Tool profile
Nintex: cost, fit and limits
Nintex is a workflow automation vendor, with Nintex Global Ltd. as its legal entity, that sells cloud workflow and self-hosted K2 products plus a Salesforce edition to teams automating forms, approvals and document-based processes. It names Microsoft 365, Salesforce and SAP as the systems it works with.
What to know first
Nintex names three products on its homepage: Nintex Automation CE, Nintex Automation K2 and Nintex for Salesforce. The pricing page says to contact sales and publishes no tiers or amounts, and a trial is linked without terms. Nintex AI is described as machine learning that makes automations smarter over time. The homepage says Nintex works with Microsoft 365, Salesforce and SAP.
Nintex at a glance
| Maker | Nintex Global Ltd., United States |
|---|---|
| Free plan | Free trial only |
| Entry price | Quote only |
| API access | No |
| Category | Best AI Business Process Management Software in 2026, rank 10 of 13 |
| Website | nintex.com |
Who Nintex is best for
Microsoft 365 shops
The homepage lists Microsoft 365 among the systems Nintex works with, so a team with its documents and identities there has a named connection to start from.
Salesforce-centered teams
A dedicated Nintex for Salesforce product is named, which suits companies that want automation inside their CRM rather than a separate workflow tool.
SAP users with approval bottlenecks
SAP is named on the homepage, so a business that routes purchase or HR approvals around an SAP core can check the integration before a pilot.
Nintex plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Nintex Automation CE | Not published | Named on the homepage as a product; the pricing page shows no tier, amount or included allowance. |
| Nintex Automation K2 | Not published | Named on the homepage as a product, with no pricing, tiers or deployment details shown on the pages opened. |
| Nintex for Salesforce | Not published | Named on the homepage as a product; no pricing or plan terms appear on the pages opened. |
| Trial | Not stated | A trial page is linked from the site; its length and conditions were not stated. |
Checked November 2026.
What Nintex does
- Nintex AI
- The homepage describes Nintex AI as machine learning that makes workflow automations smarter over time. It does not describe agents, generation or document extraction, so scope is unclear.
- Three named products
- Automation CE, Automation K2 and for Salesforce are the products named, which suggests different deployment styles, though the pages do not explain how they differ.
- Microsoft 365, Salesforce and SAP
- These three are named as systems Nintex works with. The pages do not say how deep each connection goes or which product includes it. Ask which product includes each connection and whether it is two-way.
- Trial offer
- A trial is linked from the site. Its terms were not stated, and the Workflow and Apps trial mentioned in earlier research was not found on the pages opened.
- Global offices
- The privacy policy lists offices in Bellevue in the United States, London in the United Kingdom and Melbourne in Australia, which indicates where support and data staff sit.
How Nintex handles your data
The privacy policy says personal data is kept as long as the account is active and customer-processed data is kept per customer instructions. It states that services do not retain third-party app data to build generalized AI or machine learning models, but it gives no general statement for customer content. No hosting region is stated. SOC 2 and ISO 27001 were not stated; the policy references the EU-U.S. and Swiss-U.S. Data Privacy Frameworks and EU Standard Contractual Clauses for transfers.
Where Nintex falls short in practice
- No plan or price detail. Three products and a contact-sales button give a buyer no way to size the cost of one process before a call. Ask for a quote naming the product, user count and any AI features included.
- AI scope is narrow. The only AI description is machine learning that improves automations, so agent, generation and extraction needs have to be checked in a demo. Ask what Nintex AI learns from, and whether agent or extraction features exist.
- Hosting is unstated. The pages opened name no hosting region, so European or regulated buyers must request the location and sub-processors in writing. Ask where processing happens, which provider hosts it and whether the region can be chosen.
Works with
Alternatives to Nintex
Nintex: common questions
Does Nintex have a free trial?
A trial is linked from the site, but its length and terms were not stated on the pages opened. The Workflow and Apps trial named in earlier research was not found. Ask sales which product the trial covers and whether AI features are included.
What are Nintex Automation CE and K2?
Both are named as products on the homepage alongside Nintex for Salesforce. The pages opened do not explain the difference or give prices, so ask which suits cloud-only teams and which suits self-hosted needs before requesting quotes. Ask whether either is being retired or merged into the other product line.
Which systems does Nintex work with?
The homepage names Microsoft 365, Salesforce and SAP. It does not say how deep the integrations go or which product includes each one, so ask for a demonstration with your own forms, identities and approval routes. Ask whether each connection is two-way and which licence includes it.
Does Nintex use my data to train AI?
The policy says services do not retain third-party app data to build generalized AI or machine learning models. It gives no general statement for all customer content, so ask for written confirmation covering documents, forms and process data. The policy also references Standard Contractual Clauses for transfers outside the EU.
Does Nintex publish pricing?
No. The pricing page says to contact sales and shows no tiers or amounts. Request a quote that names the product, user counts and any AI features, because the pages do not show which plan includes Nintex AI. Also ask whether the trial and the quote cover the same product.