Tool profile
Total Party Planner: cost, fit and limits
Total Party Planner is a catering management program made by Total Party Planner Software LLC that combines an event calendar, recipe costing, a sales CRM, proposals with e-signatures and staffing tools for caterers, sold in three tiers with a one-time setup fee.
What to know first
Total Party Planner prints three monthly tiers: Nibble at $119 with one user, Feast at $299 with two users and Delicacy at $429 with three users, aimed at universities and stadiums. Annual billing takes 10% off, each tier has a one-time $299 setup fee and extra users cost $25 a month. The page offers a live demo and a 30-day money-back guarantee, and names no AI feature.
Total Party Planner at a glance
| Maker | Total Party Planner Software LLC, Not stated on the vendor pages |
|---|---|
| Free plan | No |
| Entry price | $119 per month for Nibble |
| API access | No |
| Category | Best AI Catering Software in 2026, rank 8 of 11 |
| Website | totalpartyplanner.com |
Who Total Party Planner is best for
Caterers who cost every menu
Recipe costing, menu quick costing and profit analysis by event let an owner see margin per job before and after the event, which suits shops that price by the plate.
Caterers who sell and staff in one tool
A sales CRM with leads, deals and pipelines sits beside a staff hiring manager and a Nowsta or StaffMate integration, so scheduling and sales stay close together.
Institutional caterers
The Delicacy tier is described for universities and stadiums and carries three users, which fits a dining operation with several people touching each event order.
Total Party Planner plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Nibble | $119 per month billed monthly | One user and TPP Pay bundled. The TPPorder online ordering add-on is available for an extra $149 per month on this tier. |
| Feast | $299 per month | Two users and TPP Pay bundled. The TPPorder add-on is available for an extra $129 per month on this tier. |
| Delicacy | $429 per month | Three users and TPP Pay bundled, aimed at universities and stadiums. The TPPorder add-on costs an extra $119 per month on this tier. |
| Setup and users | $299 one-time per tier, $25 per extra user | A setup fee applies to each tier. Annual billing takes 10% off, and not adopting TPP Pay adds a $200 monthly fee. |
Checked November 2026.
What Total Party Planner does
- Event calendar and client portal
- The calendar covers banquet room management and packing lists, and a client portal gives customers a place to view event details. Staff can see room conflicts before confirming a booking.
- Recipe costing and profit analysis
- Recipe costing, menu quick costing and profit analysis by event show margin by menu and by job. Integration with ChefTec is listed for teams that already keep inventory elsewhere.
- Sales CRM
- The CRM module tracks leads, deals and pipelines and syncs email, with Outlook and Mailchimp listed. Proposals carry e-signatures, and a proposal vision board is offered for presenting looks and menus.
- Mobile app and staffing
- A mobile companion app and a staff hiring manager support event days. Nowsta and StaffMate integrations handle scheduling, each needing its own subscription. The mobile app is listed without detail on offline use.
- TPP Pay and TPPorder
- TPP Pay is bundled for payments, and TPPorder adds online ordering at a tier-dependent monthly price. The pricing page states that non-adopters of TPP Pay pay $200 a month extra.
How Total Party Planner handles your data
The pricing page does not state hosting region, retention, deletion terms or whether customer data trains AI features, so the vendor's policy was not checked for these points, and no certification is stated. The integrations with QuickBooks, Nowsta, StaffMate and ChefTec each require a separate subscription, which means client and staff data may flow to those vendors under their own terms. Ask which fields sync, and whether payment data in TPP Pay stays with the payment processor or is copied into your account.
Where Total Party Planner falls short in practice
- Setup fee on every tier. Each tier carries a one-time $299 setup fee, and extra users cost $25 a month. A small team's first-year cost is therefore noticeably above twelve times the headline monthly price.
- TPP Pay is close to mandatory. Shops that do not adopt TPP Pay face a $200 monthly fee on top of the plan. A caterer with an existing processor contract should price that fee before comparing.
- No trial. The page offers a live demo and a 30-day money-back guarantee but no free trial or free plan, so a buyer pays first and tests the tool afterward.
Works with
Alternatives to Total Party Planner
Total Party Planner: common questions
Does Total Party Planner have AI?
The pricing page names no AI feature. Its pitch is costing, a CRM, proposals and staffing. If AI drafting is a requirement, compare with tools that name one, such as Caterease or Curate, and ask Total Party Planner for a roadmap in writing.
What is the real first-year cost of Total Party Planner?
For Nibble billed monthly, 12 months at $119 is $1,428, plus the $299 setup fee, so about $1,727. Annual billing takes 10% off the monthly amount. Extra users at $25 a month, TPPorder at $149 and the $200 fee for skipping TPP Pay add more.
Is there a free trial of Total Party Planner?
No. The page offers a free live demo and a 30-day money-back guarantee. That means you pay the setup fee and first month before you can test on your own events, so use the demo to check costing and proposals.
What is TPPorder?
TPPorder is an online ordering add-on priced by tier: $149 a month on Nibble, $129 on Feast and $119 on Delicacy. The pages we read give no detail on its features, so ask for a demo of the ordering page and how orders flow into events.
Does Total Party Planner connect to QuickBooks?
Yes. QuickBooks is listed alongside Nowsta, StaffMate and ChefTec, and the page says each integration needs a separate subscription. Ask which records sync, such as invoices and payments, and whether the connection is one-way or two-way. Confirm this before you rely on it.