Tool profile
Celoxis: cost, fit and limits
Celoxis is a project and portfolio management platform made by Celoxis Technologies that combines scheduling, resource capacity, budgets, risk tracking and an AI assistant called LEX. It is sold per user in five tiers and can run in the vendor's cloud or on a customer's own servers. It targets PMOs and project-driven companies.
What to know first
Celoxis charges by user type, so the bill depends on how many people plan work and how many only report time or read dashboards. Full-access seats start at $10 and reach $45, while team-member and timesheet seats cost less, and viewers are free. Capacity planning begins at Essentials, intake and costing at Professional, and billing and a client portal at Business. The add-ons for Jira, Azure DevOps and QuickBooks are where lower-tier budgets grow.
Celoxis at a glance
| Maker | Celoxis Technologies Pvt. Ltd., India |
|---|---|
| Free plan | Free trial only |
| Entry price | $10 per user per month |
| API access | Yes |
| Category | Best AI Project Portfolio Management Software in 2026, rank 1 of 10 |
| Website | celoxis.com |
Who Celoxis is best for
PMOs with many viewers
Client and read-only users do not need a paid seat, and every plan includes some free read-only users, so executives and stakeholders can see dashboards without adding to the license count.
Firms that want to self-host
Celoxis lists on-premise deployment for Enterprise under a perpetual license, which suits organizations whose policy keeps project and finance data on servers they control.
Teams that bill clients from project data
The Business tier adds project billing and a client portal, so delivery managers can invoice from the same plan and costs they already track.
Small PMOs testing before they buy
A 14-day trial needs no credit card and opens on a sample portfolio with the Business feature set, which lets a team see every tier before choosing one.
Celoxis plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Core | $10 per user per month, billed annually | Gantt charts, scheduling, templates, baselines, dashboards and portfolio visibility, with two read-only users included at no extra cost. |
| Essentials | $25 per user per month, billed annually | Adds resource workload and capacity planning, timesheets and work calendars. Team-member seats cost $18, timesheet seats $12, and five read-only users are included. |
| Professional | $35 per user per month, billed annually | Adds intake, risk and issue tracking, expenses and costing. Team-member seats cost $24 and ten read-only users are included. |
| Business | $45 per user per month, billed annually | Adds project billing, a client portal, advanced security and higher platform limits. Team-member seats cost $29 and fifteen read-only users are included. |
| Enterprise | Custom quote | Enterprise-scale portfolio management with higher limits, support and custom terms, plus on-premise deployment and the integration add-ons included. |
Checked November 2026.
What Celoxis does
- LEX assistant
- LEX answers plain-English questions from live project, resource and financial data, and offers risk and budget analysis, capacity insights and suggested actions. The site does not list which tier includes it, so confirm that in a trial.
- Three user types
- Full, team-member and timesheet users carry separate rates, and client or read-only users are free. A PMO with a few planners and many contributors pays far less than a flat per-seat price would suggest.
- Capacity and workload planning
- Resource workload planning and work calendars start at Essentials. Planners can see over-allocated people across projects, which is the core job of a portfolio tool, though scenario ranking was not described on the pages we read.
- Two-way sync with Jira and Azure DevOps
- The site says Jira and Azure DevOps sync in both directions, which lets delivery teams keep working in their tracker. On lower tiers these connectors are paid add-ons, as are QuickBooks and Zapier.
- Cloud or on-premise
- Customers can use the managed Celoxis Cloud or install on their own or private-cloud servers under a perpetual license. The login page offers a US or a Europe data center for the cloud service.
How Celoxis handles your data
Celoxis's privacy policy says personal information is stored in a database in India and the USA, and that data may be processed outside the EU and UK, including in India and the United States. The login page offers a US default and an EU data center. The site claims SOC 2 Type II and ISO 27001 and lists SSO and SAML. The policy refers to an AI Addendum for how AI is applied, which was not opened for this page, so the vendor's policy on training was not checked for this. Data is kept while you remain a customer.
Where Celoxis falls short in practice
- Integration add-ons raise the real price. Jira, Azure DevOps, QuickBooks and Zapier cost extra below Enterprise. A team that lives in Jira should price the Professional tier plus the add-on, not the headline $35 alone.
- Five full users minimum. Every account needs at least five full-access users, so a solo consultant or a two-person PMO pays for seats it will not use, unless the work moves to team-member or timesheet licenses.
- Short commitment, no refunds. The hosted service has a one-month minimum commitment and unused time is not refunded. That helps testing, but a mid-month cancellation still pays the full month.
Works with
Alternatives to Celoxis
Celoxis: common questions
What do read-only users cost in Celoxis?
Client and read-only users do not need a paid seat. Each tier also bundles a number of read-only users, from two on Core to fifteen on Business, according to the pricing page as of November 2026. Stakeholders who only view dashboards therefore do not change the license count.
Can Celoxis run on our own servers?
Yes. The site lists on-premise hosting on your own or private-cloud servers under a perpetual license, and the pricing page ties on-premise deployment to Enterprise. Maintenance, upgrades and pricing for that route are not described there, so ask for a written quote before assuming it matches the cloud cost.
Does the Celoxis trial include every feature?
The 14-day trial needs no credit card and opens on a sample portfolio with the Business feature set. Because Business is the top self-serve tier, a team should note which features it actually uses and map them to a cheaper tier before buying.
Which Celoxis tier adds resource planning?
Essentials at $25 per user a month, billed annually, adds resource workload and capacity planning, timesheets and work calendars. Core at $10 has scheduling, baselines and portfolio visibility but not capacity planning, so a PMO that leveling staff across projects should start at Essentials.
Where does Celoxis store customer data?
The privacy policy states personal information is stored in India and the USA, and the login menu offers a US data center or an EU one. The policy also says data may be processed outside the EU and UK. Confirm the data center for your account in the contract.