Software advice
Best AI Video Conferencing Software in 2026
AI video conferencing software is a cloud or self-hosted service that hosts live video meetings and webinars and adds AI to them: meeting summaries, live transcripts, translated captions and noise removal. The meeting itself is the product. A separate note-taking bot that joins calls on any platform belongs in the meeting assistant category, and a phone system with a video button is a different purchase.
Quick answer
Whereby ranks first for a published per-host price and a clear data-location statement. Livestorm suits webinar-heavy marketing teams, and Google Meet or Zoom Workplace fit companies that want summaries and large meetings inside a suite they already pay for.
Most buyers do not pick a video tool from scratch. They already own Microsoft 365 or Google Workspace and ask whether a dedicated platform justifies a second bill. This ranking judges what a meeting costs once AI is switched on, how many people the meeting can hold, where the data is hosted, and how awkward it is to leave. Plans and prices were read on each vendor's own pages on 30 October 2026, and several vendors, including Webex, GoTo and Pexip, show no price for their AI tiers. We ran no audio or translation quality tests, so statements about AI output are the vendors' own descriptions.
The 11 best AI video conferencing software in 2026, ranked
There is no score. Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. How we rank.
| # | Tool | Best for | Free plan | Entry price |
|---|---|---|---|---|
| 1 | Whereby | Consultants and small teams who meet clients through permanent browser room links | Yes | $10.99 per host per month (Pro) |
| 2 | Livestorm | Marketing and training teams running scheduled webinars for outside audiences | Trial | €2.50 per attendee credit (Pro) |
| 3 | Zoho Meeting | Small organizations that already use Zoho apps and want meetings plus webinars | Yes | Quoted |
| 4 | Jitsi Meet | Technical teams that want open source video they can host and customize themselves | Yes | Quoted |
| 5 | Pexip | Government and healthcare buyers who must control hosting and connect room hardware to several platforms | No | Quoted |
| 6 | GoTo Meeting | Existing GoTo customers who want meetings with transcriptions in the same account | Trial | Quoted |
| 7 | RingCentral Video | Organizations buying business phone and video from one vendor | Yes | $20 per user per month billed annually (RingEX Core) |
| 8 | Webex | Large organizations that already run Cisco devices and need up to 1,000 attendees | Yes | Quoted |
| 9 | Google Meet | Companies on Google Workspace that want Gemini notes and translation inside the calendar | Yes | €6.80 per user per month (Business Starter) |
| 10 | Zoom Workplace | Organizations that want unlimited AI summaries and meetings above 100 participants | Yes | $16.99 per user per month (Pro), $14.16 billed annually |
| 11 | Dialpad | Teams already on Dialpad phone or contact center who want browser meetings with AI recaps | Yes | Quoted |
- 1
Whereby
Whereby takes first place because its Meetings pricing page lists three plans with host price, attendee cap, room count and meeting length, and its security page names Dublin on AWS and ISO 27001. Few rivals state that much before a sales call. The AI side is thin for the Meetings product, since live captions belong to the separate Embedded API, so the rank rests on clarity rather than AI depth.
Strong on
- Three published plans with host price, 100 or 200 attendees and no time limit on paid tiers
- Security page states AWS Dublin hosting, ISO 27001 and TLS 1.2 in transit
- Whereby Embedded offers an API and SDK for putting video inside another product
Weak on
- No AI summaries are listed for Meetings, only live captions in the Embedded product
- Free plan allows four attendees and 30 minutes, and Business needs three hosts
Skip it if: Companies that need 500-person meetings or in-meeting AI notes bundled into the seat price. Free covers one host with four attendees and 30-minute meetings; Business costs $13.99 per host from three hosts.
- 2
Livestorm
Livestorm sits second because it prices by who shows up instead of who hosts, which suits teams with few hosts and large audiences. Both plans hold up to 3,000 live attendees, and AI is shown as named features: captions in beta, content repurposing and an MCP connector. It is a webinar product more than a daily meeting room, which keeps it out of first place.
Strong on
- Up to 3,000 live attendees per event and unlimited team members on both plans
- Euro-only pricing page and a stated EU-hosted, ISO 27001 security position
- AI content repurposing, live captions and an MCP connector for Claude and ChatGPT
Weak on
- AI Studio and Live Translations are add-ons with no price shown
- The pricing page lists no free plan and does not state the length of the trial
Skip it if: Teams that mainly need internal daily stand-ups, or buyers who want a flat per-seat price. Credits are bought as a yearly pack; each unique attendee uses one, and team members use none.
- 3
Zoho Meeting
Zoho Meeting ranks third because it combines a free plan with 100 participants, paid tiers for 10 to 250 participants and generative AI transcripts and keynotes in one product. The two-sided structure, meetings and webinars, is clear. Prices could not be read from the page text, and API access and transcript recording sit only on the Professional tier, which keeps it below the first two.
