Software advice
Best AI To-Do List Apps in 2026
An AI to-do list app is a task manager where a language model helps capture, plan or act on tasks, for example by parsing typed or spoken text, drafting plans, summarizing the day, scheduling work onto a calendar or letting an outside assistant edit the list through MCP. It is not a project management suite or a general chatbot.
Quick answer
Todoist ranks first for printed prices, a free tier and a no-training statement. TickTick suits budget buyers who want voice capture and an assistant for US$49.99 a year. Motion fits teams that want tasks planned onto the calendar automatically.
A buyer comparing AI to-do apps faces two questions: how much of the AI is real, and what it costs once you rely on it. Some vendors ship a named feature on a $5 plan. Others meter credits, hide the best features on a top tier, or offer only a connector so your own assistant does the work. Data terms differ as much as features, because task lists often hold client names, health notes and plans. This ranking weighs printed prices, what the AI does, stated data practices and plan gates. We read vendor pages in November 2026 and ran none of the tools, so all speed and quality claims are the vendors' own.
The 12 best AI to-do list apps in 2026, ranked
There is no score. Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. How we rank.
| # | Tool | Best for | Free plan | Entry price |
|---|---|---|---|---|
| 1 | Todoist | Individuals and small teams that want a plain task list with natural-language capture and a modest AI layer | Yes | $0 |
| 2 | TickTick | Solo users who want voice capture, an AI assistant and several calendar views for under US$50 a year | Yes | US$0 |
| 3 | Any.do | Households and small teams that want a cheap planner, WhatsApp reminders and an MCP link to chat assistants | Yes | Free Forever |
| 4 | Sunsama | Knowledge workers who plan each day by hand and want AI summaries and MCP without credit meters | Trial | $17 per month, billed yearly |
| 5 | Akiflow | Busy professionals who time-block tasks against Google or Outlook calendars and pull emails into a task inbox | Trial | $19 per month billed yearly |
| 6 | Motion | Teams that want an AI planner, projects, docs and meetings in one workspace and accept credit limits | Trial | $19 per seat per month |
| 7 | Morgen | Privacy-conscious planners who want a calendar-first app with an AI Planner and Swiss data centers | Trial | $15 per month billed yearly |
| 8 | Superlist | Small groups that share lists and notes and want voice capture, with heavier AI on the top tier | Yes | $0 per person per month |
| 9 | Done | Claude or ChatGPT users who want an agent to work through a task queue, approving each result | Yes | $0 |
| 10 | Taskade | Small teams that want AI agents, automations and app kits around tasks and accept run limits | Yes | $0 per month |
| 11 | Nozbe | European teams that want project-based task management with German hosting and an AI project starter | Yes | $0 |
| 12 | Remember The Milk | Long-time list users who want to drive tasks from Claude, ChatGPT or Cursor through an MCP server | Yes | Free |
- 1
Todoist ranks first because the plan ladder is fully printed, the AI sits inside a $5 plan rather than a metered credit system, and the privacy policy says task data is not used to train models. Task Assist is described only by name on the pricing page, so its depth is unproven. That is a smaller risk than the open-ended AI spending in tools ranked lower.
Strong on
- Three plans with every price printed, and the free Beginner tier has no time limit
- Privacy policy states that collected information, including via AI tools, does not train AI models
- SOC 2 Type II is stated on the pricing page, which few lightweight task apps print
Weak on
- Task Assist and calendar layout need Pro, and the pricing page gives no usage caps for the AI
- Beginner caps personal projects at 5 and uploads at 5 MB
- Data is processed in the United States, with EEA transfers under standard contractual clauses
Skip it if: People who want an AI that schedules tasks onto a calendar by itself, since Todoist lists Task Assist but no auto-planner. Beginner is free with 5 projects; Pro is $5 per month billed yearly and adds Task Assist; Business is $8.
- 2
TickTick takes second place on price against feature count: one US$49.99 annual tier carries AI Voice Capture, an AI Assistant, extra calendar views and bigger list caps. The privacy policy says AI-feature data does not train its models, but it also says third-party AI providers are used. The security page names AWS in the United States and no certification, which keeps it below Todoist.
