Tool profile
Cledara: cost, fit and limits
Cledara is a SaaS management and payment platform made by Cledara Limited that gives finance teams a software directory, renewal alerts, free virtual cards and automatic invoice capture, with an AI agent that performs admin tasks inside connected tools.
What to know first
Cledara prints three plans with prices in pounds: Basic at £75 a month for up to 20 applications, Premium at £200 for up to 75, and Pro from £500 for a tailored package. Yearly billing is discounted on the page. Cledara Agent is a separate add-on at £200 a month per job. The about page says card services are provided with Modulr FS Limited, an authorised electronic money institution.
Cledara at a glance
| Maker | Cledara Limited, United Kingdom |
|---|---|
| Free plan | No |
| Entry price | 75 pounds per month (Basic) |
| API access | Yes |
| Category | Best AI SaaS Management Software in 2026, rank 1 of 11 |
| Website | cledara.com |
Who Cledara is best for
Finance teams that reconcile software invoices
Automatic invoice capture and reconciliation on Premium, with codes synced to Xero or QuickBooks, replaces chasing invoices from every vendor by email at month end.
Companies that want card-level spend limits
Free virtual cards with spend limits and budgets let a team set a ceiling per subscription and stop a renewal that nobody approved, which fits teams with weak purchasing controls.
Small teams that want a printed price
Basic and Premium have printed monthly and yearly prices, so a controller can budget without a sales call, as long as the app count stays inside the plan cap.
Cledara plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Basic | £75 a month, or £750 a year billed yearly | Up to 20 software applications, software directory, renewal alerts, spend overview, Xero and QuickBooks integrations and free virtual cards. |
| Premium | £200 a month, or £2,000 a year billed yearly | Up to 75 applications, purchasing and approval workflows, automatic invoice capture and reconciliation, advanced reporting, NetSuite integration and Okta single sign-on. |
| Pro | From £500 a month, or from £5,000 a year billed yearly | A tailored package with a dedicated implementation and success manager, expense payment by bank transfer and a quarterly spend review. |
| Cledara Agent add-on | £200 a month per job | Invoice Collection or User Management jobs, performed by an agent that signs in to connected SaaS and AI tools, added to any plan. |
Checked November 2026.
What Cledara does
- Software directory and renewal alerts
- Basic lists the applications a company pays for and warns before renewals, with a spend overview. The cap is 20 applications on Basic, so a larger estate needs Premium or Pro.
- Free virtual cards
- Teams issue virtual cards with spend limits and budgets for each subscription. Cards are provided through Cledara's e-money partner, so payment setup depends on that arrangement.
- Approval workflows
- Premium adds purchasing and approval workflows so a request is signed off before a card is issued, which gives finance a record of who approved which subscription and when.
- Invoice capture and reconciliation
- Software invoices are captured automatically and matched, with codes synced to Xero or QuickBooks. The privacy policy says some records are kept 5 to 10 years under money laundering record rules.
- Cledara Agent
- The agent signs in to connected SaaS and AI tools to do admin work, for example collecting invoices that nobody emails or removing leavers. Each job type is billed at £200 a month and the page says it works with 8,000+ tools.
How Cledara handles your data
The security page states SOC 2 Type II and GDPR compliance, and says Cledara is built and hosted exclusively on Amazon Web Services, with personal data stored in the UK or EEA and transfers outside protected. The privacy policy has a retention section and says certain records are kept 5 to 10 years to meet money laundering record rules, which will outlast a contract. Whether customer data is used to train AI models was not stated on the pages we read, so the vendor's policy was not checked for it. The Agent signs in to connected tools, so ask how credentials are stored.
Where Cledara falls short in practice
- Application caps. Basic stops at 20 applications and Premium at 75. A company with 150 SaaS contracts has to jump to Pro, which is only shown as from £500 a month.
- Agent billed per job. Invoice Collection and User Management are each £200 a month, so using both adds £400 on top of a plan that already costs between £75 and £500.
- Cards depend on a partner. The about page says Cledara distributes for Modulr FS Limited, an authorised electronic money institution. Leaving Cledara means reissuing payment methods at each vendor. The about page ties card services to that partner.
Works with
Alternatives to Cledara
Cledara: common questions
How much does Cledara cost?
As of November 2026, Basic is £75 a month or £750 a year billed yearly, Premium is £200 a month or £2,000 a year, and Pro is from £500 a month or £5,000 a year. Cledara Agent adds £200 a month per job. Yearly billing saves 16 percent on the page.
What happens if I have more than 20 apps on Basic?
The Basic plan caps the account at 20 software applications, so the 21st app needs a plan change. Premium covers up to 75 and Pro is tailored. Count shadow subscriptions as well as approved ones before choosing, because the directory can fill faster than expected.
Does Cledara use my data to train AI?
The pages we read do not say. The privacy policy has a retention section and the security page states SOC 2 Type II and UK or EEA storage of personal data, but a training statement was not found. Ask for the AI data terms covering Cledara Agent in writing.
What does Cledara Agent actually do?
The agent signs in to the SaaS and AI tools you connect and performs admin tasks there, such as collecting invoices that vendors do not email or taking back unused paid seats. Invoice Collection and User Management are separate jobs at £200 a month each, and it works with 8,000+ tools.
Who provides the Cledara cards?
The about page says Cledara Limited distributes for Modulr FS Limited, an authorised electronic money institution, so card services sit with that partner. Ask how card accounts are transferred if you leave, and what fees apply to foreign-currency subscriptions. Also ask whether virtual cards can be reissued in bulk.