Tool profile
Apicbase: cost, fit and limits
Apicbase is a food and beverage management platform made by APICBASE NV of Belgium that handles recipe costing, menu engineering, procurement and inventory for multi-outlet restaurant, hotel and catering groups. Its pricing is by outlet and is not published.
What to know first
Apicbase is organized in three tiers, Growth, Professional and Enterprise, and none shows a price. Growth is described as starting from five outlets, with pricing per location that falls as outlets are added. Demand forecasting arrives on Professional and SSO with 2FA as well. The pages opened name no AI capability, so the forecasting feature is the closest thing to prediction that the vendor states.
Apicbase at a glance
| Maker | APICBASE NV, Belgium |
|---|---|
| Free plan | No |
| Entry price | Quote only |
| API access | Yes |
| Category | Best AI Restaurant Management Software in 2026, rank 9 of 13 |
| Website | apicbase.com |
Who Apicbase is best for
Groups with five or more outlets
Growth is aimed at five outlets and up, with menu engineering, procurement, inventory and sales analytics, so a small group can standardize recipes and costs across sites.
Central purchasing teams
Procurement and order to par are on Growth, and BOM ordering is added on Professional, which suits teams that order for several kitchens from one place.
Companies needing SSO
Professional adds SSO and 2FA with user management, which an IT team may require before allowing a kitchen tool on a company login.
Apicbase plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Growth | Starts from 5 outlets, no amount published | Menu engineering, procurement, inventory management, sales analytics, mobile app for intake and counts, order to par and more detailed insights. |
| Professional | Not published | Everything in Growth plus demand forecasting, BOM ordering, user management, custom fields, SSO and 2FA. |
| Enterprise | Not published | Everything in Professional plus a 99 percent uptime SLA, a dedicated customer success manager, higher API limits, custom integrations and more storage, with a bulk discount. |
Checked November 2026.
What Apicbase does
- Recipe costing and menu engineering
- Recipes are costed and menus analyzed across outlets, so a head chef can compare plate cost and sales performance between sites from one place. Menu engineering is part of the Growth tier.
- Mobile intake and counts
- A mobile app handles goods intake and stock counts, which moves counting off clipboards and into the same system that holds the recipes and par levels.
- Procurement and order to par
- Ordering brings stock back up to par levels set per outlet. BOM ordering is added on Professional, for kitchens that order from recipes. The pricing page lists order to par under Growth.
- Demand forecasting
- Included on Professional. The pages opened do not describe the method, so it is not stated whether this is a statistical or an AI model.
- Group-wide data sharing
- Food and beverage data is shared across the group, supporting central menu control while each outlet keeps its own inventory and counts. Sharing is listed as a group-wide function on the pages opened.
How Apicbase handles your data
The privacy policy found is dated 25 July 2018 and was reached through a redirect, so it may not reflect current practice. It says data is retained until the contract is fully performed, with no fixed period. It refers to creating user profiles, possibly with automated tools, and does not say whether customer data trains models. No hosting region is named, though Linode in the United States and AWS are listed as processors. No certification is stated on the policy opened.
Where Apicbase falls short in practice
- Starts at five outlets. The Growth tier is shown as starting from five outlets, so single restaurants and small pairs are not the target buyer for this product. Professional and Enterprise show no outlet minimum on the page.
- No published prices. None of the three tiers shows an amount, and monthly billing adds 15 percent over annual card billing, per the pricing FAQ. The price per location falls as outlets are added, but no rates are shown.
- AI is not named. The home page and pricing page name no AI capability, so buyers wanting AI features must ask what exists beyond forecasting on Professional. The vendor's wording on recipe development at scale is not an AI claim.
- Old policy. A privacy policy dated 2018 leaves current data practice unclear, so request an updated data processing agreement before signing. The policy is dated 25 July 2018 and was reached through a redirect, so current terms may differ.
Works with
Alternatives to Apicbase
Apicbase: common questions
Does Apicbase use AI?
The pages opened name no AI capability. The home page mentions recipe development and production at scale, and demand forecasting is listed on Professional, but the method is not described. Ask the vendor which functions are machine-learning based. The home page does not call any feature AI.
How much does Apicbase cost?
No amount is published for Growth, Professional or Enterprise. Growth is shown as starting from five outlets, pricing is per location and falls as locations are added, and monthly billing adds 15 percent over annual card billing. A bulk discount applies on Enterprise.
Is Apicbase based in Belgium?
The vendor is listed as APICBASE NV, and its country is Belgium. The privacy policy opened is dated 2018 and lists Linode in the United States and AWS as processors, so data may not stay in Europe. It is listed under the pricing and privacy pages that were opened.
What does Enterprise add over Professional?
Enterprise adds a 99 percent uptime SLA, a dedicated customer success manager, higher API limits, custom integrations, more storage and a bulk discount over Professional. No prices are published for it, so ask for a quote. The page lists SSO and 2FA below Professional.
Can a single restaurant use Apicbase?
The Growth tier is shown as starting from five outlets, so a single site should ask whether an exception exists. The pricing page offers no smaller plan, and no trial was mentioned on the pages opened. Growth includes menu engineering, procurement and inventory management.