Tool profile
Wrike: cost, fit and limits
Wrike is a work management platform made by Wrike, Inc. that provides project plans, Gantt charts, dashboards and AI actions for marketing, IT and operations teams. Resource planning, budgeting and advanced reporting sit in its Pinnacle plan, which is the tier closest to portfolio management. It is sold in five plans from free to quote-only.
What to know first
Wrike's pricing page ties AI to tiers: AI Essentials in Team, a starter pack of AI Elite actions in Business, three times as many in Pinnacle and ten times in Apex. Portfolio-like features are not named as such, but Pinnacle adds resource and capacity planning, budgeting and BI. A buyer should read the table closely, since the plans that carry the portfolio tools are quote-only.
Wrike at a glance
| Maker | Wrike, Inc., United States |
|---|---|
| Free plan | Yes |
| Entry price | $10 per user per month (Team, billed annually) |
| API access | Yes |
| Category | Best AI Project Portfolio Management Software in 2026, rank 6 of 10 |
| Website | wrike.com |
Who Wrike is best for
Marketing and creative operations
Wrike's AI Essentials include content and editing help and comment summaries from the Team plan, which suits groups that produce and review a stream of assets.
Teams that want AI use capped, not billed
Wrike says it does not invoice automatically when a plan exceeds its AI action allowance, and opens a conversation about usage instead, which avoids a surprise bill.
Companies that want key control
The privacy policy mentions Wrike Lock, which lets customers manage their own encryption keys, a point that matters for regulated groups moving portfolio data into the cloud.
Small groups starting free
The Free plan covers project and task management with board and table views, so a team can start unpaid and upgrade to Team for Gantt charts and AI.
Wrike plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | $0 per user per month | Web, desktop and mobile apps, project and task management, board and table views, and no AI features. |
| Team | $10 per user per month, billed annually | Sized for two to 15 users. Adds AI Essentials, a shareable dashboard and interactive Gantt charts to the Free feature set. |
| Business | $25 per user per month, billed annually | Five to 200 users. Adds a starter pack of AI Elite actions, space templates and standard integrations. |
| Pinnacle | Contact sales | Adds three times the AI Elite actions, advanced resource and capacity planning, budgeting and advanced reporting and BI. |
| Apex | Contact sales | Adds ten times the AI Elite actions of Business, unlimited whiteboards, Wrike Integrate and Wrike Sync on top of Pinnacle. |
Checked October 2026.
What Wrike does
- AI Essentials
- Team includes AI content and editing, comment summaries and rule generation from natural language. These are writing and admin aids, not portfolio forecasts, so a PMO should not expect scenario analysis from them.
- AI Elite actions and agents
- Business and above get a pooled allowance of actions for working with AI agents. Copilot and agents need no extra purchase, and extra actions are a custom-priced add-on.
- Resource and budget tools
- Pinnacle adds advanced resource and capacity planning and budgeting, with reporting and BI. These are the closest equivalents to a portfolio view, and they are not shown with a price.
- Integrate and Sync
- Apex adds Wrike Integrate and Wrike Sync. The pricing page does not explain each, but they point to enterprise workflows that connect to other systems.
- Trial behavior
- The 14-day trial needs no card. When it expires the account is blocked but the data stays intact, and a team can downgrade to Free or ask for an extension.
How Wrike handles your data
Wrike's privacy policy says third-party providers of transcription, storage, analytics or AI services may not train their own general-purpose models on the data unless Wrike expressly authorizes it. It says AI output may contain errors and may be reviewed by Wrike staff, and that AI-processed recordings, transcripts and summaries from business communications are kept up to 12 months. Eligible customers can store workspaces in an EU data center. The policy lists ISO 27001, SOC 2 Type II, ISO 27018 and CSA STAR Level 2. Customer data retention follows the terms and the data processing addendum, which were not opened.
Where Wrike falls short in practice
- The portfolio tools are hidden behind a quote. Pinnacle holds resource planning, budgeting and BI, and Apex adds more. With no printed price, a PMO cannot budget a portfolio rollout from the pricing page alone.
- No portfolio feature is named. The pricing page does not use the word portfolio. Buyers should ask whether cross-project roll-ups, ranking and scenarios are part of Pinnacle or need other products.
- AI limits are pooled. AI Elite actions are counted on the plan, not per person. A busy team may exhaust the allowance, and the next step is a conversation about a bigger package or a custom add-on.
Works with
Alternatives to Wrike
Wrike: common questions
Does Wrike charge extra when AI actions run out?
Wrike's pricing FAQ says it does not invoice automatically if a plan exceeds its AI action limit. It opens a conversation about usage and a better package instead, and extra AI Elite actions are a custom-priced add-on. Ask for the overage terms in writing before a team relies on AI daily.
Which Wrike plan has resource planning?
Pinnacle adds advanced resource and capacity planning, budgeting and advanced reporting and BI, according to the pricing page as of November 2026. Business, at $25 per user a month, does not list them. Pinnacle is sold by quote, so request a price for your user count.
What happens when a Wrike trial ends?
The account is blocked but the data stays intact. The team can downgrade to the Free plan or talk to a Wrike representative about extending the trial. The page gives both 14 days and two weeks for the trial length, and neither requires a credit card.
Does Wrike offer EU data storage?
Wrike's privacy policy says eligible customers can arrange to store their workspaces in a European Union data center. The policy does not say which plans are eligible, so ask whether yours is. It also mentions Wrike Lock for customer-managed encryption keys.
Can Wrike staff see AI output?
The privacy policy says AI-generated outputs may contain errors and may be reviewed by Wrike personnel. It also says Wrike does not make solely automated decisions with legal or similarly significant effects without human review. Teams should check what review applies to portfolio data in the data processing addendum.