Tool profile
Submit.com: cost, fit and limits
Submit.com is an application and grant management platform from Submit Software Solutions Limited, based in Cork, Ireland, that public bodies and funders use to run multi-phase submission programs, with AI translation of applications. It is sold in tiers by the number of programs rather than by users.
What to know first
Submit.com has three plans organized by number of programs: Starter at €5,995 a year for one program, Pro for up to five programs and Enterprise for more than five, both on request. The one AI feature we found is AI Localisation, which translates applications into the languages a funder supports under human supervision. The security page lists SOC 2 audits and UK and EEA hosting.
Submit.com at a glance
| Maker | Submit Software Solutions Limited, Ireland |
|---|---|
| Free plan | No |
| Entry price | €5,995 per year (Starter) |
| API access | No |
| Category | Best AI Grant Management Software in 2026, rank 6 of 12 |
| Website | submit.com |
Who Submit.com is best for
Public bodies running a single call
Starter is priced for one program, so a council or agency with one annual call can see the yearly price without going through a quote.
Funders accepting applications in several languages
AI Localisation translates submissions into supported languages, with human supervision, which helps programs that receive entries from applicants who write in different tongues.
Organizations that need UK or EEA residency
The security page, backed by a G-Cloud 14 listing, states storage and processing in the United Kingdom and the European Economic Area.
Submit.com plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Starter | €5,995 per year | Covers one program. The pages read list no other inclusions, so ask which features, users and applications the Starter price covers. |
| Pro | Request a Quote | Covers up to five programs, priced on request. The pages read show no figure, feature list or application limit for this tier. |
| Enterprise | Request a Quote | Covers more than five programs, priced on request. The pages read show no figure, feature list or application limit for this tier. |
Checked November 2026.
What Submit.com does
- AI Localisation
- Applications are translated into the languages a funder supports. The vendor describes the translation as human-supervised, so a person checks the output instead of publishing a raw machine translation.
- Multi-phase submissions
- Applicants can move through several submission phases, which suits programs with an expression of interest followed by a full application and later reporting. The pages read do not describe how many phases are allowed or how they are named in the applicant view.
- Progress tracking
- Applicants see a completion percentage as they fill in the form, which reduces incomplete submissions and the chasing emails that follow them. This works best on long forms, where applicants tend to abandon midway and funders then lose otherwise eligible organizations.
- Granular permissions and roles
- Permissions and roles can be set at a fine level, so a funder can separate what staff, assessors and external panel members may see on an application.
- Reporting and data extraction
- Grant reporting and data extraction are listed as features. The pages read do not describe export formats, so check them against your reporting template. Ask whether results can be pulled into your own board report format without manual copying.
How Submit.com handles your data
Data is stored and processed in the United Kingdom and the European Economic Area, according to a G-Cloud 14 listing marked checked on 28 October 2026. The security page names SOC 2 Type 1 and Type 2 audits through Thoropass with reports on request, though report dates are shown as to be confirmed. Cyber Essentials is declared and external penetration testing occurs at least every six months. Configurable retention is named without a period. Whether customer data trains AI was not stated on the pages read.
Where Submit.com falls short in practice
- One program per Starter. A funder with two annual calls cannot use the printed price and must request Pro, which has no published figure. Asking for Pro early avoids a mid-year surprise when a second call opens and the Starter limit is reached.
- Security page has open items. Encryption at rest and daily snapshots are marked to be confirmed on the page, and SOC 2 report dates are shown the same way. Ask for the final wording and dates, because items to be confirmed on a security page usually cannot satisfy a procurement review.
- AI is limited to translation. The only AI feature found is localization. No summarization, scoring or question answering is described on the pages read. Funders hoping for reviewer summaries or scoring support should ask for a roadmap in writing before they sign.
- API and integrations were not checked. The pages we read did not cover an API or connectors, so finance and CRM links need to be asked about directly. That matters for funders who push awards into an accounting system or pull applicant lists from a CRM.
Works with
Alternatives to Submit.com
Submit.com: common questions
How much does Submit.com cost?
Starter is €5,995 per year and covers one program. Pro covers up to five programs and Enterprise more than five, and both show Request a Quote. A funder with several programs therefore needs a quote to compare against vendors that print their tiers.
What does Submit.com's AI do?
The AI feature found is AI Localisation, which translates applications into the languages a funder supports. The vendor describes the translation as human-supervised. No AI for scoring, summaries or answering questions was described on the pages we read. Ask whether the human reviewer is on the vendor's staff or on yours.
Where does Submit.com store data?
A G-Cloud 14 listing, marked as checked on 28 October 2026, states storage and processing in the United Kingdom and the European Economic Area. The security page names configurable retention but gives no period, so ask for the default. Public bodies that need data in a single country should ask for the exact data center location.
Is Submit.com SOC 2 audited?
The security page states SOC 2 Type 1 and Type 2 audits completed through Thoropass, with reports on request. It also shows report dates as still to be confirmed, so ask for the reports and their period before relying on the claim.
Does Submit.com train AI on applications?
The pages we read did not state a training policy, so the vendor's policy was not checked for this. Because AI Localisation processes application text, ask where translation runs and whether text is kept by the provider. A signed data processing addendum is the usual way to settle both questions.