Strong on
- Free plan lists 100 participants and 60-minute sessions
- Participant tiers from 10 to 250 let small teams pay for the size they need
- Generative AI creates session transcripts and keynotes, per the product page
Weak on
- Standard cloud storage is 5 GB per host, with more sold as an add-on
- Calls are available only in US and EU data centers, and prices were not readable
Skip it if: Buyers who need meetings above 250 participants or published AI limits per plan. Standard and Professional are priced by participant tier from 10 to 250; amounts did not render in the page text.
- 4
Jitsi Meet
Jitsi Meet ranks fourth because it is the one option here that anyone can run on their own server, with no account needed for guests. Its site describes it as encrypted and 100% open source. The cost shows up as admin work, and the pages we read list no AI summaries, so it fits buyers who value control over built-in AI.
Strong on
- Free to use at meet.jit.si with no account required
- Open source, with a self-hosting guide and a developer guide for the API and SDK
- Integrated chat and shared document editing through Etherpad
Weak on
- The pages we read list no AI summaries, translation or transcript features
- Self-hosting requires your own servers and someone to maintain them
Skip it if: Non-technical teams who want managed support, summaries and an admin console out of the box. meet.jit.si is free with no account; the hosted JaaS service and self-hosting costs are not covered here.
- 5
Pexip
Pexip ranks fifth because it solves a narrower problem than the others: joining Teams, Google Meet, Zoom and SIP/H.323 devices in one room, with SaaS, private cloud, hyperscaler or on-premises hosting. A Private AI add-on is named, but the page does not explain what it does. Buyers get control, not a published price or AI feature list.
Strong on
- Hosting choices include SaaS, self-hosting on major clouds, private cloud and on-premises
- One-Touch Join and Cloud Video Interop connect Teams, Meet, Zoom and Webex meetings
- A FedRAMP-authorized government cloud option is listed on the plans page
Weak on
- The plans page shows no prices, and the Private AI add-on is not described
- It is infrastructure for meeting rooms rather than a ready meeting app
Skip it if: Small teams that need a browser meeting link, a card payment and AI summaries this week. No prices on the plans page; some plans link to a purchase configurator and others to sales.
- 6
GoTo Meeting
GoTo Meeting lands sixth because the product page shows the basics, up to 250 attendees, cloud recording and meeting transcriptions, but gives neither prices nor AI note features. The 14-day trial without a card lowers the cost of testing. Without a visible price or any AI summary on the page, it ranks below the vendors that show more.
Strong on
- Up to 250 attendees listed under account management
- Cloud recording and meeting transcriptions are listed as features
- 14-day free trial with no commitment or credit card
Weak on
- No price is shown on the product page we could read
- AI notes or AI-written summaries are not mentioned on that page
Skip it if: Buyers who need published prices, AI summaries or meetings larger than 250 people. The product page links to a pricing page that returned an error for us; a 14-day trial needs no card.
- 7
RingCentral Video
RingCentral Video ranks seventh because the video product is sold mostly as part of RingEX phone plans, so the seat price buys more than video. The free tier gives unlimited 50-minute meetings, and the product page lists AI-enabled live transcription and meeting insights. Plan limits for video were not itemized on the page, which makes direct price comparison harder.
Strong on
- Free tier offers unlimited meetings of up to 50 minutes, per the FAQ
- Live transcription with speaker identification and AI meeting insights are listed
- RingEX Core lists HD meetings for 300 participants
Weak on
- The video page shows no paid video price, only the phone-led RingEX plans
- The page does not say which plans include the AI insights
Skip it if: Teams that want video only, or buyers who do not need a business phone system. Video comes with RingEX plans at $20, $25 and $35 annually; the free tier limits meetings to 50 minutes.
- 8
Webex
Webex ranks eighth because its plans page shows a free tier and an Enterprise tier with AI Assistant included, but the middle plans and their prices were inconsistent across Webex pages. The free plan allows 100 attendees for 40 minutes, and Enterprise reaches 1,000. As a Cisco product it suits device-heavy estates more than small teams.
Strong on
- Free plan lists up to 100 attendees for meetings of 40 minutes
- Enterprise lists up to 1,000 attendees with AI Assistant included
- Large range of room devices and an app for meetings, calling and messaging
Weak on
- Paid plan prices differ between webex.com pages, so no entry price is stated
- The main pricing page returned a block to our fetch, so detail was not confirmed
Skip it if: Small teams that want a quick published price or no Cisco-centric admin tooling. The plans page lists Free at $0 and Enterprise by quote; paid prices conflict across webex.com pages.
