Tool profile
Sycamore: cost, fit and limits
Sycamore is a K-12 school management system made by Sycamore Leaf Solutions, LLC that bundles a student information system, tuition billing, a parent app and an LMS, sold at one per-student monthly price with every module included.
What to know first
The K-12 plan is priced at four US dollars per student each month, covering every module, and the contract runs a minimum of 18 months. Discounts for larger enrollments exist, though no tier table is shown. A Campus plan for colleges and trade schools and an Academy training offer have no printed price. No AI feature is named on the homepage, pricing page or privacy policy.
Sycamore at a glance
| Maker | Sycamore Leaf Solutions, LLC, Not stated on the vendor pages |
|---|---|
| Free plan | No |
| Entry price | $4 per student per month |
| API access | No |
| Category | Best AI School Management Software in 2026, rank 7 of 11 |
| Website | sycamoreeducation.com |
Who Sycamore is best for
Small private schools with a tight budget
One printed per-student price makes a quote easy to model, and tuition billing sits in the same plan as the student record.
Schools with rotating bell schedules
The Master Scheduler tool covers rotating bell patterns and two-week cycles, a pain point for schools that cannot use a fixed weekly grid.
Schools that message parents often
Batch emails, school news, a teacher chat and text or voice messages via Twilio give an office several channels inside one plan.
Sycamore plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Sycamore (K-12, all modules) | $4 per student per month | Student records, tuition billing, the parent app and every other module in one bundle; an 18-month minimum applies and larger schools can negotiate volume discounts. |
| Sycamore Campus (Higher Ed) | Not published | Tools for colleges or trade schools, with no price shown on the pages we read. |
| Sycamore Academy | Not published | Role-based training for the school team, listed without a price. The role-based sessions are sold apart from the monthly per-student price. |
Checked November 2026.
What Sycamore does
- Single price, all modules
- No module gating means a school gets the same feature set whatever its size. The volume tiers that reduce the rate are not printed, so ask where discounts begin.
- Master Scheduler
- Aimed at schools whose timetable changes by day, it works with rotating bell patterns and two-week cycles. A trial should test a real schedule with clashes.
- Parent app
- The vendor cites a 4.8-star rating for its parent app with TuitionEP. It is a vendor figure, so check app store reviews yourself. Test a real two-week cycle before agreeing to the term.
- Messaging
- Batch email, school news, teacher support chat and text and voice messages go out via Twilio. Carrier charges and message limits were not stated on the pages we read.
- Learning Management System
- An LMS is included in the plan. The pages do not compare it to standalone LMS products, so a school with an existing LMS should check overlap.
How Sycamore handles your data
The privacy policy says information is kept for the time needed for the stated purposes unless the law requires longer. It does not state whether customer data trains models. The hosting region and certifications are not stated on the pages we read. Text and voice messaging use Twilio, so message data passes through that provider. The school should obtain a data processing agreement plus a sub-processor list.
Where Sycamore falls short in practice
- 18-month minimum. Leaving the K-12 plan before month 18 means paying out the remainder. Leaving early costs the remaining months, so confirm the start date of the term and the notice period for renewal.
- No AI feature. Nothing AI-related appears in the vendor's own material, so schools wanting automated reporting or assistants will not find them here. Schools that want AI reporting, tutoring or assistants will need another product alongside Sycamore.
- Unpublished tiers. Volume discounts exist but the tiers are not priced, so large schools must negotiate blind. Large schools should ask where discounts begin and what the rate becomes at each tier before signing.
Works with
Alternatives to Sycamore
Sycamore: common questions
How much does Sycamore cost?
The K-12 rate on the pricing page is four US dollars per student per month, and no module is held back. Larger enrollments may earn discounts, but the page gives no tier table. At 250 students the printed rate comes to roughly $12,000 over twelve months.
Does Sycamore include AI features?
The homepage, pricing page and privacy policy mention no AI capability at all. A school that wants AI reporting should ask the vendor directly. Sycamore's stated strengths are the all-in price, scheduling, parent communication and a bundled LMS. Ask about any planned AI.
Is there a Sycamore free trial?
The pages we read give no trial length or terms, so ask the vendor whether a trial exists, what data can be imported and whether the 18-month term begins at the trial or at go-live. Request the answer in writing before staff spend time loading records.
What is Sycamore's minimum contract length?
The K-12 plan carries an 18-month minimum term, per the pricing page. Find out the notice period, renewal terms and export format at exit, because a student record outlasts any single contract. Check the date the minimum term starts. Check the renewal notice date.
Does Sycamore have a parent app?
Yes. The vendor lists a mobile app for iOS and Google Play, and cites a 4.8-star rating for its parent app with TuitionEP. Treat that as a vendor figure and compare it with app store reviews before choosing. Check the Android and iOS reviews.