Tool profile
Akiflow: cost, fit and limits
Akiflow is a time-blocking task manager made by Akiflow Inc. that gathers tasks from email and other tools, syncs two ways with Google and Outlook calendars, and offers the Aki AI assistant and an MCP connector on its Pro plans, for busy professionals.
What to know first
Akiflow offers Pro Yearly at $19 per month billed yearly and Pro Monthly at $34 per month, each with a 7-day free trial, and a Teams plan that is quote only. The Aki assistant and MCP connector come with Pro. The privacy policy gives a Delaware registered address for the company and does not state a hosting region or whether customer data trains models.
Akiflow at a glance
| Maker | Akiflow Inc., United States |
|---|---|
| Free plan | Free trial only |
| Entry price | $19 per month, billed yearly |
| API access | No |
| Category | Best AI To-Do List Apps in 2026, rank 4 of 12 |
| Website | akiflow.com |
Who Akiflow is best for
Professionals who time-block
Tasks are dragged onto a calendar with two-way sync to Google and Outlook calendars, which suits people who want every task to have a slot.
Inbox-driven workers
Emails can be turned into tasks, and Slack, Notion, Jira and Linear appear among named integrations, so requests from several channels land in one list.
Automation-minded users
Zapier and IFTTT automations plus an MCP connector let a user move tasks to and from other tools and assistants without custom code.
Akiflow plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Pro Monthly | $34 per month, billed monthly | Tasks, subtasks, meetings and integrations, the Aki AI assistant and MCP connector, and all power features, with a 7-day free trial. |
| Pro Yearly | $19 per month, billed yearly | The same features as Pro Monthly, labelled on the pricing page as a 44 percent saving, with the same 7-day free trial before billing starts. |
| Teams | Contact us | Team collaboration and setup handled by the sales team, with no published price on the pricing page we opened. |
Checked October 2026.
What Akiflow does
- Two-way calendar sync
- Google Calendar and Outlook Calendar sync both ways, so a task moved in Akiflow changes the calendar and a meeting change shows up in the task plan.
- Daily planning ritual
- A guided routine helps a user review the backlog and pick what fits the day, which keeps long lists from piling up unseen and unscheduled.
- Time blocking and availability
- Tasks become calendar blocks, and availability can be shared with others, which helps with arranging meetings around protected work time without paying for a separate scheduling tool.
- Emails into tasks
- Emails can be turned into tasks, which suits people whose to-do items mostly arrive by mail and who want one place to triage them before the working day starts.
- Aki assistant and MCP
- The pricing page names the Aki AI assistant and an MCP connector on Pro, but does not describe usage limits, so the depth of the assistant needs a trial to judge.
How Akiflow handles your data
The opened privacy policy does not state whether customer data trains AI models, and it describes retention only as as long as necessary for the purpose, with no fixed period found. The hosting region is not stated; the policy refers to EU-US data transfer rules and gives a registered address in Claymont, Delaware for Akiflow Inc. No certification such as SOC 2 or ISO 27001 appears on the pages we opened. A buyer who needs an AI-training answer, a region or a retention period should ask the vendor in writing before importing client information.
Where Akiflow falls short in practice
- Trial but no free plan. The pricing page offers a 7-day trial and no permanent free plan, so a user has only a week to judge whether time blocking suits their habits.
- Monthly price is high. Billing monthly costs $34 against $19 on a yearly plan, which is the largest gap in this category and rewards committing to a year up front.
- Thin data answers. The privacy policy leaves training, retention and hosting region unanswered, so security teams get less to review than they would for tools that print these facts.
Works with
Alternatives to Akiflow
Akiflow: common questions
How much does Akiflow cost?
Pro Yearly is $19 per month billed yearly, and Pro Monthly is $34 per month billed monthly. Both have a 7-day free trial. Teams pricing is not published and goes through the sales team, and the pricing page lists no permanent free plan.
Does Akiflow include AI?
The pricing page names the Aki AI assistant and an MCP connector as part of the Pro plans, and the home page says the product is powered by AI. The pages do not describe usage caps or the model behind the assistant.
Which calendars does Akiflow sync with?
Akiflow lists two-way sync with Google Calendar and Outlook Calendar. Its integrations page also names Zapier, IFTTT, Slack, Notion, Jira and Linear, though how deep each connection goes was not checked. Test your own calendar setup during the 7-day trial.
Does Akiflow train AI on my tasks?
The opened privacy policy does not say. It describes retention as only as long as necessary, with no fixed period, and refers to EU-US transfer rules without naming a hosting region. Ask the vendor in writing if your tasks contain client or personal information.
Is there a free version of Akiflow?
No permanent free plan is shown. Both Pro options include a 7-day free trial, after which billing starts at $34 per month billed monthly or $19 per month billed yearly. Teams requires contacting the sales team for a quote. Test the planning habit inside the trial window.