Strong on
- One annual Premium price covers AI features, calendar views and task duration
- AI Voice Capture turns speech into tasks with dates and priorities
- Free plan includes natural-language entry, Kanban and cross-platform sync
Weak on
- Free plan stops at 9 lists and 99 tasks per list
- No certification is stated on the pages we opened, and hosting is in the United States
- Only two named integrations were found, Notion and Google Calendar
Skip it if: Teams that need shared workspaces with roles and billing controls, since the pages describe a single Premium tier for individuals. Free plan has 9 lists; Premium is US$49.99 per year and adds AI features, calendar views and larger list limits.
- 3
Any.do lands third as the least expensive paid route to AI here, at $4.99 a month on annual billing, with Family and Teams tiers priced beside it. Its official MCP connector lets ChatGPT, Claude or Codex edit your board. The privacy policy does not state a retention period or hosting region, and the AI features are described in broad terms, so depth is hard to judge.
Strong on
- Premium at $4.99 per month billed annually is among the lowest paid entry prices in this ranking
- Official MCP connector lets ChatGPT, Claude or Codex create and complete tasks
- Family plan shares a grocery list and four projects among four members
Weak on
- AI-powered features and WhatsApp reminders are not on the free Personal plan
- Retention period and hosting region are not stated in the privacy policy
- No certification appears on the pages we opened
Skip it if: Buyers who need written assurances about where data lives or how long it is kept before signing. Personal is free; Premium is $4.99 per month billed annually and holds the AI features; Family and Teams cost more.
- 4
Sunsama is fourth because it is a daily-planning ritual tool rather than a plain list, and it charges for that from the first day. The single plan includes AI, MCP and Zapier with no credit meter on the pricing page, and the privacy policy says task data is never used to train models. No free plan exists, which keeps it behind cheaper apps that cover basic capture.
Strong on
- One flat Pro plan includes AI, MCP, Zapier and unlimited integrations
- Privacy policy says tasks, notes and calendar data are never used for model training
- SOC 2 Type 2 attested processes are named, with AES-256 at rest
Weak on
- No free-forever plan exists, so after the 14-day trial only the Pro plan remains
- Monthly billing costs $22 a month against $17 when billed yearly
- SSO, SCIM and audit logs are Enterprise only
Skip it if: Anyone who only wants a free shopping-and-chores list, since the entry cost is $17 a month on yearly billing. One Pro plan at $17 per month billed yearly or $22 monthly; 14-day trial without a card; Enterprise by contact.
- 5
Akiflow ranks fifth. It joins tasks, calendar sync and time blocking, and the Aki assistant with an MCP connector sits on the Pro plans. The monthly price is $34 against $19 yearly, the trial lasts seven days and the privacy policy does not say whether data trains models. It is a good planner whose terms are thinner than those of the four tools above it.
Strong on
- Two-way sync with Google and Outlook calendars alongside time blocking
- Aki assistant and MCP connector come with the Pro plans
- Emails become tasks, with Zapier and IFTTT automations on top
Weak on
- Only a 7-day free trial is offered, with no permanent free plan on the pricing page
- Privacy policy is silent on model training and hosting region
- Team pricing is not published and has to be requested from the sales team
Skip it if: Buyers who compare monthly billing, where $34 a month is the highest entry price in this ranking. Pro Yearly is $19 per month; Pro Monthly is $34; both have a 7-day trial; Teams is quote only.
- 6
Motion sits sixth because it is a whole workspace and charges like one. The AI Task Planner is the most automatic scheduling in this list, and the privacy page cites a SOC 2 Type II audit. Credits cap AI use at 7,500 per seat on Pro AI. The privacy policy lists machine-learning development among its purposes without separating customer content, which is the main reason it is not higher.
Strong on
- AI Task Planner places work on the calendar without manual dragging
- Privacy policy cites a SOC 2 Type II audit by Prescient Assurance
- Business AI adds capacity planning, Gantt charts and time tracking
Weak on
- Credits are capped at 7,500 per seat on Pro AI and 15,000 on Business AI
- Policy lists training machine-learning algorithms among purposes, with customer content not separately addressed
- No permanent free plan is shown, only a free trial on the pricing page
Skip it if: Individuals who want a simple list, since a per-seat workspace is more product than a to-do app needs. Pro AI $19 per seat, Business AI $29; credits are capped per seat monthly, annual billing saves 33%.
