Tool profile
Rosterfy: cost, fit and limits
Rosterfy is a volunteer management platform whose pages carry a Rosterfy copyright line without naming a legal entity, built for organizations managing 100 or more volunteers, with automated onboarding, training, scheduling and reporting. The vendor lists Salesforce, HubSpot and Slack among its integrations.
What to know first
Rosterfy sells by tailored quote, with packages that vary by number of administrators and by onboarding and customer success support. There is no free plan or trial, only a demo request, and smaller organizations are routed through an assessment first. The integration list is the longest in this category, spanning Salesforce, HubSpot, Slack, Zapier and Stripe. A homepage banner introduces Pip, an AI assistant, as coming soon in 2026.
Rosterfy at a glance
| Maker | Not stated on the vendor pages, Not stated on the vendor pages |
|---|---|
| Free plan | No |
| Entry price | Custom quote |
| API access | Yes |
| Category | Best AI Volunteer Management Software in 2026, rank 6 of 11 |
| Website | rosterfy.com |
Who Rosterfy is best for
Sports bodies and large charities
The product is built for 100 or more volunteers, with role-specific onboarding and online training that renews automatically. Waitlists and attendance tracking support rosters of that size.
Teams that live in a CRM
Named links include Salesforce, Microsoft Dynamics 365, HubSpot, Blackbaud and Mailchimp, although CRM integrations are optional extras. Each link is named on the integrations list, with the CRM ones sold separately.
Buyers reporting on impact
Dashboards plus DEI and ESG reports suit organizations that must show social impact to boards, funders or corporate sponsors. Reports can then go straight to a board pack without rebuilding figures.
Rosterfy plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Tailored quote | Custom quote | Packages vary by number of administrators and onboarding and customer success support; add-ons are available as required. |
| Add-ons | Quoted | Single Sign-On, background check integrations and CRM integrations are optional extras; no figures are published. |
| Demo | No trial | Access starts with a demo request; smaller organizations complete an assessment before a demo is booked. |
Checked November 2026.
What Rosterfy does
- Role-specific onboarding
- Automated onboarding runs by role, so a first aid volunteer and a ticketing volunteer get different steps, forms and training. Forms and training modules are attached to the role, not to the whole roster.
- Online training and renewals
- Training and induction happen online with automatic renewals, which matters for credentials that expire, such as first aid or working-with-children clearances. Certificates are issued once a course is passed.
- Advanced scheduling
- Two-way messaging, attendance tracking and waitlists work together in scheduling, so replies and no-shows feed back into the roster. Waitlists fill cancelled places, which keeps a stadium or festival roster complete on the day.
- Rewards and inventory
- Inventory tracking covers items such as uniforms handed out for each event, with certificates issued on completion. E-badges and certificates recognize contributions without staff hand-writing each one.
- Pip, an AI assistant
- The homepage describes Pip as an AI-powered volunteer management assistant and labels it coming soon in 2026, so it was not available as a working feature on the pages read.
How Rosterfy handles your data
The data security page states ISO 27001 and SOC 2, shows a GDPR badge and offers local data hosting without naming a region. The pages do not say whether customer data is used to train AI models, which would matter for Pip once it launches, nor how long records are retained. No answer to those points was found, so the vendor's policy was not checked for them. Single Sign-On is an optional extra, so confirm it is in the quote if your organization requires it.
Where Rosterfy falls short in practice
- No visible prices. Pricing is by quote only, so a coordinator cannot estimate cost for a new program or compare it with printed-price tools without a sales conversation.
- Size gate. The product is built for 100 or more volunteers, and smaller organizations complete an assessment before a demo, which slows a small team that only wants to look.
- Extras add up. SSO, background check integrations and CRM integrations are optional extras, so the integration list does not show what the base quote includes. Ask the sales team for a line-by-line quote so the integration list is not mistaken for the base package.
Works with
Alternatives to Rosterfy
Rosterfy: common questions
How much does Rosterfy cost?
Rosterfy publishes no prices. The pricing page says packages are customized to organization size and vary by the number of administrators and the onboarding and customer success support included, with add-ons as required. Expect to request a quote through a form, and smaller organizations complete an assessment first.
Does Rosterfy have an AI feature?
The homepage introduces Pip as an AI-powered volunteer management assistant and labels it coming soon in 2026. The pages read name no other AI features. Ask for a dated roadmap and a demonstration before treating Pip as part of your purchase.
What security standards does Rosterfy state?
The data security page states ISO 27001 and SOC 2 and shows a GDPR badge, and it offers local data hosting without naming a region. The pages do not state retention periods or AI training practices, so request those in writing.
Which integrations does Rosterfy list?
Named integrations include Adobe Sign, Zendesk, Stripe, Salesforce, Microsoft Dynamics 365, Mailchimp, HubSpot, DocuSign, Blackbaud, Slack, Microsoft Teams and Zapier. Single Sign-On, background check links and CRM links are optional extras, so check what your quote includes. Each link is listed on the vendor's integrations page, and Adobe Sign and DocuSign cover signature needs.
Is Rosterfy suitable for a small volunteer team?
Probably not at first contact. The product is built for organizations managing 100 or more volunteers, there is no free plan or trial, and smaller organizations are sent to an assessment before a demo. Printed-price tools may fit a team of 30 better.