Tool profile
Quaderno: cost, fit and limits
Quaderno is a tax and invoicing platform made by Recrea Systems, S.L. in Spain that calculates sales tax, VAT and GST at checkout, issues compliant invoices and prepares or files returns for digital sellers. It reports more than 2,300 businesses as customers.
What to know first
Quaderno sells four products, Monitor, Tax Engine, E-Invoicing and Filing, under plans that scale with monthly transactions. Hobby handles 25 transactions and Growth handles 2,500, and every plan from Startup up has unlimited users, jurisdictions and integrations. A cap is not enforced with overage fees: the account moves to the next tier. The currency is not shown on the pricing page, and no AI feature is described.
Quaderno at a glance
| Maker | Recrea Systems, S.L., Spain |
|---|---|
| Free plan | Free trial only |
| Entry price | 24 per month for Hobby (currency not shown) |
| API access | Yes |
| Category | Best AI Tax Compliance Software in 2026, rank 4 of 11 |
| Website | quaderno.io |
Who Quaderno is best for
Digital sellers in the EU and UK
Quaderno states VAT handling for EU and UK sales, VIES and Peppol connections and e-invoicing mandates in Spain, France and Belgium, which fits software and course sellers.
Solo creators and tiny shops
Hobby covers 25 transactions a month for one user, one jurisdiction and one integration at 24 per month, with a 7-day trial that needs no card.
Stripe, Shopify and PayPal sellers
The page names Stripe, Shopify, WooCommerce, PayPal, Amazon FBA and GoCardless connections, with Zapier for others and a REST API for custom checkouts.
Growing SaaS teams
Growth at 124 per month covers 2,500 transactions with unlimited jurisdictions, and Enterprise starts beyond 2,500 on request. Seasonal sellers using Quaderno should consider peak months.
Quaderno plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Hobby | 24 per month | 25 transactions, 1 user, 1 jurisdiction and 1 integration, with a 7-day trial and no credit card needed. |
| Startup | 41 per month | 250 transactions a month, with unlimited users, jurisdictions and integrations. An accountant can judge how Quaderno affects your books. |
| Business | 83 per month | 1,000 transactions a month with unlimited users, jurisdictions and integrations. The page marks this as the most popular plan. |
| Growth | 124 per month | 2,500 transactions a month with unlimited users, jurisdictions and integrations. Enterprise beyond that is sold through sales. |
Checked November 2026.
What Quaderno does
- Monitor
- Quaderno tracks where sales cross tax thresholds so you know when registration is needed, in the same dashboard that holds invoices and reports. It covers US economic nexus and international VAT and GST thresholds in real time.
- Tax Engine
- Calculation runs at checkout and returns sales tax, VAT or GST. The page promises milliseconds and covers rules in more than 150 countries and every US state with sales tax.
- E-Invoicing
- Compliant invoices are issued automatically and transaction data is sent to authorities in Europe in real time where required, with Peppol support. Mandates named on the home page are Spain, France and Belgium, with VIES also integrated.
- Filing
- Reports are location-specific, or Quaderno files directly with tax authorities, in more than 40 jurisdictions according to the home page. Dates on Quaderno pages are not always current.
- API cap
- API calls are capped at ten times the plan's included transactions, which a high-volume integration should check against its call pattern. Procurement often wants Quaderno to put this in the order form.
How Quaderno handles your data
Quaderno's privacy policy names Recrea Systems, S.L. at Venegas 2A in Las Palmas, Spain as the operator. Account content is kept while the account is active and deleted within six months of account deletion. Invoices can be kept for up to ten years under Article 63c of the EU VAT Implementing Regulation. The policy does not state a hosting location, says processors outside the EU or EEA are covered by EU model clauses and points to the Visma Trust Centre for sub-processors. It does not mention AI, so training use was not checked.
Where Quaderno falls short in practice
- No AI features on the pages read. Quaderno describes rule-based calculation and filing. AI product classification and notice handling do not appear among the products listed on the pages read: Monitor, Tax Engine, E-Invoicing and Filing.
- Cap and tier jumps. Reaching a transaction limit moves the account to the next tier automatically. That avoids overage fees but can raise the bill in a busy month, and the page does not show how long you stay upgraded.
- Currency and filing scope unclear. The pricing page shows numbers without a currency. Rules cover more than 150 countries, but returns are filed in only more than 40 jurisdictions, a much narrower list.
Works with
Alternatives to Quaderno
Quaderno: common questions
How many transactions does Quaderno's cheapest plan allow?
Hobby allows 25 transactions a month for one user, one jurisdiction and one integration at 24 per month, and the page does not state the currency. Startup raises the limit to 250 at 41 per month, with unlimited users, jurisdictions and integrations.
What happens if I exceed my Quaderno transaction limit?
Quaderno alerts you before you reach the limit. If you exceed it, the account moves automatically to the next tier rather than charging overage fees. API calls are separately capped at ten times the plan's included transactions. Pricing from Quaderno and its limits can shift, so recheck.
Does Quaderno file VAT returns for me?
The home page says Quaderno either produces location-specific reports or files returns directly with tax authorities, in more than 40 jurisdictions. Nothing about Quaderno on this point was tested here. The Filing product covers returns, while the Monitor product tracks thresholds that tell a seller where registration is needed.
Where does Quaderno store my data?
The privacy policy does not state a hosting location. It names Recrea Systems, S.L. in Las Palmas, Spain, says processors outside the EU or EEA are covered by EU model clauses and refers to the Visma Trust Centre for the sub-processor list.
Can Quaderno handle e-invoicing mandates?
The home page lists e-invoicing for Spain, France and Belgium and VIES and Peppol integration, and it says transaction data goes to authorities across Europe in real time. The e-invoicing product issues compliant invoices and e-invoices, and the site cites a 99.99% uptime SLA.