Tool profile
Cobot: cost, fit and limits
Cobot is a coworking space management platform made by Upstream-Agile GmbH that handles member billing, room and resource booking, drop-ins and a white-label member app for independent coworking operators. It is aimed at independent spaces, mostly in Europe.
What to know first
Cobot charges the Coworking Platform per paying member, billed monthly or annually, and says annual payment includes a free twelfth month, but it prints no core amount. Add-ons are priced in euros: External Bookings at €19 a month, Premium Support at €109 and Radius Wi-Fi from €49. An open API with more than 100 integrations is included, as of November 2026.
Cobot at a glance
| Maker | Upstream-Agile GmbH, Germany |
|---|---|
| Free plan | No |
| Entry price | Quote only |
| API access | Yes |
| Category | Best AI Coworking Space Software in 2026, rank 4 of 12 |
| Website | cobot.me/en |
Who Cobot is best for
European independent spaces
A Berlin privacy policy, EU hosting and an open API suit operators who want European data handling and no extra fee for integrations.
Spaces with many drop-ins and guests
Drop-in users, visitors with external bookings, event attendees and guests are not counted as members, which keeps the billed headcount tied to paying people.
Operators with Wi-Fi to manage
The Radius Wi-Fi add-on from €49 a month, provided by IronWifi, lets a space tie network access to member status.
Cobot plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Coworking Platform | Custom, per paying member | Mobile app, white-label member portal, room and resource booking, automated billing, drop-ins, day passes, multi-location, open API with 100-plus integrations, unlimited free chat support. |
| Cobot External Bookings | €19 per month | Bookable meeting rooms and event spaces, visitor self-checkout, instant payments, automated invoicing and calendar sync. Free for 30 days. |
| Premium Support | €109 per month, flat | Four hours of personal video calls, prioritized chat, a dedicated account manager and custom onboarding sessions. |
| Multi-location and enterprise | Custom quote | Larger spaces are handled through the sales team rather than a published price. Pricing is set in the sales conversation and depends on size and the number of sites. |
Checked November 2026.
What Cobot does
- White-label portal and app
- Members get a branded web portal and mobile app, so the space presents its own name rather than the vendor's. Members see the space's name and logo in both places, which matters for operators building a local brand.
- Automated billing
- Recurring invoices and payments cover memberships, drop-ins and day passes, which removes manual invoicing for most spaces. Day passes and drop-ins are billed through the same system, with payments collected instantly where enabled.
- Open API
- The API and more than 100 integrations are included without a surcharge, which is unusual among vendors that gate API access by tier. Spaces can connect accounting, door systems and websites without upgrading to a higher plan tier.
- AI Connectors
- The pricing page lists AI Connectors under Features with no further description, so what they connect and which assistants they support is unconfirmed. Operators should treat it as a roadmap signal, not a purchase reason.
- Access control
- Access control integrations are supported, and the Radius Wi-Fi add-on from IronWifi controls network access. That lets door hardware or card readers follow membership status instead of manual key handover.
How Cobot handles your data
Cobot's privacy policy says personal data is kept only as long as needed, with periods tied to the contract and statutory retention. It names primary hosting in the EU, with AWS servers in the UK, Ireland and Germany and Heroku in Germany, Ireland and the US, and cites EU Standard Contractual Clauses for US providers. No certification is listed, and the policy does not say whether customer data trains AI models.
Where Cobot falls short in practice
- Core price not printed. The per-member rate for the Coworking Platform is not on the pricing page, so a space must request a quote to compare it with printed competitors.
- Add-ons stack up. External Bookings at €19, Premium Support at €109 and Radius Wi-Fi from €49 per month are all extra, which raises the real monthly cost. Together they can add a considerable amount for a small space.
- AI is barely described. The only AI item on the page is AI Connectors, so a buyer expecting agents for member support or sales will find nothing described. That makes Cobot a weak fit for operators who want AI agents today.
Works with
Alternatives to Cobot
Cobot: common questions
How does Cobot count paying members?
Active, team and tenant members count toward the plan. Drop-in users, visitors with external bookings, event attendees and guests do not. That rule means a space with heavy day-pass traffic is billed on its core community rather than on every visitor, which can matter a lot for spaces with changing foot traffic.
Does Cobot have an AI assistant?
The pricing page lists one AI feature, AI Connectors, with no description. It does not name a chat agent, lead qualifier or reporting assistant. If AI help for member questions is a priority, ask for a live demo of AI Connectors and confirm what data it can read before you rely on it.
Where does Cobot host customer data?
The privacy policy names primary hosting in the EU and lists AWS servers in the UK, Ireland and Germany, plus Heroku in Germany, Ireland and the US. For US providers it cites EU Standard Contractual Clauses. Ask the vendor which region holds your member and payment records.
What do the Cobot add-ons cost?
External Bookings is €19 a month, free for 30 days, and Premium Support is €109 a month flat with four hours of video calls. The Radius Wi-Fi add-on starts at €49 a month and is provided by IronWifi. The core platform price is per paying member and not printed.
Does Cobot charge for API access?
No. The pricing page says the open API and more than 100 integrations are included at no extra charge. That compares with vendors that reserve API access for upper tiers. Confirm rate limits and any webhook coverage with the vendor, since the page lists neither.