Tool profile
Board Intelligence: cost, fit and limits
Board Intelligence is a board portal and board reporting software package made by Board Intelligence Ltd in the United Kingdom, combining paper distribution, agendas, annotations and e-signatures with AI tools for writing minutes and reports and preparing for meetings.
What to know first
Board Intelligence sells a tailored subscription rather than a price list, so a quote after a demo request is the only way to learn the cost. The board portal covers real-time collaboration on papers, private or shared annotations, offline search and electronic approvals. Separate AI products draft minutes and reports and prepare directors for meetings. The page also mentions migration help for switchers.
Board Intelligence at a glance
| Maker | Board Intelligence Ltd, United Kingdom |
|---|---|
| Free plan | No |
| Entry price | Quote only |
| API access | No |
| Category | Best AI Board Management Software in 2026, rank 11 of 11 |
| Website | boardintelligence.com |
Who Board Intelligence is best for
Company secretaries who write the minutes
Minute writing AI is a named product, so a secretary who spends days turning notes into a record can test whether drafts arrive closer to final form.
Finance teams that compile board reports
Report Writer drafts reports from notes or data, and the Briefing Tool lets a governance team issue paper briefs and manage submissions from authors across the business.
UK organizations with data residency questions
The board portal page describes UK-hosted servers and the vendor holds ISO 27001, which gives a UK board a concrete starting point for its security review.
Board Intelligence plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Custom quote | Custom quote | Tailored subscription for the board portal, quoted per organization after a demo request. The page mentions a migration plan, a dedicated account manager and custom pricing for customers switching from another provider. |
Checked November 2026.
What Board Intelligence does
- Real-time collaboration
- Directors view, comment on and work on board papers from any device, so a pack can be marked up before the meeting instead of being circulated as separate files.
- Annotations
- Notes can stay private or be shared with others in the same pack, which lets a director keep personal questions apart from comments meant for the chair.
- Offline search
- Users can search inside their packs without a connection, which matters for directors who read papers on flights, trains or in places where mobile coverage is weak.
- e-Signatures
- Documents are approved electronically inside the portal, with no third-party signing integration needed, so a resolution can be signed in the same place where it was read.
- Drag-and-drop agendas
- Moving an item updates timings and page numbers automatically, so a secretary reordering a late agenda does not have to renumber the pack by hand.
- AI minutes, reports and meeting preparation
- The vendor names Minute writing AI, Report Writer, a meeting preparation product called IQ and an entity management product called IQ Entities, each sold as part of its Board AI offer.
How Board Intelligence handles your data
The privacy notice says data is kept only as long as reasonably necessary for its purpose, plus legal, regulatory, tax and accounting needs, with no fixed periods. Services are provided and supported from the UK, and some data may be stored outside the UK or EEA, including in the USA. The board portal page describes UK-hosted servers. ISO 27001 and ISO 9001 appear on that page, and Cyber Essentials Plus in the notice. Whether customer board data trains AI models is not stated, and SOC 2 is not mentioned.
Where Board Intelligence falls short in practice
- No published price. The portal is quoted per organization after a demo request, and third-party listings disagree on a starting figure, so a buyer cannot budget or compare against other portals without a sales call.
- Storage outside the UK or EEA is possible. The privacy notice says some data may be stored outside the UK or EEA, including the USA, which sits beside the UK-hosted servers on the portal page. A board with strict residency rules should ask which applies.
- AI explainer not on the pages read. The notice says an AI explainer document is sent before the optional AI in the report writing tool is enabled. That document was not on the pages read, so training and retention terms for AI remain open.
Works with
Alternatives to Board Intelligence
Board Intelligence: common questions
How much does Board Intelligence cost?
Board Intelligence publishes no price. The board portal page says most solutions use a subscription model and sends buyers to request a quote, and the third-party listings checked do not agree on a starting figure. Ask for a quote that separates the portal from the AI products, and ask what migration help from another provider costs.
Which AI features does Board Intelligence name?
The site names Minute writing AI, Report Writer for drafting reports from notes or data, IQ for meeting preparation and IQ Entities for entity management, plus a Board AI section. It does not describe model providers on the pages read, so ask which models run each product and where they run.
Where is Board Intelligence data hosted?
The board portal page describes UK-hosted servers, and the privacy notice says services are provided and supported from the UK. The same notice says some data may be stored outside the UK or EEA, including the USA. Ask in writing which categories of board data leave the UK, if any.
Does Board Intelligence hold security certifications?
The board portal page names ISO 27001 and ISO 9001, and the privacy notice names Cyber Essentials Plus. SOC 2 is not mentioned on the pages read. Ask for the current certificates and their scope, since a certificate for the company does not always cover every AI product it sells.
Can directors use Board Intelligence without a connection?
The portal page says users can search within their packs offline. It does not say how much of a pack syncs to a device or how annotations merge after reconnection, so test a full meeting pack on a tablet with the network off before you sign a contract.