Tool profile
Shoeboxed: cost, fit and limits
Shoeboxed is a receipt scanning and organizing service made by Shoeboxed, Inc. that combines phone capture with mail-in paper scanning, mileage tracking and report exports for small businesses, freelancers and their accountants. It also offers apps for iOS and Android.
What to know first
Shoeboxed charges by scan volume rather than a flat fee. Starter is $9 a month or $97 a year for 50 digital scans a month, 20 paper scans a year and 3 users, and Paper Plus tops out at $179 a month for 5,000 digital and 300 paper scans. There is no free plan; a 30-day trial is charged at signup with a money-back guarantee.
Shoeboxed at a glance
| Maker | Shoeboxed, Inc., Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $9 per month (Starter, monthly billing); $97 per year |
| API access | No |
| Category | Best AI Receipt Scanner Apps in 2026, rank 7 of 12 |
| Website | shoeboxed.com |
Who Shoeboxed is best for
Owners with boxes of paper receipts
Magic Envelopes collect paper receipts for scanning, with a monthly paper allowance from the Pro plan upward, so a shoebox of slips can be cleared without photographing each one.
Small firms on QuickBooks Online or Xero
Both integrations arrive on Pro together with Gmail receipt sync, for businesses that want scanned receipts to reach their books without exporting and importing files.
Mileage-heavy freelancers
Unlimited mileage tracking is listed on every plan, so drivers who log many trips do not pay extra beyond the monthly subscription for the mileage feature.
Shoeboxed plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Starter | $9 per month; $97 per year ($8.08 per month) | 50 digital scans per month, 20 paper scans per year, 1 Magic Envelope per year, 3 users and 3-year digital scan storage. |
| Pro | $29 per month; $297 per year ($24.75 per month) | 250 digital scans and 50 paper scans per month, 5 users, Gmail receipt sync, QuickBooks Online and Xero integrations. |
| Plus | $79 per month; $797 per year ($66.42 per month) | 1,000 digital scans and 150 paper scans per month, 10 users and priority email and phone support. |
| Paper Plus | $179 per month; $1,997 per year ($166.42 per month) | 5,000 digital scans and 300 paper scans per month, 2 Magic Envelopes per month and 10 users; custom plans above 300 paper scans. |
Checked November 2026.
What Shoeboxed does
- Digital scans
- Each plan sets a monthly cap on digital scans, from 50 on Starter and 250 on Pro to 5,000 on Paper Plus, with overage priced per extra scan.
- Paper scanning
- Magic Envelopes carry paper receipts to be scanned by the vendor, which suits people who keep receipts in boxes and drawers rather than in a phone gallery.
- Mileage
- Unlimited mileage tracking is part of every plan, with no per-trip fee and no monthly cap stated, alongside the scan allowances that apply to receipts.
- Reports and CSV
- Audit-proof reports and CSV export are listed on the pricing page, giving an accountant or a tax preparer a structured file to work from at year end.
- Mobile apps
- iOS and Android apps are included on all plans, and Gmail receipt sync is added from the Pro plan upward for digital receipts that arrive by email.
How Shoeboxed handles your data
The pricing page states that digital scans are stored for 3 years on Starter and for as long as the account is active on Pro. It does not state whether receipts train models, where data is hosted, or which security certifications apply. Only the pricing page was opened, so the privacy policy, terms and any security statement were not reviewed. Buyers handling client records should ask Shoeboxed for those documents before uploading sensitive receipts.
Where Shoeboxed falls short in practice
- Overage charges. On Starter, going over the cap costs $0.19 per digital scan and $2.00 per paper scan, so a busy month can erase the plan's low entry price.
- No free tier. The FAQ states Shoeboxed is not free. The trial is charged at signup and covered by a 30-day money-back guarantee, which calls for a reminder to cancel.
- Integrations start higher up. QuickBooks Online and Xero come only from Pro at $29 a month, so Starter users have to export CSV files and import them into their books by hand.
Works with
Alternatives to Shoeboxed
Shoeboxed: common questions
How much does Shoeboxed cost?
Starter is $9 a month or $97 a year, Pro is $29 or $297, Plus is $79 or $797, and Paper Plus is $179 or $1,997. Prices shown are before banner discounts. There is no free plan, but a 30-day risk-free trial is offered with a money-back guarantee.
What happens if I exceed my Shoeboxed scan limit?
On Starter, extra digital scans cost $0.19 each and extra paper scans $2.00 each, according to the pricing page. Higher plans lift the caps instead: Pro allows 250 digital scans a month, Plus 1,000 and Paper Plus 5,000. Paper Plus offers custom plans above 300 paper scans.
Can Shoeboxed scan my paper receipts?
Yes, through Magic Envelopes that collect paper receipts for scanning. Starter includes 20 paper scans a year and 1 envelope a year. Pro includes 50 paper scans per month, Plus 150 and Paper Plus 300, with 2 envelopes a month on Paper Plus.
Does Shoeboxed connect to QuickBooks and Xero?
QuickBooks Online and Xero integrations start on the Pro plan at $29 a month, together with Gmail receipt sync. Starter does not list those integrations, so users export CSV files for their accountant. Dropbox is also named on the pages opened.
Does Shoeboxed use AI to read receipts?
The pricing page opened does not name any AI feature, so the vendor makes no stated AI claim there. It describes digital scans, paper scans, mileage and audit-proof reports. Anyone who expects automatic categorization should test the trial against their own receipts first.