Tool profile
Teachworks: cost, fit and limits
Teachworks is lesson and class management software from Teachworks that handles scheduling, billing, payroll and parent communication for tutoring, music and dance teachers, priced by a monthly fee plus a fee per student lesson. The vendor shows a 21-day free trial on its pricing page.
What to know first
Teachworks charges a monthly base plus a fee per student lesson: Starter at $16.49 plus $0.35 per lesson, Growth at $47.99 plus $0.21, and an API tier at $187.99 plus $0.08. The pricing page also shows a second set of Starter and Growth prices, so confirm which billing basis applies. A 21-day trial is offered. The home page names a Teachworks AI Agent that gives platform support in 46 languages.
Teachworks at a glance
| Maker | Teachworks (legal entity not stated on the pages read), Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $16.49 per month plus $0.35 per student lesson (Starter) |
| API access | Yes |
| Category | Best AI Dance Studio Software in 2026, rank 4 of 12 |
| Website | teachworks.com |
Who Teachworks is best for
Private teachers who pay per lesson
A low monthly fee plus a per-lesson charge keeps cost near zero in a slow month, which fits a teacher with a few dozen weekly lessons.
Schools with several branches
The first 5 branch accounts are included and each additional branch costs $35 a month, a clear structure for a growing school opening a second room.
Teams that need API access
The Premium line adds API access at $187.99 a month plus a per-lesson fee, aimed at schools that want to connect their own systems.
Teachworks plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Starter | $16.49 per month plus $0.35 per student lesson | Unlimited students, teachers, user accounts and emails, with all add-ons and integrations except API; the page also shows $15 plus $0.25. |
| Growth | $47.99 per month plus $0.21 per student lesson | Unlimited students, teachers and user accounts with all add-ons and integrations; the page also shows $45 plus $0.15. |
| Teachworks API Access (Premium) | $187.99 per month plus $0.08 per student lesson | Adds API access to the Teachworks plan. It adds API access to the Teachworks plan for schools that connect their own software, and the per-lesson fee is lower. |
Checked November 2026.
What Teachworks does
- Calendar and scheduling
- Lessons and classes are scheduled in a shared calendar, which handles the recurring slots that private teachers and small studios use across a week. Staff see lessons in one place, and the pages we read do not describe drag-and-drop or room booking.
- Billing and payroll
- Recurring billing is automated and payroll is part of the product, which helps schools that pay teachers per lesson and invoice families monthly. The pages we read do not describe the payroll rules, so test how a missed lesson is paid.
- Family communication
- Communication tools reach families and students from inside the platform, so reminders and notes do not depend on a teacher's personal email or phone. The pages we read do not list message templates, so check how group notices work.
- Records and analytics
- Lesson and student records feed analytics screens. The pages we read do not list each report, so check the ones you rely on in the trial.
- Teachworks AI Agent
- The home page says the AI Agent provides instant platform support in 46 languages. It describes support for using the software, not tutoring or lesson planning.
How Teachworks handles your data
The Teachworks pages we read do not say whether customer data trains AI models, how long records are kept or where data is hosted. The privacy page is linked from the site, but we found no certification named on the pages opened. The AI Agent is described as platform support, so a studio should ask which provider runs it and whether questions typed into it are stored. Because accounts hold student names, parent contacts and billing records, request the hosting region, retention terms and deletion process from the vendor in writing.
Where Teachworks falls short in practice
- Two price sets on one page. The pricing page shows $16.49 and $15 for Starter and $47.99 and $45 for Growth, with different per-lesson rates, so the billing basis is unclear and should be confirmed before budgeting.
- Per-lesson fees add up. Every plan adds a fee per student lesson, and a fair usage policy applies. A busy school with hundreds of weekly lessons should model the total, not just the base price.
- Lesson-first design. The product is oriented toward lessons and tutoring, so recital planning, large class rosters and level promotion for children's dance programs are not described on the pages we read.
Works with
Alternatives to Teachworks
Teachworks: common questions
How does Teachworks charge per lesson?
Each plan has a monthly fee plus a fee per student lesson: Starter shows $16.49 plus $0.35, Growth $47.99 plus $0.21 and the API tier $187.99 plus $0.08. The page also lists a second set of figures, so ask which one applies to your billing period.
What does the Teachworks AI Agent do?
The home page says the AI Agent provides instant platform support in 46 languages. It is described as help with using Teachworks, not as a lesson-planning or tutoring tool. Ask how it is limited and whether it can see your account data.
Is there a free trial?
Yes. The pricing page offers a 21-day free trial. It does not state whether a card is needed, so confirm that before you start. Use the trial to test billing for a family with two students and to check how a missed lesson is charged.
Which integrations does Teachworks show?
The home page shows logos for Stripe, QuickBooks, Zapier and Mailchimp, and an integrations page exists. We did not verify each as a setup guide, so confirm what data moves in each direction. Starter includes all integrations except API access.
How many branches are included?
The pricing page says the first 5 branch accounts are included and each additional branch costs $35 a month. It also mentions white-label customization and a fair usage policy. A school opening a second location should ask whether branches share teacher and student records.