Tool profile
BoardPro: cost, fit and limits
BoardPro is a board management platform made by BoardPro Limited, a New Zealand company, that gives boards an agenda builder, board packs, minutes, action tracking and a decision register. Its upper tiers add voting, e-signatures and BoardPro AI. It is aimed at small and mid-size company boards, nonprofits, associations and schools.
What to know first
BoardPro prices by board, not by user, which sets it apart from most portals. Three plans print monthly and annual fees, every plan includes unlimited users and document storage, and AI arrives with the middle tier. The security page is specific on hosting but cites Azure's certifications instead of claiming its own. The page opened for AI says almost nothing about data handling, so that question goes to the vendor.
BoardPro at a glance
| Maker | BoardPro Limited, New Zealand |
|---|---|
| Free plan | Free trial only |
| Entry price | $165 per board per month for Essentials |
| API access | No |
| Category | Best AI Board Management Software in 2026, rank 1 of 11 |
| Website | boardpro.com |
Who BoardPro is best for
Nonprofit and school boards
The pricing page says nonprofit and school customers may receive up to 40 percent off, and that the nonprofit discount requires annual billing.
Boards with many observers or committee members
Unlimited users apply on all plans, so adding a director or an adviser does not change the invoice, though sub-committees are billed separately at $82.50 a month.
Secretaries who want a first AI minute taker
Premium lists BoardPro AI with an AI Assistant and AI Minutes, which gives a small board a drafting aid without buying an enterprise suite.
Organizations that keep a governance repository
Essentials includes a governance repository, interest register, decision register and annual work plan, which cover records auditors often ask for.
BoardPro plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Essentials | $165 per month or $1,650 per year, per board | Unlimited users and storage, agenda builder, board packs, minutes, actions, decision register, interest register, multi-factor authentication and annual work plan. |
| Premium | $275 per month or $2,750 per year, per board | Essentials plus board pack annotations, voting, minutes signing, e-signatures, between-meeting reports, flying minutes, a 2-hour priority support target and BoardPro AI. |
| Ultimate | $440 per month or $4,400 per year, per board | Premium plus two tailored training sessions a year, a dedicated customer success manager, two data recovery events a year and 1-hour priority support. |
| Sub-committee | $82.50 per month or $825 per year | A separately billed board for each sub-committee, in addition to the main board plan. Each sub-committee therefore costs extra. |
Checked November 2026.
What BoardPro does
- Agenda and board packs
- The agenda builder feeds board packs, and Premium adds annotations on the pack, so directors can mark up papers in the portal instead of printing and scanning them.
- Voting and signatures
- Voting, minutes signing and electronic signatures start at Premium, and flying minutes allow decisions between meetings, which helps boards that meet only a few times a year.
- Decision and interest registers
- Essentials includes a decision register and an interest register, giving a secretary a dated list of what was decided and which directors declared conflicts. Both are included from the entry plan.
- BoardPro AI
- The pricing page names an AI Assistant and AI Minutes for Premium and Ultimate. The pages read do not describe what the assistant can search or how minutes are drafted.
- Support routes
- Live chat is stated to be available around the clock, with 80 percent of questions answered within two minutes in business hours, and priority support is a paid upgrade.
How BoardPro handles your data
BoardPro's security page states that data is hosted in Australia on Microsoft Azure, with New South Wales as the primary site and Victoria as backup, encrypted in transit with TLS and at rest, with multi-factor authentication and login throttling. It cites Azure's SOC 1, 2 and 3 and ISO 27001 controls but does not say BoardPro holds those certifications. The privacy policy says BoardPro Limited is incorporated in New Zealand, acts as processor for user data and refers to separate AI terms; it does not say whether data trains AI models.
Where BoardPro falls short in practice
- Hosting is in Australia. Both the primary and backup sites are in Australia, so a European board with strict data residency rules would need to assess transfers or look elsewhere.
- AI terms sit on a separate page. The privacy policy points to AI terms and mentions disclosure to AI providers, but the content was not in the pages read, so training and processing details remain unverified.
- Own certifications not stated. The security page relies on Azure's attestations, which are not the same as an audit of BoardPro itself. Ask for any SOC 2 or ISO report that covers the application.
Works with
Alternatives to BoardPro
BoardPro: common questions
Is BoardPro priced per user?
No. The pricing page prices per board: Essentials at $165 a month, Premium at $275 and Ultimate at $440, with annual billing saving 17 percent. Users and storage are unlimited on all plans, and sub-committees are billed separately at $82.50 a month or $825 a year.
Which BoardPro plan includes AI?
BoardPro AI appears in Premium and Ultimate. The pricing page names an AI Assistant and AI Minutes and says more features are included, without listing them. Essentials has no AI. Ask for a trial on Premium and test minute drafting on a recording of your own meeting.
Does BoardPro offer a free trial?
Yes. The pricing page offers a free 30-day trial with no credit card required. It does not say which plan the trial uses, so check whether Premium features such as voting and AI can be tested before the trial ends.
Where does BoardPro store board papers?
The security page states Microsoft Azure in Australia, with New South Wales as the primary site and Victoria as the backup, with real-time replication over encrypted links. No European or North American region is mentioned on the page. The page lists no other region.
Do nonprofits get a discount at BoardPro?
The pricing page says nonprofit and school customers may get up to 40 percent off and that the nonprofit discount requires annual billing. Eligibility rules were not listed, so ask what proof of status is required and whether the discount continues after the first year.