Tool profile
PrivacyEngine: cost, fit and limits
PrivacyEngine is a privacy management platform made by Sytorus of Dublin that provides a record of processing activities, data retention, a data subject rights log, risk and breach management, impact assessments and vendor assessments. It is sold on annual plans priced by staff size, with training and consulting hours bundled.
What to know first
PrivacyEngine looks like a privacy program in a box more than a pure software tool. The pricing page prices plans by staff band and includes learning-management seats, consulting hours and Data Champions, so the cost is partly software and partly services. The home page describes no AI inside the product, which matters for buyers who searched for AI features. Pricing is printed.
PrivacyEngine at a glance
| Maker | Sytorus, Ireland |
|---|---|
| Free plan | Yes |
| Entry price | From 4,999 euros per year (Starter, 50 staff) |
| API access | No |
| Category | Best AI Data Privacy Management Software in 2026, rank 3 of 10 |
| Website | privacyengine.io |
Who PrivacyEngine is best for
Organizations starting a privacy program
Annual tiers include consulting hours, a learning management system and onboarding, so a team with little experience gets guidance and software together.
Teams that need staff training in the same tool
The platform has a learning management system with hundreds of hours of on-demand training, plus Ninjio cybersecurity training and a phishing quiz.
Companies wanting a free trial of the register
The free tier covers up to five staff, five records of processing, five risks and five retention periods, enough to test the workflow.
Enterprises with many enterprise systems
The page shows more than 100 integration logos, including AWS services, Microsoft, Google, Salesforce, HubSpot, Slack, Stripe and Zapier. That helps automation.
PrivacyEngine plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | EUR 0 | Up to 5 staff, with learning management, risk management, the record of processing activities, mandatory logs and DPIAs, capped at five items in several areas. |
| Starter | From EUR 4,999 per year | Up to 50 staff, training for 50 employees, 2 hours of consulting, mandatory logs, third-party management, assessments and policy templates. |
| Standard | From EUR 7,999 per year | Up to 150 staff, Starter plus training for 150 employees, 5 consulting hours, 2 Data Champions, DPIA workflows and single sign-on. |
| Advanced | From EUR 14,999 per year | Up to 500 staff, Standard plus training for 500, 8 consulting hours, 5 Data Champions and a PrivacyPulse licence. |
| Enterprise | Custom per year | A tailored quotation for larger or bespoke needs; the page lists no standard inclusions. Ask the vendor for scope and terms. |
Checked November 2026.
What PrivacyEngine does
- Mandatory logs
- The platform keeps a record of processing activities, a data subject rights log, a data breach register and retention schedules, with web forms that feed requests, breaches and vendor questionnaires into the system.
- Impact and vendor assessments
- DPIA workflows and vendor logs with vendor assessments are included. The page treats these as core records, not extras, so even the lower tiers can document third-party risk.
- Learning management
- Training seats scale with the plan and cover privacy and security topics. Add-on training from NINJIO and Infosec is listed, though the page gives no price for those add-ons.
- PrivacyAssist and PrivacyConsent
- PrivacyAssist is expert support and PrivacyConsent is a cookie consent product. They are sold alongside the platform, and the page does not show how they are priced.
- Regulatory directory
- The EU AI Act Regulatory Directory and PrivacyPulse news feed keep staff informed on rules. The page describes an AI Privacy Compliance service, not AI functions inside the software.
How PrivacyEngine handles your data
The home page links a privacy statement and a cookie policy but the text was not read, and it does not state where data is hosted. A SOC 2 badge links to a blog post about SOC 2 Type II compliance, but the page does not state certification status outright. Retention features rely on a partnership with Filerskeepers. The contact address lists Sytorus Ltd in Dublin. Hosting region, sub-processors and AI training terms were not covered, so the vendor's policy was not checked for this.
Where PrivacyEngine falls short in practice
- No AI in the product on the page read. The home page mentions an AI Act directory and a compliance service but no AI functions. Buyers who want drafting or classification help should ask for a demo.
- Services are part of the price. Consulting hours, Data Champions and training seats raise the annual fee. A team that already has expertise may be paying for support it will not use.
- Table is hard to map to plans. The comparison table lists add-ons without prices and the Free plan limits sit on the plan card. Confirm exactly what each tier contains in writing.
Works with
Alternatives to PrivacyEngine
PrivacyEngine: common questions
What does PrivacyEngine cost per year?
As of November 2026 the pricing page lists Starter from EUR 4,999 a year for up to 50 staff, Standard from EUR 7,999 for 150 and Advanced from EUR 14,999 for 500. A Free plan covers five staff and Enterprise is a custom quote. Add-on prices are not shown.
Does PrivacyEngine have AI features?
The home page describes an EU AI Act Regulatory Directory and an AI Privacy Compliance service but no AI functions inside the software. If drafting or classification matters, ask for a demo of the current product and written confirmation of any AI roadmap.
What does the PrivacyEngine free plan include?
The Free plan covers up to five staff with a learning management system, risk management, the record of processing, mandatory logs, DPIAs and a programme of work. It limits records to five each for processing, risks, retention periods and documents.
How long does PrivacyEngine take to set up?
The home page says it can be set up in less than one hour and that the company has helped over 300 organizations set up privacy programmes. Filling the register with real processing activities still takes staff time that the page does not estimate.
Where is PrivacyEngine's data hosted?
The home page does not state a hosting region and links a privacy statement that was not read here. The contact address is Sytorus Ltd in Dublin. Ask for the hosting provider, region and sub-processor list before you load personal data.