Tool profile
Boardable: cost, fit and limits
Boardable is a board management platform made by Board Management Software, Inc., an Indiana company, that handles meetings, documents, voting, surveys and groups for nonprofit and small-organization boards. Higher tiers add AI meeting minutes and transcripts. It is aimed at boards that want per-user pricing and a choice of data center region.
What to know first
Boardable prices per user per month with three tiers, and the pricing page prints file, guest and group limits for each. The security page is the most concrete part: SOC 2 Type II, annual penetration testing and a region chosen at signup. The AI features are described only in general terms, and the matrix for which tier gets which AI tool is hard to read, so confirm it with sales.
Boardable at a glance
| Maker | Board Management Software, Inc., United States |
|---|---|
| Free plan | Free trial only |
| Entry price | $20.99 per user per month for Essentials, billed annually |
| API access | No |
| Category | Best AI Board Management Software in 2026, rank 2 of 11 |
| Website | boardable.com |
Who Boardable is best for
Nonprofit boards with a modest user count
Essentials starts at $20.99 per user per month billed annually, and volume pricing is mentioned, so a board of ten pays a predictable amount.
Organizations with data residency rules
Buyers choose US, Canada or EU data centers at signup, and the vendor says it does not migrate organizations between regions afterward.
Boards that run several committees
Professional allows 25 groups and Professional+ unlimited, while Essentials caps groups at 10, which suits organizations that mirror their committee structure.
Security-conscious secretaries
Admins can enforce two-factor authentication, restrict document downloads and print, and review an audit log of platform activity. These controls are managed by admins.
Boardable plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Essentials | From $20.99 per user per month, billed at $251.88 per year | 1,000 files, 5 guests per meeting and 10 groups, with the core board meeting tools. |
| Professional | From $29.99 per user per month, billed at $359.88 per year | Unlimited file storage, 10 guests per meeting and 25 groups; marked most popular, with surveys capped at 4 sends and 400 responses a month. |
| Professional+ | From $35.99 per user per month, billed at $431.88 per year | Unlimited files, guests and groups, unlimited surveys, and AI meeting minutes and transcripts according to the FAQ. |
| Free trial | 14 days, no credit card | Trial access with Professional features, offered before a paid subscription starts. Offered so a board can test the product before paying anything at all. |
Checked November 2026.
What Boardable does
- Region choice at signup
- US, Canada and EU data centers on AWS can be chosen when the account is created. The choice is fixed, so a board must settle its residency need before migrating papers.
- Access controls
- Single sign-on options include Google, Microsoft, LinkedIn and passwordless email, plus enterprise SSO, and admins can enforce two-factor authentication for all users. Passwordless email login is also available.
- Document controls
- Per-document restrictions on download and print and an audit log of all platform activity help a secretary show who opened what, which matters after a director leaves.
- Surveys and groups
- Surveys are limited on Professional and unlimited on Professional+, and groups scale from 10 to unlimited, so evaluation surveys can be sent to the board or a committee.
- AI assistance
- Boardable AI is described as easy-to-use AI-powered assistance, with AI meeting minutes and transcripts in the top tier. The feature matrix is unclear, so confirm exactly which tool sits where.
How Boardable handles your data
Boardable's security page lists SOC 2 Type II, WCAG 2.1 AA and HIPAA badges, annual independent penetration testing, TLS 1.2 or higher in transit and AES-256 at rest with AWS-managed keys. Hosting is on AWS in a US, Canada or EU region chosen at signup. The privacy policy names Board Management Software, Inc. in Fishers, Indiana and says AI features customers enable process data on the customer's behalf. Neither page states whether customer content trains AI models.
Where Boardable falls short in practice
- Per-user pricing grows with the board. Each added director raises the bill, so a board with many observers or committee members may pay more than under a per-board price. Check the total for your whole roster.
- Region cannot be changed. The vendor does not migrate organizations between hosting locations, so a wrong choice at signup means starting again in a new account. Choose the region carefully first.
- AI handling is not described. The security page does not say how AI-generated minutes handle data, where processing happens or whether content trains models. Check the Trust Center before enabling it.
Works with
Alternatives to Boardable
Boardable: common questions
How much does Boardable cost per user?
The pricing page lists Essentials from $20.99, Professional from $29.99 and Professional+ from $35.99 per user per month, billed annually and quoted as first-year pricing. Volume pricing is mentioned. Ask what the renewal rate is, since the page labels these figures as first-year.
Does Boardable have AI meeting minutes?
The FAQ says Professional+ adds AI meeting minutes and transcripts. The feature matrix is hard to parse, so AI tools may appear on other tiers as well. Confirm with the vendor, and ask how minute accuracy is measured. Also ask about retention of transcripts.
Can I choose where Boardable stores data?
Yes. Customers choose US, Canada or EU data centers on AWS at signup, and the region cannot be changed later because Boardable does not migrate organizations between locations. A board with residency rules should decide this before uploading papers. Also ask about backup locations.
What security does Boardable list?
The security page lists SOC 2 Type II, WCAG 2.1 AA and HIPAA badges, annual third-party penetration testing, TLS 1.2 or higher, AES-256 at rest, enforced two-factor authentication and role-based permissions with per-document download and print restrictions. Request the Trust Center documents for details.
How do I cancel Boardable?
The pricing page says mid-year upgrades are prorated and that downgrades or cancellations take effect at renewal with 30 days' notice. A 14-day trial with Professional features needs no credit card. Ask how and when data can be exported at the end.