Tool profile
Dext: cost, fit and limits
Dext is a receipt and invoice capture platform that extracts data from documents sent by mobile app, email, WhatsApp or desktop upload, then syncs it to accounting software for bookkeepers, accounting firms and small businesses.
What to know first
Dext sells a Business plan at $25.21 per month in US dollars, excluding VAT, covering 250 documents a month and 5 users, with annual billing at $302.50. Accounting firms pay per client per month with a minimum of 10 clients, and no starting price is stated. The product page names AI Assist, a bookkeeping AI agent, and states EU data storage plus ISO/IEC 27001.
Dext at a glance
| Maker | Dext Software Limited, United Kingdom |
|---|---|
| Free plan | Free trial only |
| Entry price | $25.21 per month |
| API access | No |
| Category | Best AI Receipt Scanner Apps in 2026, rank 7 of 12 |
| Website | dext.com/en |
Who Dext is best for
Bookkeepers collecting client paperwork
Capture by email, WhatsApp, mobile or desktop upload means clients can send documents in whatever way they already use, and the data syncs onward to accounting software.
Small online sellers
The works-with list includes Shopify, Etsy and eBay, which suits sellers who need sales and purchase documents in the same bookkeeping flow.
Firms with a data-residency question
The product page states EU storage and encryption, an easier answer to give a client than the silence on most pages in this category.
Dext plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Business (monthly) | $25.21 per month, USD, excludes VAT | 250 documents per month, 5 users, plus free credits for 10 bank statement sheets, 5 line-item extractions and 5 supplier statements. |
| Business (annual) | $302.50 billed annually | The same Business plan on annual billing. The page says annual subscriptions are up to 20% cheaper. |
| Accounting firm, Essentials | Per client per month; no From price stated | Minimum of 10 clients, billed monthly on an annual subscription; the page shows no starting price for this tier. |
| Accounting firm, Advanced | Per client per month; no From price stated | Minimum of 10 clients, billed monthly on an annual subscription, with a higher tier of features. |
Checked October 2026.
What Dext does
- Multi-channel capture
- Receipts and invoices arrive by mobile app, email, WhatsApp or desktop upload, so a client without the app can still hand over documents through whichever channel they already use.
- Automatic categorization and sync
- Dext captures, categorizes and syncs receipts and expenses to accounting software, which removes the retyping step that bookkeepers otherwise repeat for every supplier document each month.
- Stated accuracy
- The product page claims extraction accuracy of over 99%. That is the vendor's figure, and the page gives no test method or sample behind it.
- AI Assist
- AI Assist is described as a bookkeeping AI agent on the product page. The pages opened do not list its exact tasks, nor which plan includes it.
- Vault and payments
- Vault stores documents and payments are handled in the same platform, so a bookkeeper can keep filing, extraction and settlement of supplier bills in a single place.
- Free trial
- A 14-day free trial needs no credit card, which gives a bookkeeper time to test extraction on real client documents before choosing between monthly and annual billing.
How Dext handles your data
The product page states that data is stored in the EU and encrypted, and that Dext is ISO/IEC 27001 certified and GDPR compliant. It does not state whether customer documents train models or how long they are kept, and no separate privacy policy was opened for this review. Accounting firms handling client data should ask for the data processing terms and retention schedule in writing, because only the headline claims are visible on the page.
Where Dext falls short in practice
- Document cap. Business covers 250 documents a month and 5 users. A shop with several hundred supplier invoices alone will pass that cap and move into a conversation about volume pricing.
- Firm minimum. Accounting firm plans need at least 10 clients, and the From price is not stated, so a small practice cannot cost the plan out before contacting sales.
- Name transition. The product page still references an older Receipt Bank app store listing next to the Dext name, which can confuse a buyer looking for the right app.
Works with
Alternatives to Dext
Dext: common questions
How much does Dext cost for a small business?
The Business plan is $25.21 per month in US dollars, excluding VAT, for 250 documents a month and 5 users. Annual billing is $302.50, and the page says annual subscriptions are up to 20% cheaper. A 14-day free trial needs no credit card, as of November 2026.
Where does Dext store my data?
The product page states that data is stored in the EU and encrypted. It also states ISO/IEC 27001 certification and GDPR compliance. A detailed hosting location, retention period and sub-processor list were not on the pages opened, so request the data processing terms for client work.
Can Dext take receipts from WhatsApp?
Yes. The product page lists WhatsApp alongside mobile app, email and desktop upload as ways to send receipts and invoices. That lets a client forward a photo from a chat without installing anything. The documents then flow into the same extraction and categorization routine as other channels.
Is Dext the same as Receipt Bank?
The product page uses the Dext name and still references an older Receipt Bank app store listing, which indicates the product was renamed. The pages opened do not describe the history of the change, so confirm details with Dext if you hold an old Receipt Bank account.
What do accounting firms pay for Dext?
Accounting firm plans, named Essentials and Advanced, are priced per client per month with a minimum of 10 clients and billed monthly on an annual subscription. The pages opened do not show the starting price, so a firm needs a quote to compare against the Business plan.