Tool profile
Brainloop: cost, fit and limits
Brainloop is a secure collaboration software company, with Brainloop GmbH in Munich, whose four products are BoardRoom for board meetings, CollaborationRoom for confidential work, MeetingSuite for board management and DealRoom for transactions. It stores customer data in local data centers. It is aimed at German-speaking companies with high confidentiality needs.
What to know first
Brainloop is the least documented vendor in this group on the points this site compares. The English home page lists four products, states that customer data stays in local data centers such as Germany, Austria and Switzerland, and references a BSI C5 criteria catalogue. It offers a free BoardRoom trial. No AI feature, price, named certification or integration beyond Microsoft Office is described.
Brainloop at a glance
| Maker | Brainloop GmbH, Germany |
|---|---|
| Free plan | Free trial only |
| Entry price | Not listed |
| API access | No |
| Category | Best AI Board Management Software in 2026, rank 9 of 11 |
| Website | brainloop.com |
Who Brainloop is best for
Companies that want local data centers
The page says customer-owned data is stored exclusively in local data centers in countries such as Germany, Austria and Switzerland.
Teams that work in Word, Excel and PowerPoint
Brainloop says its products are integrated into Microsoft Office, which suits secretaries who prepare papers in Office and want to avoid manual re-uploading.
Organizations that need board and deal rooms together
BoardRoom, MeetingSuite and DealRoom are separate products on one platform, so a company can run board meetings and a transaction with one vendor.
Buyers who want to test before talking to sales
A free BoardRoom trial is offered, linked on the German-language site, which lets a team try document handling without a quote.
Brainloop plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| BoardRoom | Free trial offered; no price listed | A secure space for board meetings and board communication, with a trial available. The trial is linked from the German-language site, not the English page. |
| MeetingSuite | Not listed | Modern board management for meetings, described as one of four products on the platform. The page gives no feature list for this product, so it needs a demo. |
| CollaborationRoom | Not listed | A space for confidential collaboration with partners and teams, integrated with Microsoft Office. The page gives little detail beyond the Office link and the confidentiality claim. |
| DealRoom | Not listed | A virtual room for effective transactions, such as M&A, sold on the same platform. The page gives no data room limits, so ask for user and file caps. |
Checked November 2026.
What Brainloop does
- Local data centers
- The page says customer-owned data is stored exclusively in local data centers in countries such as Germany, Austria and Switzerland, an uncommon claim to find in plain language.
- Four products on one platform
- BoardRoom, MeetingSuite, CollaborationRoom and DealRoom share the platform, with the page stressing multiple use cases on a single flexible base. A single login can cover different use cases.
- Office integration
- The products are described as integrated into MS Office for a native working experience, so papers stay in familiar tools. The page does not name Office versions.
- BSI C5 reference
- A linked resource on secure cloud computing references the BSI C5 criteria catalogue. The page itself does not confirm certification, so ask for the attestation report.
- Free BoardRoom trial
- A free trial of BoardRoom is offered, which gives secretaries a way to test uploads, access rights and mobile reading without a purchase order. Ask whether the trial uses the production data centers.
How Brainloop handles your data
Brainloop's English home page states that customer-owned data is stored exclusively in local data centers in countries such as Germany, Austria and Switzerland, and links to material on secure cloud computing that references the BSI C5 criteria catalogue. The page does not claim a named certification. It lists Brainloop GmbH, Theatinerstrasse 12, Munich, Germany, with branch offices in Austria and Switzerland. No AI features are described, so the vendor's policy on AI processing and training was not checked.
Where Brainloop falls short in practice
- No AI features described. The pages read mention no summaries, minutes drafting or assistants, so boards that want AI help should compare vendors that describe it. Ask for the roadmap.
- Certification is unconfirmed. The page references the BSI C5 catalogue without claiming a certificate or listing ISO or SOC reports, so due diligence must start with a request for attestations.
- Price and integrations are thin. No price appears and Microsoft Office is the only integration named, so identity, calendar and e-signature links need to be tested. Ask for a price list in writing.
Works with
Alternatives to Brainloop
Brainloop: common questions
Where does Brainloop store data?
The home page states that customer-owned data is stored exclusively in local data centers in countries such as Germany, Austria and Switzerland. It does not name the data center operators. Ask for locations and subprocessors in the contract, and whether support staff outside those countries can access data.
Does Brainloop offer AI minutes?
The pages read mention no AI features. The four products cover board meetings, collaboration, board management and deals, with Microsoft Office integration. A board that wants drafted minutes or paper summaries should ask whether any AI is planned, and compare with vendors that describe it.
Does Brainloop have a free trial?
Yes. The home page offers a free trial of BoardRoom, linked on the German-language site. The pages read do not state the length of the trial or which features are limited. Ask what happens to uploaded documents when the trial ends.
Is Brainloop certified to BSI C5?
The page links a resource on secure cloud computing that references the BSI C5 criteria catalogue, but it does not state a certificate. Ask for the C5 attestation report, its date and the services it covers, before relying on the reference.
Which Brainloop product is for board meetings?
BoardRoom is described for efficient board meetings, and MeetingSuite for modern board management. CollaborationRoom covers confidential collaboration and DealRoom transactions. Ask which of the two board products includes the features you need, such as voting, minutes and mobile apps. Ask for a demo of both.