- 7
Morgen is seventh. It is a calendar app with tasks that gets the strongest hosting story here, with data centers and backups in Zurich and a stated 90-day deletion for AI request logs. The AI Planner and Kai assistant are shown without usage caps. A 14-day trial and a $30 monthly price keep it below the task-first apps.
Strong on
- Data centers, backups and logs are in Switzerland, with Temporal Cloud in Frankfurt
- Policy says its AI providers may not train on processed data
- Connects Google, Office 365, iCloud and CalDAV calendars, plus Todoist and Linear
Weak on
- No free-forever plan is listed, only a 14-day trial without a credit card
- AI Planner and Kai are shown without published usage limits
- Head office country is not stated on the pages we opened
Skip it if: Users who want a task list first and a calendar second, since the product is built the other way around. Individuals is $15 per month billed yearly or $30 monthly; Teams is $10 per seat billed yearly, 2 seats minimum.
- 8
Superlist comes eighth because the AI ladder is steep: Voice AI starts at $5, while meeting notes, chat and summaries need the $21 Super plan. Shared lists and notes are well suited to groups. The privacy policy lists Hetzner in Germany beside DigitalOcean and Cloudflare in the USA, which leaves hosting unclear, and the training statement covers only Google Workspace data.
Strong on
- Free plan allows unlimited tasks and notes with up to 5 people in shared lists
- Voice AI arrives at the $5 Basic tier
- Super adds AI Meeting Notes, AI Chat and email or Slack task summaries
Weak on
- Free plan stops at 5 private and shared lists in total
- Meeting notes and AI chat are unlimited only on the $21 Super plan
- Hosting is split across Germany and the USA, and training terms are stated only for Google Workspace data
Skip it if: Single users who only want AI on their own list, since the stronger AI sits behind a per-person $21 plan. Free covers 5 lists; Basic is $5 per person per month; Super is $21 with unlimited AI chat and notes.
- 9
Done is ninth. It is built around agents: every plan has a personal MCP endpoint, and the free plan allows 100 calls a month. The privacy policy says task content does not train models and states 30-day backups. The terms call it an early-access product and there are no certifications, so reliability is the open question.
Strong on
- Every plan has an MCP endpoint, with 100 free agent calls a month
- Nothing is marked done without the user's approval
- Privacy policy and terms both say task content is not used to train models
Weak on
- Terms describe the product as early access, so stability is not yet proven
- Scheduled agent routines and connected apps need the $5 Pro plan
- Hosting is on Cloudflare in North America and no certification is stated
Skip it if: Teams that need a track record, audit evidence or a long support history before relying on a task system. Free includes 100 agent (MCP) calls a month; Pro is $5 a month with unlimited calls; Teams is $20.
- 10
Taskade ranks tenth as a to-do list because the pages sell agents, automations and prompt-built apps more than lists. Starter at $6 for three users is cheap, and Pro allows its own Claude or Gemini keys. The free plan has no monthly AI credits, and the privacy policy says some providers process requests outside the U.S., including in China, depending on the model chosen.
Strong on
- Pro lets teams bring their own Anthropic Claude and Google Gemini keys
- Agents, automations and a developer API are included in paid tiers
- Starter covers three people for $6 per month billed yearly
Weak on
- Free plan has no monthly AI credits and only 3 Genesis apps
- Starter caps automation runs at 350 a month and agents at 3
- Model choice can send requests to providers outside the U.S.
Skip it if: Buyers who want a calm personal list, since the product centers on workspaces, agents and automations. Free has no AI credits; Starter is $6 per month billed yearly for 3 users; Pro $10 and Business $25.
- 11
Nozbe is eleventh. Its hosting story is clear, with a main server in Germany and backups in Paris and Frankfurt, and the Polish legal entity is named. The AI is narrow: Create using AI turns an idea into a project, and an MCP mention is the only agent hook. The pages say nothing on model training or retention, so AI buyers get less than elsewhere.
Strong on
- Main server in Germany on Hetzner, with encrypted backups in Paris and Frankfurt
- Create using AI turns an idea into a ready-to-run project
- Premium at $9 per user adds unlimited projects and 20 GB per user
Weak on
- Free plan caps active projects at 3 and keeps 7 days of completed-task history
- Pages do not state whether data trains models or how long it is kept
- AI and MCP access are not separately described or priced
Skip it if: Buyers who want an AI assistant that edits tasks, because the AI shown here is project creation. Free covers up to 3 users and 3 projects; Premium is $9 and Business $15 per user monthly, taxes extra.
