Tool profile
Stackroom: cost, fit and limits
Stackroom is a cloud asset tracking application that records who holds each asset, supports QR and barcode check-out on iOS and Android, and sells an AI assistant on paid tiers, with a free plan and yearly billing for small teams.
What to know first
Stackroom runs a ladder from a free plan to a Premium tier at 10,000 assets, plus a custom Enterprise plan, and every plan lists unlimited users and locations. The cards show yearly prices, such as $290 for Starter with 500 assets, while a comparison table shows different monthly figures the page does not explain. The AI assistant starts on Starter, and API access starts on Growth.
Stackroom at a glance
| Maker | Stackroom (no legal entity name stated on the pages opened), Not stated on the vendor pages |
|---|---|
| Free plan | Yes |
| Entry price | $24 per month billed yearly at $290 (Starter, 500 assets) |
| API access | Yes |
| Category | Best AI Asset Tracking Software in 2026, rank 2 of 13 |
| Website | stackroom.io |
Who Stackroom is best for
Startups with a growing equipment pool
The free plan covers the register and the mobile app, then Starter at $290 a year adds scan workflows and CSV import when the spreadsheet stops being enough.
Teams that want AI on a low tier
Starter lists the Stackroom AI assistant, so a team of any size can try it for the price of the entry plan instead of a quote.
Schools and offices that audit equipment
Growth adds audits and clearance certificates, which suit handing equipment back at the end of a term or employment. Clearance certificates give an offboarding checklist a printable record of what came back.
Stackroom plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | Free forever | Core register and custody, assign and check-out, QR lookup, iOS and Android app, offline sync and unlimited team members; asset limit not stated. |
| Starter | $24 per month, billed yearly at $290 | 500 assets, barcode and QR scan workflows, CSV import, bookings, maintenance and warranties, the AI assistant and a 7-day trial. |
| Growth | $49 per month, billed yearly at $590 | 1,000 assets, audits and clearance certificates, custom fields, advanced reports, API and webhooks. Starter's scan workflows and AI assistant carry over from the lower tier. |
| Pro | $83 per month, billed yearly at $990 | 2,500 assets and custom roles and permissions on top of the Growth feature set. Roles let an administrator limit who can edit records, which Growth does not offer. |
| Enterprise | Custom quote | Unlimited assets, SAML SSO, an SLA and dedicated support, with custom limits. Self-serve tiers above Pro are Business at $1,990 a year and Premium at $3,990 for up to 10,000 assets. |
Checked November 2026.
What Stackroom does
- Free tier with offline sync
- The free plan includes the iOS and Android app and offline sync, which helps staff scanning in basements or stores with weak signal. The page gives no asset cap for it.
- AI assistant
- The Stackroom AI assistant appears on Starter and above in the comparison table, under an AI heading. The pages we read do not detail what it can do or which model it uses.
- Audits and clearance
- Growth adds audits and clearance certificates, so an administrator can verify what is on hand and sign off a leaver's returned items. Both are named on the Growth tier, where they first appear in the table.
- API and webhooks
- Growth and above can connect through an API and webhooks, which lets a team feed check-outs into other systems without waiting for the Enterprise tier.
How Stackroom handles your data
The privacy policy covers the website and its chat assistant, not account or asset data, so whether customer records train any model is not stated. Website chat conversations that do not lead to an enquiry are deleted after 90 days, and no retention period is given for account data. No hosting region is stated, and the policy page links to a separate Security page that was not opened. No certification such as SOC 2 or ISO 27001 appears on the pages we read, so the vendor's policy was not checked for them.
Where Stackroom falls short in practice
- Unexplained price figures. The comparison table shows monthly prices of $29, $59, $99, $199 and $399, which differ from the plan cards. Confirm the billed amount before paying.
- Free plan cap not stated. The pricing page gives no asset limit for the free plan, so you cannot tell where it ends until you load data or ask the vendor.
- SSO only on Enterprise. SAML SSO and an SLA are limited to the custom Enterprise tier, so an organization that requires single sign-on cannot buy it self-serve. A buyer needing single sign-on therefore has to ask for a quote even at 10,000 assets.
Works with
Alternatives to Stackroom
Stackroom: common questions
Does Stackroom have a free plan?
Yes. The free forever plan includes the core register and custody, assign and check-out, QR lookup, the mobile apps, offline sync and unlimited team members. The pricing page does not state an asset limit for it, so confirm the cap before moving a large inventory in.
Which Stackroom plan includes the AI assistant?
Starter and above include the Stackroom AI assistant, according to the comparison table. The free plan does not. The pages we read do not describe its functions in detail, so test it during the 7-day trial on Starter through Pro before committing.
How much does Stackroom cost?
Starter is $24 a month billed yearly at $290, Growth $49 at $590, Pro $83 at $990, Business $166 at $1,990 and Premium $333 at $3,990. Enterprise is a quote. A comparison table shows other monthly figures that the page does not explain.
Does Stackroom have an API?
API and webhooks are listed from the Growth plan upward, at $590 a year for 1,000 assets. Starter and Free do not list them. Enterprise adds SAML SSO and an SLA, which matter if you integrate with an identity provider.
Is there a Stackroom trial?
A 7-day trial is listed for Starter through Pro. Premium and Enterprise show no trial on the pages we read. Because the free plan already includes the register and the mobile app, many teams can test the workflow there first.