Tool profile
Willow Voice: cost, fit and limits
Willow Voice is a dictation application from Willow Care, Inc. that types into any text field on Mac, Windows and iPhone and includes Willow Scribe, which rewrites rough spoken descriptions as polished text in the user's own voice.
What to know first
Willow Voice has Basic, Pro, Business and Enterprise tiers. Basic is free, with unlimited use of a lower-tier speech model and 20 Scribe uses a week. Pro shows $15 and $12 per user per month, Business $35 and $28, and the page does not label which figure is monthly or annual. Private Mode is on by default, and Business enforces zero data retention.
Willow Voice at a glance
| Maker | Willow Care, Inc., Not stated by the vendor |
|---|---|
| Free plan | Yes |
| Entry price | $0 (Basic, 20 Scribe uses per week) |
| API access | No |
| Category | Best AI Dictation Software in 2026, rank 7 of 12 |
| Website | willowvoice.com |
Who Willow Voice is best for
Professionals who write in a personal style
Pro remembers your writing style and offers unlimited Scribe, so rough spoken drafts come back phrased the way you would write them.
Clinical and legal staff
Business lists SOC 2 Type II, enforced HIPAA compliance and enforced zero data retention, which are the assurances those teams usually need before approving a dictation tool.
Calendar-heavy users
Google Calendar and Contacts connections, with encrypted credentials, let the app use names and meetings when it composes text. Calendar and contact context helps when a message mentions a meeting or a colleague by name.
Willow Voice plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Basic | $0 | Unlimited use of the lower-tier speech-to-text model, limited personalization, dictation in any text field and 20 Scribe uses per week. |
| Pro | Shown as $15 and $12 per user per month (billing periods not labelled) | Higher-tier model, faster priority transcription, memory of writing style, unlimited Scribe and longer dictation length. |
| Business | Shown as $35 and $28 per month (per-user basis not confirmed) | Enforced zero-data-retention privacy mode, SOC 2 Type II, enforced HIPAA compliance, and advanced admin and team controls. |
| Enterprise | Custom quote | Everything in Business plus invoice and PO billing, SSO, MSA and DPA, usage dashboards, API access and dedicated support. |
Checked November 2026.
What Willow Voice does
- Willow Scribe
- Scribe turns a rambling spoken description into finished prose in your voice, with 20 uses a week on Basic and no cap on Pro. It is the feature the pricing tiers are built around.
- Any-field dictation
- Dictation works in any text field on Mac, Windows and iPhone, so the same account follows a user between desktop and phone without a new setup.
- Private Mode
- Switched on by default, Private Mode keeps no audio, dictated text or screen content, which makes the safe setting the one a new user gets.
- Writing style memory
- Pro remembers how you write so output matches your usual phrasing instead of a generic tone, and this memory is a paid feature. Memory is described as a Pro feature, so Basic output stays more generic.
- Google connections
- Calendar and Contacts can be connected with encrypted credentials, and the privacy policy says Google user data is never used for training. These links are optional and need your Google sign-in.
How Willow Voice handles your data
Willow Voice's documents say Private Mode is on by default and keeps no audio, dictated text or screen content. If a user opts in to Help Improve Willow, anonymized text may be retained for model improvement, though not audio, and training is off otherwise. The privacy policy says Google user data is never used for training. Transcript history is stored on the device. The security page names secure cloud infrastructure in the United States and lists SOC 2 Type II and HIPAA, while the FAQ says only SOC 2 compliant, so the wording on the site is not consistent. Business enforces zero data retention.
Where Willow Voice falls short in practice
- Pricing is hard to read. Pro and Business each show two figures with a monthly or annual toggle that is not clearly labelled. Business may be per user or per organization, and the page does not confirm which.
- Scribe cap on Basic. The free tier allows 20 Scribe uses a week. Because Scribe is the headline feature, Basic users effectively get a trial of it. Because Scribe is the headline feature, Basic users effectively get a weekly trial of it rather than a working allowance.
- Enterprise features are quote-based. SSO, the MSA, the DPA and API access are available only through a custom quote, so a larger company cannot price the full security package from the page.
Works with
Alternatives to Willow Voice
Willow Voice: common questions
What is Willow Scribe?
Scribe is Willow Voice's rewriting feature. You describe what you want to say in rough spoken form, and Scribe produces a polished version in your own voice. Basic allows 20 Scribe uses per week. Pro lists unlimited Scribe and a memory of your writing style.
Is Private Mode on by default in Willow Voice?
Yes. The vendor says Private Mode is on by default and keeps no audio, dictated text or screen content. Anonymized text may be kept for model improvement only if you opt in to Help Improve Willow. Business enforces zero data retention for every user in an organization.
How much does Willow Voice Pro cost?
The pricing page shows $15 and $12 per user per month with a toggle labelled Save 20 percent, so $12 is probably the annual rate. The page does not label the two figures, so confirm at checkout. Business shows $35 and $28, and the per-user basis is unconfirmed.
Does Willow Voice work with HIPAA data?
The security page lists HIPAA compliance, and Business is described as enforcing HIPAA compliance together with SOC 2 Type II. The FAQ says only SOC 2 compliant, so the claims are inconsistent. Ask the vendor for the report and a signed agreement before putting patient information through it.
Which devices does Willow Voice support?
The product lists dictation on Mac, Windows and iPhone, in any text field. An Android version is not mentioned on the pages we read. Transcript history is stored on the device, and Google Calendar and Contacts can be connected for context.