Tool profile
Proximity: cost, fit and limits
Proximity is a coworking space management platform made by Proximity Space, Inc. that bundles member and reservation management, billing, Wi-Fi control and a Digital Concierge for operators of flexible workspaces. It is aimed at small and mid-sized spaces.
What to know first
Proximity prices each location by active members: $209 a month for up to 40, $259 for 41 to 85, $329 for 86 to 150, $449 for 151 to 250 and $559 for 251 to 350, with Enterprise at $679 and up. Every band includes the same set, and later locations get a discount. The service is offered in four countries, as of November 2026.
Proximity at a glance
| Maker | Proximity Space, Inc., Not stated on the vendor pages |
|---|---|
| Free plan | No |
| Entry price | $209 per location per month for up to 40 active members |
| API access | No |
| Category | Best AI Coworking Space Software in 2026, rank 7 of 12 |
| Website | proximity.space |
Who Proximity is best for
Small spaces under 40 members
The entry band is $209 a month per location, and it already includes billing, a branded member portal and mobile apps, so there is no feature gate to climb.
Operators who want predictable growth costs
Six printed bands let a manager calculate cost at 85, 150 or 250 members, and know when the next price step arrives.
Spaces that add door control later
Digital Door Access is a separate $99 monthly add-on per location for Proximity Open, Brivo, SALTO or Kisi, so locks can be added when budget allows.
Proximity plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Up to 40 active members | $209 per location per month | Member, reservation and meeting room management, Wi-Fi control, Digital Concierge, utilization reporting, automatic billing, branded portal and mobile apps, multi-location support. |
| 86 to 150 active members | $329 per location per month | The same included set as the entry tier; the pricing page does not list features that differ by band. |
| 151 to 250 active members | $449 per location per month | Same included set as the entry tier, priced for a larger member base at one location. |
| 251 to 350 active members | $559 per location per month | Same included set, for spaces near the top of the printed ladder. Pricing is per location per month and does not change the feature set. |
| Enterprise | $679+ per location per month | Above 350 active members, with pricing tailored to the operator. Pricing is tailored, so a quote is needed. |
Checked November 2026.
What Proximity does
- Member and reservation management
- Members, room reservations and meeting rooms are handled in one system, with a Reservation Display Tablet App for the space itself. It supports several locations, with a discount on every location after the first.
- Integrated Wi-Fi control
- Wi-Fi is controlled from the platform, so access can follow membership status without a separate network tool for the host to manage. The host manages the network from the same system that holds the member list.
- Digital Concierge
- A concierge feature is part of the base price, and the homepage speaks of learning from tenant activity to anticipate needs without naming a model.
- Automatic billing
- Billing and payments run automatically, with card processing at 2.9 percent plus 30 cents in the US, Canada and New Zealand. Fees in other countries are not stated on the pricing page.
- Optional add-ons
- Digital Floor Plans, Expanded Visitor Management, occupancy and CO2 sensors and Enhanced Onboarding are named without prices, so quotes decide their cost. Quotes decide their cost, and the pages do not give ranges.
How Proximity handles your data
The Proximity pages we opened state nothing about hosting region, retention, certifications or whether customer data trains any model. The privacy page was not opened, so the vendor's data terms were not checked for this. Because the homepage mentions learning from tenant activity, a buyer should ask what data that draws on, where it runs and whether it can be switched off.
Where Proximity falls short in practice
- Doors cost extra. Digital Door Access adds $99 a month per location, and hardware is not included, so a space with locks pays above the printed band. Operators with smart locks should add this to every printed band.
- AI not itemized. The pricing page names no AI feature, and the homepage learning claim is not tied to a product or a plan, so it cannot be tested.
- Four countries only. The page says the service is offered in the US, Canada, Australia and New Zealand, which excludes operators elsewhere. Operators elsewhere would need to ask whether support and payment processing work in their country.
Works with
Alternatives to Proximity
Proximity: common questions
How much does Proximity cost?
Prices are per location per month by active members: $209 up to 40, $259 for 41 to 85, $329 for 86 to 150, $449 for 151 to 250 and $559 for 251 to 350. Enterprise starts at $679. Later locations get a discount, and door access is $99 extra.
Does Proximity have AI?
The pricing page names no AI feature. The homepage says the platform learns from tenant activity to anticipate needs, without naming a model or feature. If you rely on AI for member answers or lead handling, ask the vendor to demonstrate exactly what the learning does.
Where can I use Proximity?
The pricing page says the service is available in the United States, Canada, Australia and New Zealand. It does not state where the company is based. Operators elsewhere would need to ask whether support and payments work in their country before a trial.
What does Proximity door access cost?
Digital Door Access is $99 a month per location and works with Proximity Open, Brivo, SALTO or Kisi. Hardware costs extra. The page lists the add-on separately from the plan bands, so budget for it if members enter by app or card.
Do Proximity tiers differ in features?
The pricing page lists one included set and varies the price by active member count. Tiers are not described as feature levels. Enterprise above 350 members is tailored, and extras such as floor plans, sensors and enhanced onboarding are named without prices.