- 9
Google Meet
Google Meet ranks ninth because it is a bundled feature, not a stand-alone purchase, and the AI features start at Standard. The pricing page shows 100, 150 and 500 participants by plan and a 24-hour meeting length. Gemini summaries, translation and noise cancellation make it strong inside Workspace, though the lowest plan lacks recording and Gemini in Meet.
Strong on
- Business Standard and above include recording, Gemini in Meet and Studio Sound
- Plans reach 100, 150 and 500 participants, and Enterprise lists 1,000
- Meetings can run up to 24 hours on every plan
Weak on
- Business Starter has no recording and no Gemini in Meet
- Meet cannot be bought alone, so the price covers the whole Workspace suite
Skip it if: Companies on Microsoft 365 or buyers who want a stand-alone meeting subscription. Meet is sold inside Workspace; Standard at €13.60 and Plus at €21.10 add recording and Gemini.
- 10
Zoom Workplace
Zoom Workplace ranks tenth only because the order favors challengers over the biggest brands. On features it is the broadest here: published Pro and Business prices, 30-hour meetings, 300 participants on Business and unlimited AI summaries on paid tiers. Basic is limited to three summaries a month, and the Enterprise participant figure conflicts on its own page.
Strong on
- Pro and Business prices are published, with a cheaper annual rate
- Paid plans list unlimited meeting summaries and in-meeting questions
- Business supports 300 participants; Enterprise and Large Meeting add-on go higher
Weak on
- Basic ends meetings at 40 minutes and gives three AI summaries a month
- Enterprise capacity shows as both 1,000 and 500+ on the same pricing page
Skip it if: Buyers who want a lighter tool for occasional client calls or a per-attendee webinar price. Business is $21.99 monthly or $18.33 annually; Basic is free with a 40-minute meeting limit.
- 11
Dialpad ranks eleventh because its meeting product reads as a companion to the phone system, not a standalone rival. The Meetings page offers one-click browser joins, live transcription, emailed recaps with action items and dial-in numbers for 50+ countries, all behind a free sign-up. A buyer shopping only for video will find no published per-seat meeting price on the pages read.
Strong on
- Browser join with no download or PIN, plus live transcription and emailed recaps with action items
- The Large Meetings add-on lifts the participant limit to 1,500 with advanced moderator tools
- Calendar scheduling from Microsoft 365 or Google Calendar, with activity logged to Salesforce
Weak on
- The Meetings page publishes no standard participant limit or per-user price for paid use
- Agendas and channel sharing need the all-in-one Dialpad app, not the free meetings sign-up
Skip it if: Teams wanting a standalone, transparently priced video tool without a Dialpad calling or contact center contract. Meetings sign-up is free; the Large Meetings add-on raises capacity to 1,500, and its price was not listed.
How these AI video conferencing software were judged
How do I tell whether the AI in a video conferencing tool is worth paying for?
Run one real meeting in each shortlisted tool with the people who will use it: a call with an accent, a shared screen and two people talking over each other. Then check what the AI hands back. Useful output is a summary with owners and dates, a transcript that survives names and product terms, and translated captions that keep pace with speech. Google Meet puts Gemini summaries and translation on Standard and above, and Zoom limits Basic accounts to three summaries a month. No vendor here publishes accuracy figures we could verify, so treat the demo as the evidence.
How much does AI video conferencing software cost per user in 2026?
Published prices in October 2026 run from $10.99 per host per month on Whereby Pro to $21.99 per user on Zoom Business, with Google Meet's parent plans at €6.80, €13.60 and €21.10 per user. RingCentral lists its calling plans at $20 to $35 per user billed annually. Livestorm charges €2.50 per attendee credit instead of a seat price. Webex, GoTo and Pexip publish no AI tier price we could read. Compare cost per meeting hour for your real attendee counts, not the headline seat price, because caps on participants and recording storage change the bill.
Where is my meeting data hosted and is it used to train AI?
Video platforms hold recordings, transcripts and attendee names, so read the hosting and AI terms before piloting. Whereby states that it relies mostly on AWS in Dublin, Ireland, and holds ISO 27001 certification. Livestorm describes itself as EU-hosted and ISO 27001 certified. Zoho Meeting names US and EU data centers for its calling feature, Pexip lists self-hosted and private-cloud options, and Zoom's trust page links to regional fact sheets without stating its AI training position in the text we read. Ask each vendor in writing whether transcripts feed model training.
How hard is it to switch video conferencing platforms later?
Leaving costs less than it looks, apart from three things: recordings and transcripts stored in the vendor's cloud, permanent room links your clients have bookmarked, and webinar registration data. Whereby and Jitsi use room URLs that you can keep sharing under a custom subdomain or your own server. Zoho Meeting caps cloud recording storage per host, so export before you cancel. Suite products like Google Meet and Zoom Workplace tie meetings to a calendar and chat history, which makes moving users the real project. Download recordings in bulk before the final billing month.
Which video conferencing tool fits a small team, a webinar team or an enterprise?
