Tool profile
Rydoo: cost, fit and limits
Rydoo is an expense management application that scans receipts with a mobile AI scanner, calculates mileage automatically, and routes expenses for approval, with card feeds and accounting connections for teams and companies. Business and Enterprise tiers are quoted.
What to know first
Rydoo sells four tiers. Essentials is EUR 8, USD 9 or GBP 8 per user per month on annual billing, from 5 users; Pro is EUR 10, USD 11 or GBP 10 annually; Business starts at 30 active users and Enterprise at 50, both quote only. Every expense plan includes a mobile AI scanner and automatic mileage. The pricing page states no free trial.
Rydoo at a glance
| Maker | Rydoo, Belgium |
|---|---|
| Free plan | No |
| Entry price | EUR 8 per user per month, billed annually |
| API access | Yes |
| Category | Best AI Receipt Scanner Apps in 2026, rank 12 of 12 |
| Website | rydoo.com |
Who Rydoo is best for
Teams with a lot of driving
Automatic mileage calculation of distance and claim amount is on all plans, which suits sales and service teams that claim trips.
Companies using DATEV or Exact Online
The integration list names DATEV and Exact Online beside QuickBooks, Xero and NetSuite, which fits finance teams working with those ledgers.
Firms with large, regulated workforces
Enterprise lists SAML SSO with Microsoft AD, Okta, Google and OneLogin, and Rydoo Intelligence is described there as AI agents and assistants.
Rydoo plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Essentials | EUR 8 / USD 9 / GBP 8 per user per month annually; EUR 10 / USD 12 / GBP 10 monthly | Starting at 5 users; unlimited expenses, mobile AI scanner, mileage, single approval flow and export templates. |
| Pro | EUR 10 / USD 11 / GBP 10 per user per month annually; EUR 12 / USD 14 / GBP 12 monthly | Starting at 5 users; per diems, custom policies and two-level approvals on top of the Essentials expense features. |
| Business | Custom quote | Starting at 30 active users; cards and API access, with pricing available by custom quote only. |
| Enterprise | Custom quote | Starting at 50 active users; SAML SSO with Microsoft AD, Okta, Google and OneLogin, with pricing by custom quote. |
Checked October 2026.
What Rydoo does
- Mobile AI scanner
- The mobile app includes an AI scanner for receipts on every expense plan. The pricing page does not say whether OCR sits underneath it. It is the same app across plans.
- Mileage
- Distance and claim amount are calculated automatically on all plans, which removes manual odometer arithmetic for staff who claim business trips. Staff do not enter odometer figures.
- Per diems and policies
- Pro adds per diems and custom policies, plus two-level approvals, for companies that have rules about daily allowances and who signs off on spend. Essentials lacks these.
- Card feeds
- Feeds cover Visa, Mastercard, Amex, Corner Card and AirPlus, giving travel-heavy teams card transactions in the same inbox as their scanned receipts. A buyer checks which feeds a region supports.
- Rydoo Intelligence
- Rydoo Intelligence is described on the Enterprise tier as AI agents and assistants, alongside an Intelligence for Expense feature named elsewhere on the page. Its tasks are not listed.
How Rydoo handles your data
The pricing page was the only page opened. It does not state whether customer receipts train models, how long data is kept, where it is hosted or which certifications Rydoo holds. Enterprise lists SAML SSO, which concerns access rather than data handling. A security review should ask Rydoo for its data processing agreement, retention schedule and any audit reports before a company rolls the app out to staff.
Where Rydoo falls short in practice
- Team size floors. Essentials and Pro start at 5 users, Business at 30 active users and Enterprise at 50. Individuals and micro-businesses are left out of the listed plans.
- No trial stated. Essentials and Pro start at 5 users, Business at 30 active users and Enterprise at 50, which leaves individuals and micro-businesses without a listed plan.
- Scanner details. The pages list an AI scanner but do not state OCR, accuracy figures or supported languages, so extraction quality remains unverified for a buyer. Test it on real receipts.
Works with
Alternatives to Rydoo
Rydoo: common questions
How much does Rydoo cost per user?
Essentials is EUR 8, USD 9 or GBP 8 per user per month on annual billing, or EUR 10, USD 12 or GBP 10 billed monthly. Pro is EUR 10, USD 11 or GBP 10 annually, or EUR 12, USD 14 or GBP 12 monthly. Both start at 5 users, as of November 2026.
Does Rydoo have a free trial?
The pricing page does not state a free trial or a free plan. Business and Enterprise are quote only. A team that wants to test the mobile AI scanner on its own receipts should ask Rydoo whether a trial or pilot is available before buying.
Can Rydoo handle mileage and per diems?
Automatic mileage calculation of distance and claim amount is on all expense plans. Per diems and custom policies arrive with Pro. The pages opened do not state the per-distance rates, which depend on country and on the policy a company sets.
Does Rydoo work with DATEV and Exact Online?
Yes, both are named in the integration list, together with QuickBooks, Xero, NetSuite and SAP SuccessFactors. The pages opened do not say which tier includes each connection, so confirm before choosing between Essentials and Pro. Ask Rydoo about the DATEV setup in particular.
What AI does Rydoo name on its pages?
The pricing page names a mobile AI scanner for receipts, Intelligence for Expense, and Rydoo Intelligence described as AI agents and assistants on Enterprise. It does not publish accuracy, model names or the data used to train them, so treat the claims as marketing descriptions.