Tool profile
deskbird: cost, fit and limits
deskbird is a workplace platform made by deskbird Aktiengesellschaft that combines desk, room and parking booking with facility request handling, occupancy data and an AI-powered floor plan designer for hybrid offices. It is registered in Switzerland and hosts in the EU.
What to know first
deskbird prints the entry price for its Business tier at EUR 2.75 per active user per month on annual billing, or EUR 3.50 monthly, with a minimum of 25 users. Professional is custom priced and Enterprise carries no amount on the pages read. The security page states EU-only hosting on Google Cloud and SOC 2 Type 2, and the product adds a Microsoft Copilot integration for questions and routine tasks.
deskbird at a glance
| Maker | deskbird Aktiengesellschaft (AG), Switzerland (registered in Pfäffikon, per the legal page) |
|---|---|
| Free plan | No |
| Entry price | EUR 2.75 per active user per month, billed annually |
| API access | Yes |
| Category | Best AI Facility Management Software in 2026, rank 3 of 13 |
| Website | deskbird.com |
Who deskbird is best for
Hybrid offices of 25 to a few hundred people
The Business tier starts at 25 active users and bills per active user, so a company can price the tool from its attendance numbers without a sales call.
Microsoft 365 and Teams organizations
Teams integration and a Copilot link are named, so staff can book and ask questions from tools they already use during the day.
European companies with hosting rules
The security page says data is processed and hosted exclusively in the EU, which answers the first question most European IT reviews ask.
deskbird plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Business | EUR 2.75 per active user per month annual, EUR 3.50 monthly, from 25 users | Desk, room and parking booking, native mobile apps, booking check-ins and auto releases, smart booking recommendations and Microsoft Teams integration. |
| Professional | Custom pricing | Everything in Business plus more features, listed in full on the pricing page. No amount is shown on the pages read. |
| Enterprise | Not published on the pages read | Described as an all-in-one workplace experience and intelligence platform for global enterprises, with everything in Professional plus more. |
Checked November 2026.
What deskbird does
- Desk, room and parking booking
- Staff reserve desks, rooms and parking through native mobile apps. Check-ins and automatic release free up spaces that nobody claims, which matters when attendance varies by day.
- Facility request handling
- The product page describes centralizing facility requests and issue resolution, so a cold office or broken chair is reported in the same app used for booking.
- AI floor plan designer
- An AI-powered designer helps lay out floor plans. The pages do not describe how it was trained or what input it needs, so test it on one real floor.
- Occupancy data from attendance
- Occupancy is measured from real attendance, not from sensors, so no hardware is needed, though accuracy depends on staff booking and checking in. The page does not describe the thresholds used.
- HRIS and identity sync
- Employee data can sync from an HRIS, and Azure AD or Entra ID, Okta and Google Workspace are named, which cuts manual user upkeep in a growing company.
How deskbird handles your data
The security page states that data is processed and hosted exclusively in the EU through Google Cloud Platform, that deskbird is SOC 2 Type 2 certified and that the underlying infrastructure holds ISO 27001. The company is registered in Pfäffikon, Switzerland, per the legal page. The pages we read do not say whether customer data trains AI models or how long data is retained. Ask for the data processing agreement and the retention schedule before connecting HR data.
Where deskbird falls short in practice
- Minimum of 25 users. Business pricing starts from 25 active users, so very small teams cannot use the published rate and must ask about another arrangement. The pricing page shows other currency pairs, but only the euro figures were clearly tied to this tier.
- Workplace depth, not maintenance depth. The pages describe booking, requests and occupancy. No asset register, preventive schedule or work order planning is named, so a technical maintenance team needs a second system.
- Upper tiers unpriced. Professional is custom priced and Enterprise has no amount, so growth past Business means a sales conversation and an unknown cost. Whether Professional adds features a facility team needs is not spelled out on the pages read.
Works with
Alternatives to deskbird
deskbird: common questions
How much does deskbird cost per user?
The Business tier is EUR 2.75 per active user per month on annual billing and EUR 3.50 on monthly billing, from 25 users, as of November 2026. Professional is custom priced and Enterprise shows no amount. The page also lists other currencies, but we use only the euro pair that was clearly tied to Business.
Where does deskbird host data?
The security page says data is processed and hosted exclusively in the EU on Google Cloud Platform. The company is registered in Switzerland. Ask for the data processing agreement and for the list of sub-processors if your policy limits where support staff may access data.
Is deskbird SOC 2 certified?
The security page states SOC 2 Type 2 certification and ISO 27001 certified infrastructure at the hosting provider. We did not read the report. Ask for it under NDA and check that the audit period is current and covers the booking and request modules you plan to use.
Does deskbird use AI?
Yes, in named places. The pages describe an AI-powered floor plan designer, smart booking recommendations and an integration with Microsoft Copilot and other AI tools for questions, insights and routine tasks. The pages give no model names, so ask what runs where and whether your data leaves the EU.
Can deskbird handle facility maintenance?
Only at the request level. The pages describe centralized facility requests and issue resolution but name no asset registry, preventive schedules or work order planning. A team with equipment to maintain should pair it with a maintenance tool or choose a maintenance-led product instead.