Tool profile
Xoralia: cost, fit and limits
Xoralia is a policy compliance application made by Content Formula Limited that runs inside Microsoft 365 and SharePoint Online. It handles policy and SOP drafting, distribution to staff, attestation and audit reporting, with a few AI functions such as a quiz builder and Copilot readiness for organizations that use Microsoft Copilot.
What to know first
Xoralia works as an annual licence rather than a menu of modules. One price band, set by the number of people who read, attest, draft or approve, covers unlimited policies, SOPs and controlled documents. The unusual part is the price page itself, which lists what costs extra: Azure consumption for AI search and a Copilot license for drafting help. Contract choice matters more than features, since the 3-year term is the one most buyers take.
Xoralia at a glance
| Maker | Content Formula Limited, United Kingdom |
|---|---|
| Free plan | Free trial only |
| Entry price | Quote only |
| API access | No |
| Category | Best AI Policy Management Software in 2026, rank 1 of 10 |
| Website | xoralia.com |
Who Xoralia is best for
Microsoft 365 shops
Xoralia keeps documents in the customer's own tenant and delivers them through Teams and Outlook, so staff do not learn a separate portal to read and acknowledge policies.
Charities and volunteer groups
The pricing page counts contractors and volunteers with a Microsoft 365 account as users, and says not-for-profit discounts are available on request, which helps organizations with many occasional readers.
Teams moving from another platform
The Guided onboarding package puts consultants beside your team in live sessions until go-live, aimed at buyers who are leaving another tool or are new to SharePoint.
Organizations preparing for Copilot
The product page describes a Copilot readiness use case so Copilot answers rely on approved, in-date documents instead of stale files lying around a tenant.
Xoralia plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Annual licence by user band | Quote only | Price depends on how many people read, attest, draft or approve, from under 50 to enterprise scale. Includes the full platform, unlimited documents, support and updates. |
| 3-year agreement | Quote only, price locked | Paid in three annual payments with the price fixed for the term. Onboarding is charged in year one only, and the page calls this the most common choice. |
| 12-month or upfront payment | Quote only | Shorter commitment or one-off payment. A 90-day cooling-off period applies to 12 and 36-month agreements, leaving only onboarding and three months of licence payable on exit. |
| Onboarding: Launch, Guided, Intelligent | One-time, year one | Launch is self-led with expert calls. Guided adds consultants in live sessions. Intelligent adds AI search setup, regulation-based structure and Copilot guidance. |
Checked November 2026.
What Xoralia does
- Lifecycle automation and library
- Documents move through drafting, review, publication and retirement in a central library, with audience targeting by role through Entra ID so each person sees only the policies assigned to them.
- Attestation with audit trail
- Staff acknowledge policies natively in Teams or Outlook, and the platform produces audit-ready reports showing who confirmed which version, which is the record an auditor usually asks for.
- AI Quiz Builder
- An AI quiz builder sits inside attestation and is included in the licence at no extra charge, so a manager can add comprehension checks without writing questions by hand.
- AI search on Azure
- AI search runs on Azure in the customer's environment, and the pricing page says it carries an ongoing Azure consumption cost that is separate from the Xoralia licence.
- Public policy publishing
- Policies can be published to a public website, and external visitors who only read them do not need a licence or count toward the user band.
How Xoralia handles your data
Xoralia states that data stays in the customer's Microsoft 365 tenant, so file location follows the tenant's own region. The company's privacy policy names Content Formula Limited as the controller, with a London address, and lists HubSpot, Microsoft and Vercel among service providers. It says information may be stored mainly in the UK and the US and that where AI tools are used, personal data is handled under the same controller duties. Enquiry and customer records are kept for six years. Whether customer documents train any AI model was not checked for this page.
Where Xoralia falls short in practice
- Needs a Microsoft 365 tenant. The product is built on SharePoint, Teams and Outlook, so an organization on Google Workspace or without SharePoint Online has nothing to install it on, and no standalone version was described.
- AI adds separate costs. AI search bills through Azure consumption and Copilot drafting needs a Copilot license for each user, so the licence quote does not show the total once those features are switched on.
- User definition widens the band. Anyone with access to read, attest, draft, approve or manage documents counts, including contractors, so a company with many casual readers may land in a higher band than headcount suggests.
Works with
Alternatives to Xoralia
Xoralia: common questions
Does Xoralia publish a price per user?
No. The pricing page says cost depends on user count, from under 50 to enterprise scale, and a 30-minute demo confirms the price for your band. Quotes can be issued in seven currencies, and a private offer is possible through Microsoft Marketplace.
How long is the free trial?
The pricing page lists a two-week free trial for hands-on access, set up in your own tenant according to the product page. A 30-minute demo is also offered, with a reply promised within one working day. Ask for the quote in your own currency before comparing bands.
What happens if we cancel early?
On 12 and 36-month agreements the page describes a 90-day cooling-off period. If you leave inside it, you pay only for onboarding and three months of licence. After that, the agreement term applies. Ask whether onboarding fees are refundable in that window, because the page states only the three months of licence.
Is the AI quiz builder an extra purchase?
No. The pricing page says AI Quiz Builder is included in the licence at no extra cost. The items that cost extra are AI search, through Azure consumption, and Copilot drafting, which needs a Copilot license per user. Ask for the expected Azure and Copilot figures in writing before signing.
Can people outside the company read our policies?
Yes. The pricing page says policies published to a public website need no licence to read, and external visitors are not counted as users. Staff who attest or draft do count, as do contractors with accounts. Ask how Entra ID guests are counted if outside partners need access.