Tool profile
Xebrio: cost, fit and limits
Xebrio is a requirements and quality management tool operated by Xebcore Inc. that provides approval workflows, versioning and traceability, with an optional tier that adds test cases, test plans and release management. The vendor sells two per-user plans, with the higher one adding test management.
What to know first
Xebrio prices two plans per user per month: Requirements at $5 and Requirements & QMS at $10, both with 10% off yearly billing. A 14-day trial with all features needs no credit card, and there is no free plan. The pages name no AI feature. Real-time editing is capped at 5 people, and GitHub is the only integration named. Prices are as of November 2026.
Xebrio at a glance
| Maker | Xebcore Inc. (operator of the Xebrio product, per privacy policy), United States |
|---|---|
| Free plan | Free trial only |
| Entry price | $5 per user per month (Requirements) |
| API access | Yes |
| Category | Best AI Requirements Management Software in 2026, rank 8 of 10 |
| Website | xebrio.com |
Who Xebrio is best for
Startups replacing spreadsheets
At $5 per user per month with approval workflow and versioning, a small team gets a controlled requirement list without a large budget decision.
Small QA groups linking tests to specs
The $10 tier adds test cases, suites, sessions, plans and execution reports, so requirement-to-test coverage can be tracked in one product.
Teams that report automated results
The higher plan includes an API for reporting automated test results, which lets a CI job post outcomes against requirement-linked test cases.
Xebrio plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Requirements | $5 per user per month (10% off yearly) | Approval workflow, templates, versioning, traceability, dependencies, task and bug linking, custom requirement types, and export as CSV, JSON, Word and PDF. |
| Requirements & QMS | $10 per user per month (10% off yearly) | Everything in Requirements plus test cases, suites, sessions, plans, release management, execution reports, shared and private documents, and an API for automated test results. |
| Trial | Free for 14 days | All features with no credit card needed; the pricing page lists no permanent free plan. |
Checked November 2026.
What Xebrio does
- Approval workflow
- Tracks changes with timestamps and handles prioritized change requests, so approvers see who asked for what and when. Approvers can see who asked for a change and when, which helps when scope is disputed later.
- Dependency visualization
- Draws upstream and downstream dependencies between requirements, helping a reviewer see what a change touches before approving it. That view lets a reviewer judge a change before approving it, instead of discovering side effects in test.
- Test coverage traceability
- Ties requirements to test cases and tracks test coverage on the Requirements & QMS plan, closing the gap between specs and verification. This closes the gap between written specifications and the tests that verify them.
- Tasks and milestones
- A milestone tracker links tasks to requirements, so delivery progress and specification status can be read in the same place. Delivery progress and specification status can be read in one place rather than two.
- Real-time collaboration
- Up to 5 users can edit at once, which suits small teams and constrains larger review sessions. That suits a small team and may constrain a large review session or workshop.
How Xebrio handles your data
The privacy policy allows aggregated and anonymized data to be used for evaluating and improving services and never mentions AI training, so the vendor's policy on model training was not clearly stated. Account data is kept while the account is active and for a reasonable period afterward, and deletion of particular personal data happens within 30 days on instruction. No hosting region is stated; data may be stored in the company's facilities and by third parties in the United States and other countries. The homepage heading claims GDPR and SOC-1 compliance, with no certificate or auditor named.
Where Xebrio falls short in practice
- No free plan. Only the 14-day trial is free, so a team that wants to run a long pilot at no cost has no standing tier to use.
- Editing cap. Real-time collaboration allows 5 simultaneous editors, which can block large workshop-style review sessions. Real-time collaboration allows 5 simultaneous editors, which can block larger workshop-style review sessions when the whole team wants to edit together.
- One named integration. GitHub is the only integration named, and Jira and Azure DevOps are not, so teams on those trackers may face manual syncing. Teams on those trackers may face manual syncing between the tools.
- Test features sit higher up. Test cases, suites and plans are in the $10 plan, which doubles the per-user cost for teams that want coverage reporting. Teams that want coverage reporting pay twice the per-user cost of the entry plan.
Works with
Alternatives to Xebrio
Xebrio: common questions
How much does Xebrio cost per user?
As of November 2026, Requirements costs $5 per user per month and Requirements & QMS costs $10, each with 10% off on a yearly subscription. No free plan is listed. A 14-day trial with all features is available without a credit card, according to the pricing page.
Does Xebrio have AI features?
None are named on the pages checked. The product competes on approval workflow, traceability and test management instead. If AI wording checks or drafting matter to you, tools such as ReqView or Visure describe such features, and you should confirm with Xebrio whether anything is planned.
What does the higher Xebrio plan add?
Requirements & QMS adds requirement-to-test-case traceability, test cases, test suites, test sessions, test plans, release management, test execution reports, an API for reporting automated test results, and shared and private documents on top of the Requirements features. Prices above are as listed on the pricing page.
Can Xebrio export my requirements?
Yes. The Requirements plan lists export as CSV, JSON, Word and PDF, which gives a practical route out of the tool or into other documents. Whether exports preserve links and history was not described on the pages read, so test an export during the trial.
Who runs Xebrio and where is it based?
The privacy policy names Xebcore Inc. as operator of the Xebrio product, and the footer and policy show a San Jose, California address. Data may be stored in the company's facilities and by third parties in the United States and other countries.