Tool profile
ShareMyToolbox: cost, fit and limits
ShareMyToolbox is a tool and equipment tracking service made by ShareMyToolbox, LLC that records who has each tool through barcode and QR scans, with a free plan for 100 tools and a Business plan for unlimited tools.
What to know first
ShareMyToolbox covers tool cribs, contractors and teams that lend equipment to employees. The free plan holds up to 100 tools and assets, three employees and 10 virtual connections. Business costs $100 a month for the first admin and lifts the limits, adding GPS capture on scans and API access. Enterprise needs 100 or more employee or admin users, and no AI feature is named.
ShareMyToolbox at a glance
| Maker | ShareMyToolbox, LLC, Not stated on the vendor pages |
|---|---|
| Free plan | Yes |
| Entry price | $100 per month (Business, first admin user) |
| API access | Yes |
| Category | Best AI Asset Tracking Software in 2026, rank 8 of 13 |
| Website | sharemytoolbox.com |
Who ShareMyToolbox is best for
Contractors who lend tools
Scans capture GPS location, so a foreman can see which crew took a tool and where it was last scanned.
Small shops testing the idea
The free plan covers 100 tools, three employees and 10 virtual connections, enough to pilot custody before paying. A team can see how lending and returns work before spending anything.
Companies with many borrowers
Business offers unlimited view-only and virtual users, who can borrow or be recorded without holding a full account. Employers do not pay for a full seat for each temporary worker.
ShareMyToolbox plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | Free; the FAQ refers to it but the cards show no price | Up to 100 tools and assets, 3 employees, 10 virtual connections, a self-service support site and email support. |
| Business | $100 per month for the first admin user | Mobile apps, unlimited view-only and virtual users, unlimited tools and locations, barcode and QR scanning, GPS capture, reporting, import and export, and API access. |
| Enterprise | Custom quote | Everything in Business for 100 or more employee or admin users, with a named support representative. |
Checked November 2026.
What ShareMyToolbox does
- Scan with GPS
- Barcode and QR scans can capture GPS location, giving each check-out a place as well as a person. The page does not state accuracy, so test on a real jobsite.
- User types
- View-only users can sign in to see notes and audits, and virtual users have no system login, so a borrower can exist without a license.
- Multi-admin portal
- The web portal supports several administrators and unlimited locations on Business. Notes and audits are visible to view-only users, giving read access without edit rights.
- Import, export and API
- Business lists data import and export, reporting and API access, which helps when you move tool lists in from a spreadsheet. That is useful for tracking tools across several yards or trucks without a cap.
How ShareMyToolbox handles your data
The pricing page says inventory is cloud-hosted and names no region. The vendor's policy was not checked for retention, certifications or model training: a privacy policy is linked from the page but was not opened here. No compliance certificate such as SOC 2 or ISO 27001 appears on the pages opened, and the awards listed are not compliance certifications. Before loading employee names and tool histories, ask where the data sits and how long it is kept after you cancel.
Where ShareMyToolbox falls short in practice
- Steep jump from free. Business starts at $100 a month for the first admin, with additional admins or employees at $10 each in blocks of five. Teams with one admin pay $100, but each extra admin adds to it.
- Annual price missing. The FAQ mentions annual billing but the page lists no annual price, so a buyer cannot compare it without asking. Ask whether annual billing lowers the $100 monthly rate before you commit.
- Enterprise threshold. Enterprise requires 100 or more employee or admin users, so mid-sized teams fall between Business and the quote. A company with 60 users has no posted price to plan against.
Works with
Alternatives to ShareMyToolbox
ShareMyToolbox: common questions
Is ShareMyToolbox free?
A free plan covers up to 100 tools and assets, three employees and 10 virtual connections, with a self-service support site and email support. The pricing cards show no explicit price for it, but the FAQ refers to it. Business removes the limits.
How much does ShareMyToolbox Business cost?
Business is $100 a month for the first admin user, and extra admins or employees are $10 each in blocks of five. It includes unlimited tools and locations, mobile apps, scanning with GPS capture, reporting, import and export, and API access.
What are virtual users in ShareMyToolbox?
Virtual users are people recorded in the system who have no sign-in, such as a crew member who borrows a tool. View-only users can log in to see notes and audits. Business includes unlimited of both, while the free plan allows 10 virtual connections.
Does ShareMyToolbox use GPS?
Business lists GPS capture on scans, so each barcode or QR scan records where it happened. The pages we read do not state accuracy or whether continuous tracking exists, so test it on a real site before relying on it for theft recovery.
Does ShareMyToolbox include AI?
The pricing page names no AI feature. Whether customer data is used for model training is not stated on the pages we opened, and the privacy policy link was not read, so ask the vendor directly if that matters to you.