.
- Collection management
- Staff get batch weed and delete, authority control and an optional acquisitions module, so routine collection maintenance happens in the same system as circulation. Acquisitions is the one piece sold as an extra.
- Gabbie and kids' catalog
- Gabbie lets patrons and the library text in both directions, and the kids' catalog gives children a simpler way to search shelves and request titles.
- Consortia connections
- FlexShare, Texas OCLC Navigator NCIP and Michigan MeLCat are named on the page, which matters for resource sharing between neighboring libraries. Check whether your own state network is on the list.
How Biblionix Apollo handles your data
The Biblionix security and privacy page says patron data is kept only for the library and that the database and backup servers are encrypted. It states that if a library declines after a trial, the company deletes the library's data. It does not state a retention period for active customers, a hosting region, a certification such as SOC 2 or ISO 27001, or whether customer data is used for AI training. A library with residency or audit rules should ask for the hosting location and the backup schedule in writing.
Where Biblionix Apollo falls short in practice
- Size ceiling. The product page describes Apollo as built for libraries with fewer than 300,000 items, so a large system or a growing county network needs to ask whether the ceiling is firm.
- Extras raise the bill. Acquisitions, Syndetics Unbound, Auto-Calling and Gabbie are priced beyond the subscription, so a library that wants texting and ordering pays more than the base quote suggests.
- Hosted only. The page offers no on-premise option and names neither an AI feature nor an API, so libraries that must run local servers or script their own reports have to look elsewhere.
Works with
Alternatives to Biblionix Apollo
Biblionix Apollo: common questions
How is Biblionix Apollo priced?
The page states pricing is quoted on an individual library basis as an annual subscription with unlimited users. It lists acquisitions, Syndetics Unbound, Auto-Calling and Gabbie as extras without amounts. Request a quote that itemizes the add-ons you want, and ask whether the trial can run on your own data.
Is there a contract with Biblionix?
The page says no contract is required and that unused time is refunded when a library cancels. Read the written terms before signing, since a refund policy on a web page is only as firm as the service agreement behind it.
Does Apollo work for school libraries?
The product page describes Apollo for public libraries with fewer than 300,000 items. It does not mention school use or student information integration, so a school should ask Biblionix directly before assuming the notices and catalog fit a classroom setting.
Can patrons text the library through Apollo?
Gabbie is a two-way texting feature listed on the page, and it is sold as an extra, not part of the base subscription. Apollo's circulation also sends text notices for overdue and reserve items, so ask which messages require Gabbie.
Does Biblionix Apollo use AI?
The Apollo product page names no AI feature, and the security page does not say whether library data trains any models. A library that wants AI help with cataloging should compare it with platforms that name such features, or ask Biblionix about plans.