Tool profile
Ravetree: cost, fit and limits
Ravetree is a resource planning and project management suite that combines team capacity views, project and retainer financials, time tracking and billing for agencies and professional services firms. It is sold per user per month with yearly, quarterly or monthly billing, and offers a public Open API.
What to know first
Ravetree bundles resource planning with projects, billing and retainer tracking, so it appeals to small agencies that want one invoice instead of several tools. Pricing is the clearest in this category: three billing options, unlimited projects and free onboarding. The pages read describe no AI feature and no security certification, so it works as a traditional planning tool rather than an AI forecasting product.
Ravetree at a glance
| Maker | Ravetree, United States |
|---|---|
| Free plan | No |
| Entry price | $29 per user per month, billed yearly |
| API access | Yes |
| Category | Best AI Workforce Planning Software in 2026, rank 8 of 10 |
| Website | ravetree.com |
Who Ravetree is best for
Small agencies on retainers
Retainer finances and hours are tracked next to estimated and actual revenue at task or project level, which helps an owner see whether a client is eating margin.
Owners who dislike long contracts
A monthly option is listed with no long-term commitment, and the vendor offers custom onboarding, training and support at no extra charge on every plan.
Delivery leads who need an executive view
The planning pages show availability for individuals, teams and the whole organization, with an executive view of company utilization for owners who review the numbers weekly.
Ravetree plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Yearly | $29 per user per month, billed at $348 per year | Unlimited projects, free onboarding, free training and free support. The page lists this billing option as saving 26 percent. |
| Quarterly | $34 per user per month, billed quarterly | The same features as every plan, with unlimited projects and free onboarding, training and support. Shown as saving 13 percent against monthly. |
| Monthly | $39 per user per month | Same features, billed monthly with no long-term commitment. Non-profit and education customers can contact the vendor about pricing. |
Checked November 2026.
What Ravetree does
- Capacity view
- Planners see who has capacity for more work across individuals, teams and the whole organization, and how new work would sit alongside existing assignments before a project is accepted.
- Executive utilization view
- A company-level view of utilization gives leaders a single number to watch. The home page does not describe how it is calculated or filtered by role.
- Estimated versus actual revenue
- Revenue estimates can be compared with actuals at task or project level, and retainer finances and hours can be tracked, which supports agencies that bill monthly.
- Unlimited projects
- Every plan lists unlimited projects, so the price depends only on user count and not on how many clients or projects exist. That makes it simple to forecast cost as an agency grows.
- Open API
- The site links to a public Open API and an integrations resource for developers. Specific integrations were not named on the pages read, so confirm the connector list with the vendor.
How Ravetree handles your data
Ravetree's pricing page gives an address in Raleigh, North Carolina, and links separate Privacy Policy, Terms of Service and GDPR pages that were not part of the content read. The home page describes no security features beyond those links. No certification, hosting provider, region, retention period or rule on AI training was stated on the pages read, so the vendor's policy was not checked for those points. A buyer should request the GDPR page and a data processing agreement before storing employee or client financial data.
Where Ravetree falls short in practice
- No AI features described. The pages read mention no AI. Buyers who expect forecasting or automated matching should treat Ravetree as a conventional planner and test its manual workflows.
- Security details are unspoken. No certification, hosting region or encryption statement appears on the pricing or home page, which complicates vendor risk reviews, so expect to send a questionnaire and wait for answers.
- Agency-shaped scope. Resource planning is tied to projects, billing and retainers. It does not model attrition, organization design or multi-year headcount budgets, so HR planners will outgrow it quickly.
Works with
Alternatives to Ravetree
Ravetree: common questions
How much does Ravetree cost per user?
As of November 2026 the pricing page lists $29 per user per month billed yearly at $348, $34 per month billed quarterly and $39 per month billed monthly. Every plan includes unlimited projects, free onboarding, training and support, and monthly billing has no long-term commitment.
Does Ravetree use AI?
No AI feature was mentioned on the home or pricing pages read. The product is described as resource planning, project financials and retainer tracking. If AI forecasting matters, test alternatives such as Assembled or Pigment that describe their AI in more detail.
Where is Ravetree based?
The pricing page shows an address at 176 Mine Lake Court in Raleigh, North Carolina, which indicates a United States base. Hosting location was not stated, so ask where data is stored if your clients have data residency requirements or sign strict data processing agreements.
Does Ravetree have an API?
The home page links to a public Open API for developers and to an integrations resource, but the pages read name no specific integrations. Ask for the connector list for your accounting, time tracking and chat tools before you commit to a yearly plan.
Can nonprofits get a discount on Ravetree?
The pricing page says non-profit and education customers can contact the vendor about pricing. It does not publish a discount rate. Ask for the rate in writing, including how many seats it covers and whether it applies to yearly billing.