Tool profile
ChurchTools: cost, fit and limits
ChurchTools is a church management platform made by ChurchTools Innovations GmbH that combines people records, calendars, rosters, check-in, chats, a wiki and a church app, hosted in Germany and priced by the number of people in the database.
What to know first
ChurchTools offers five plan sizes from XS for 100 people to XL for 2,500, priced in euros and in dollars. Prices are billed monthly with no minimum term, and a 30-day trial gives full access. Every plan includes the church app, an open API, a writing assistant and 5 GB of storage. Finances, extra storage, extra campuses and LDAP are separate add-ons, and the euro and dollar prices are not simple conversions.
ChurchTools at a glance
| Maker | ChurchTools Innovations GmbH, Germany |
|---|---|
| Free plan | Free trial only |
| Entry price | 34 EUR per month (XS, 100 people) |
| API access | Yes |
| Category | Best AI Church Management Software in 2026, rank 3 of 12 |
| Website | church.tools/en/ |
Who ChurchTools is best for
German-speaking and European congregations
The pricing page states hosting in Germany with GDPR compliance, and bills in euros with a PDF invoice each month, which matches European church administration.
Churches with technical volunteers
The open API and sync connections are on every plan, so a volunteer can connect the member database to a website or another ChurchTools instance.
Congregations that want a wiki and chat inside the system
Wiki sites, chats, calendars and check-ins are unlimited on every plan, which reduces the need for separate tools for internal communication.
ChurchTools plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| XS | 34 EUR per month (USD 39) | 100 people, 10 resources, 20 rosters and 1 sync connection; the Finance add-on is available for 19 EUR extra. |
| S | 54 EUR per month (USD 59) | 200 people, 15 resources, 30 rosters and 1 sync connection, with the same unlimited modules, church app and open API as every other plan. |
| M | 89 EUR per month (USD 99) | 500 people, 2 campuses, 25 resources, 50 rosters and 2 sync connections, plus every unlimited module and the church app. |
| L | 139 EUR per month (USD 159) | 1,000 people, 3 campuses, 50 resources, 100 rosters and 3 sync connections, plus every unlimited module and the church app. |
| XL | 229 EUR per month (USD 249) | 2,500 people, 5 campuses, 100 resources, 200 rosters and 5 sync connections, plus every unlimited module and the church app. |
Checked November 2026.
What ChurchTools does
- Unlimited modules on every plan
- Groups, calendars, events, wiki sites, chats, check-ins and reports are not capped by plan, so the tiers differ mainly by people, resources, rosters and campuses.
- Church app included
- A church app comes with every plan, whereas several rivals in this category sell a branded app as a separate monthly add-on or a one-time build service.
- Writing assistant
- The pricing page lists an intelligent writing assistant in every plan and gives no more detail about what it drafts or which model runs it.
- Open API and sync
- The open API is included, and sync connections link one ChurchTools instance with another, with 1 to 5 connections depending on plan size and more as a paid add-on.
- Finances module
- Accounting, donations and budgets are an add-on at 19 to 39 EUR a month, and the pricing page says it is available in euros only.
How ChurchTools handles your data
The data protection page identifies ChurchTools Innovations GmbH as the operator, and the pricing page states hosting in Germany with GDPR compliance and 5 GB of storage. Personal data is deleted once its purpose no longer applies, unless statutory retention periods or overriding interests require keeping it. The vendor pages do not say whether customer data is used to train AI models, and no certification such as ISO 27001 is named on the pages we read.
Where ChurchTools falls short in practice
- Services are billed hourly. Setup, sync setup, training and migration cost 99 EUR per hour (USD 119), so a church with a messy spreadsheet should budget for hours on top of the plan price.
- Add-ons raise the monthly bill. Extra storage is 10 EUR for 15 GB, unlimited campuses and unlimited sync connections are 49 EUR each, and LDAP is 9 EUR or 14 USD, all on top of the plan.
- Finance module only in euros. The Finances module is offered in euros only, which matters to a church billing in dollars, even though the plan prices are also given in USD.
Works with
Alternatives to ChurchTools
ChurchTools: common questions
Where does ChurchTools host customer data?
The pricing page states hosting in Germany with GDPR compliance and 5 GB of storage included. The data protection page names ChurchTools Innovations GmbH as the operator. It does not name a data center provider or a certification, so ask for those details if your diocese or denomination requires them.
How much is ChurchTools per month?
The XS plan for 100 people is 34 euros per month, or 39 dollars. S is 54 euros, M is 89, L is 139 and XL is 229 euros for 2,500 people. Billing is monthly with no minimum term. The Finances module and other add-ons cost extra.
Is there a free trial for ChurchTools?
Yes, the pricing page offers a 30-day free trial with full access. It also says billing runs monthly on the 1st of each month with a PDF invoice and no minimum term, so a church can leave after the trial without a long contract.
What AI does ChurchTools include?
The pricing page lists an intelligent writing assistant on every plan. It gives no further detail, such as which tasks it handles, which model it uses or whether prompts are stored. Test it during the trial with a real newsletter before counting it as a deciding feature.
Does ChurchTools have an API?
Yes. The pricing page lists an open API and integrations on every plan, and the vendor offers an LDAP service as a paid add-on. The pages we read do not describe API rate limits or authentication, so check the API documentation before planning an integration.