A five-person consultancy that meets clients several times a day suits Whereby or Jitsi Meet, where guests join without an account. A marketing team running monthly webinars for hundreds of outside attendees suits Livestorm, since per-attendee credits track the audience. A company already on Google Workspace gets Meet bundled, with up to 500 participants on Business Plus. Organizations with meeting rooms full of mixed hardware should look at Pexip, and anyone needing 1,000-person meetings should read Webex, Zoom and Google's enterprise tiers.
How to choose an AI video conferencing platform in three steps
- Count your largest meeting before comparing prices. List the biggest meeting you hold in a normal quarter, including webinars with outside guests, and check each vendor's participant cap against it. Whereby Pro stops at 100 attendees, Zoom Pro and Webex Free also stop at 100, Business Starter on Google Workspace stops at 100, and Business Plus reaches 500. Several vendors sell larger sizes only as an add-on or enterprise contract. Then check meeting length: Whereby Free ends calls at 30 minutes, Zoom Basic at 40 minutes and Webex Free at 40. A cap you find during a client call costs more than the subscription.
- Ask for the AI price in writing. Request a quote for ten hosts with summaries, transcripts and translated captions enabled, and ask whether each feature is a plan inclusion, an add-on or a usage charge. Livestorm lists AI Studio and Live Translations as add-ons without a price on its page, and Whereby's AI-powered captions belong to its separate Embedded product. Zoho's transcription appears only on the Professional tier. Put the answers in one table with seat price, add-on price and storage limit so that vendors with a low seat price and separate AI charges do not look cheaper than they are.
- Test one live meeting and one data request. Book a 45-minute trial with real participants on a bad connection and a phone dial-in, then check the transcript for names. In the same week send the vendor a data question: where are recordings stored, how long are they kept, and are transcripts used to train models. Compare the written answer to the trust page. A vendor that answers with a specific region and document is easier to defend to your security team than one that points to a general privacy statement.
Frequently asked questions
What is the best AI video conferencing software in 2026?
Whereby ranks first here because its Meetings plans show a per-host price, attendee limits and a stated Dublin hosting location. Livestorm and Zoho Meeting follow for webinars, and Google Meet or Zoom Workplace fit companies that want AI summaries inside a suite. The order reflects price clarity and data statements, not audio or translation quality tests.
Which video conferencing tools include AI meeting summaries?
Google Meet includes Gemini note-taking and summaries on Business Standard and above, and Zoom Workplace gives paid plans unlimited summaries while Basic gets three a month. RingCentral lists AI-enabled meeting insights, Zoho Meeting generates transcripts and keynotes, and Livestorm offers AI content repurposing. Whereby Meetings and GoTo list no AI summaries on the pages we read.
Is there a free AI video conferencing tool?
Several tools have free tiers with caps. Jitsi Meet is free and open source with no account needed, Whereby Free allows four attendees for 30 minutes, Zoho Meeting lists a free plan with 100 participants and 60-minute sessions, and Webex Free allows 100 attendees for 40 minutes. AI features are mostly limited or absent on free tiers.
Can I host a video meeting for 500 or more people?
Yes, but usually on higher tiers. Google Meet lists 500 participants on Business Plus and 1,000 on Enterprise, Zoom Business reaches 300 with 1,000 on Enterprise or the Large Meeting add-on, and Webex Enterprise lists up to 1,000. Livestorm allows up to 3,000 live attendees per event on both of its plans.
Which video conferencing platforms are hosted in Europe?
Whereby states mainly AWS Dublin, and Livestorm describes itself as EU-hosted. Zoho Meeting names US and EU data centers, while Pexip can run self-hosted in a customer's own cloud or data center. Google Meet, Zoom and Webex publish regional options on separate pages. Check the contracting entity and data processing terms rather than relying on a hosting claim.
Do I need a dedicated platform if my company uses Microsoft 365 or Google Workspace?
Often not for internal meetings, since Teams and Meet are already paid for. A second platform makes sense for outside guests who will not install an app, for webinars with registration, or for meeting rooms that must connect several systems. Whereby, Livestorm and Pexip each target one of those gaps.
Does AI video conferencing software record meetings by default?
No vendor on this list starts recording without a host action in the pages we read, but AI summaries and transcripts need either a recording or a live transcript to exist. Google Meet's recording is unavailable on Business Starter, and Zoom Basic keeps recordings local only. Check your plan, and tell attendees when transcription is running.
How should a small business choose between Whereby and Zoom?
Choose Whereby if you meet clients in the browser, want permanent room links and prefer a per-host price starting at $10.99. Choose Zoom Workplace if you need meetings of 300 people, local and cloud recording, and unlimited AI summaries at $16.99 or $21.99 per user. Zoom's feature set is broader, Whereby's setup is lighter.