Tool profile
MechanicDesk: cost, fit and limits
MechanicDesk is a cloud workshop management system made by MechanicDesk, sold in Australia, New Zealand, the United Kingdom and a global region, that covers booking, quoting, invoicing and stock control for small automotive repair businesses.
What to know first
MechanicDesk prices four plans by user count: Starter at $85 a month for one user, Small at $115 for three, Team at $150 for six and Large at $250 for fifteen, plus GST. Each plan has a 14-day free trial and full support. Extra users cost $15 a month and SMS costs $0.10 per message. The pages name no AI feature or integration.
MechanicDesk at a glance
| Maker | MechanicDesk (legal entity not stated on the pages read), Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $85 per month plus GST for Starter |
| API access | No |
| Category | Best AI Auto Repair Shop Software in 2026, rank 10 of 10 |
| Website | mechanicdesk.com.au |
Who MechanicDesk is best for
Sole operators
Starter covers one user at $85 a month plus GST, the lowest entry price in this ranking, which suits a one-person mobile or bench mechanic.
Small crews that scale by headcount
The four plans step from 1 to 3, 6 and 15 users, so a shop can see how the bill grows as it hires.
Shops that need a stated hosting region
The privacy policy names Amazon Web Services in Australia and the United Kingdom, which is more than most vendors here say.
MechanicDesk plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Starter | $85.00 per month plus GST | 1 user, full support from the support team and a 14-day free trial before the first payment. |
| Small | $115.00 per month plus GST | 3 users, full support from the support team and a 14-day free trial before the first payment. |
| Team | $150.00 per month plus GST | 6 users, full support from the support team and a 14-day free trial before the first payment. |
| Large | $250.00 per month plus GST | 15 users, full support from the support team and a 14-day free trial before the first payment. |
Checked November 2026.
What MechanicDesk does
- Booking diary
- A booking diary schedules jobs across the workshop, so the front desk can see which slots are open before promising a customer a drop-off time.
- Invoicing and quoting
- Quotes and invoices are produced from the same job record, so a customer-approved quote becomes the invoice without the work being typed in twice. Quotes can then be turned into jobs.
- Stock control
- Stock levels are tracked alongside jobs, which helps a small workshop see what parts are on the shelf before it commits to a repair date.
- Custom print templates
- Custom print templates for invoices and job sheets are sold as an add-on, for shops that want their own branding on the paperwork they hand out.
- SMS messaging
- Mobile and SMS messaging is available at $0.10 per message, so reminders and notices are billed by use rather than bundled into the monthly plan fee.
How MechanicDesk handles your data
The privacy policy says data is hosted with Amazon Web Services in Australia and the United Kingdom and that SSL certificates from Comodo protect connections. It does not state whether customer data trains AI models or how long records are kept after cancellation, and no audit certification is named. Pricing is listed for Australia, New Zealand, the United Kingdom and a global region. A shop should ask which region its account uses and for the retention rules.
Where MechanicDesk falls short in practice
- No AI or integrations named. The homepage and pricing pages we read name no AI feature and no integration with accounting or parts suppliers, so those needs must be checked with the vendor.
- Usage fees on top. Extra users cost $15 a month on every plan, SMS costs $0.10 per message, and print templates are an add-on, so the headline plan price understates a busy shop's bill.
- Currency is unclear. Prices show with GST and the pages we read give regional pricing sections, so confirm the currency and the tax that apply to your country before you compare it with others.
Alternatives to MechanicDesk
MechanicDesk: common questions
How much is MechanicDesk per month?
Starter is $85.00 plus GST for one user, Small $115.00 for three, Team $150.00 for six and Large $250.00 for fifteen. Extra users cost $15 a month and SMS $0.10 per message. Check which regional price list and currency apply to your country.
Does MechanicDesk have a free trial?
Yes. Each plan has a 14-day free trial according to the pricing section. The pages we read do not say whether a card is required or whether trial data carries over. Ask before entering real customer records, then test a booking, a quote and an invoice.
Where is MechanicDesk data hosted?
The privacy policy says data is hosted with Amazon Web Services in Australia and the United Kingdom. It also mentions SSL certificates from Comodo. It does not state training use or retention after cancellation, so ask for those terms and confirm which region holds your account.
Does MechanicDesk integrate with accounting software?
The pages we read list no named integrations, so we cannot confirm accounting or parts supplier links. A shop that needs a QuickBooks or Xero sync should ask the vendor for the current list in writing and test it during the 14-day trial.
Is MechanicDesk suitable for a large workshop?
The largest listed plan covers 15 users at $250 plus GST, and extra users cost $15 each. Larger or multi-site shops would need a quote. The pages name no AI, API or multi-location features, so check those needs before choosing it.