- 12
Remember The Milk is twelfth because AI is a beta add-on for members, not a feature of the app. The MCP server lets Claude, ChatGPT or Cursor read and manage tasks, and Pro costs $49.99 a year with Zapier, IFTTT and Outlook sync. The pages do not state free plan limits, a training position or a retention period, so risk is hardest to size here.
Strong on
- MCP server lets Claude, ChatGPT or Cursor manage tasks
- Pro at $49.99 a year adds Outlook sync, Zapier, IFTTT and MilkScript
- Offline web app and Apple Watch support on Pro
Weak on
- The AI connection is a beta feature for members only
- Free plan limits were not shown on the pages we opened
- No training or retention statement; the assistant provider's own policy governs shared data
Skip it if: Anyone who wants built-in AI features such as voice capture or planning, rather than a link to an outside assistant. Free account via sign-up; Pro is $49.99 per year and the only plan with the beta AI connection.
How these AI to-do list apps were judged
What does the AI in a to-do app actually do?
The AI shows up as capture, planning or delegation. Todoist names Task Assist on Pro, TickTick offers AI Voice Capture and an assistant, and Superlist adds Voice AI at its $5 tier. Motion and Morgen place tasks onto a calendar with an AI planner, and Sunsama writes summaries of the day. Done, Any.do and Remember The Milk expose MCP so Claude or ChatGPT edits the list. Nozbe's AI creates projects from an idea. Most pages name the feature without showing output, so test it with a week of real tasks before paying.
How much do AI to-do list apps cost in 2026?
As of November 2026, entry prices run from free to $34 a month. Any.do Premium is $4.99 per month on annual billing, Done Pro $5, Todoist Pro $5, Superlist Basic $5, Taskade Starter $6 and Nozbe Premium $9 per user. Morgen and Akiflow are $15 and $19 on yearly billing, Sunsama $17, and Motion $19 per seat with capped credits. TickTick Premium is US$49.99 a year, as is Remember The Milk Pro. Watch the monthly rates, which are higher: Akiflow $34 and Morgen $30.
Do AI to-do apps train on your tasks?
Task lists hold private plans, so read the training line first. Todoist, Sunsama, Done and Taskade say customer content does not train models. TickTick says AI-feature data does not, and Morgen says its AI providers may not train on processed data. Superlist and Any.do give statements limited to Google Workspace data. Motion lists machine learning among its purposes, and Akiflow, Nozbe and Remember The Milk say nothing we found. Hosting varies too: Morgen in Switzerland, Nozbe in Germany, most others in the United States. Ask vendors for written answers.
How easy is it to leave an AI to-do app?
Tasks are small, so export is rarely the problem. The sticking points are habits and structure: Todoist filters, Nozbe projects, Sunsama's daily ritual and Motion's schedule are not portable as such. Remember The Milk's MilkScript is its own automation language, and Done and Any.do depend on an MCP setup you would rebuild elsewhere. Annual billing is the usual commitment. Before moving, export a project and rebuild one week of recurring tasks in a trial of the next app; the vendor pages we read did not show export formats.
Which AI to-do list app fits your work?
Match the app to how you work. A solo user who wants low cost looks at Todoist, TickTick or Any.do. Someone planning around meetings looks at Sunsama, Akiflow or Morgen. A team that wants automatic scheduling or agents considers Motion or Taskade. A Claude or ChatGPT user who wants an assistant to work through a queue tries Done or the Remember The Milk connector. Europeans with residency questions can start with Nozbe or Morgen. Count seats first, because several plans price per user.
How to choose an AI to-do list app in three steps
- Decide whether you want capture, planning or delegation. Write down where your tasks go wrong. If they are lost between inbox and list, you need fast capture, which Todoist, TickTick and Superlist cover with natural language or voice. If the list is long and the calendar is full, you need planning, which Motion, Morgen, Sunsama and Akiflow cover to different degrees. If you already use Claude or ChatGPT, you may only need an MCP connector such as Any.do, Done or Remember The Milk offer. Pick one need and test only apps that target it for a week.
- Price the AI at your real usage. Take the plan that holds the AI, not the free tier. Todoist Task Assist and TickTick's AI features need paid plans, Superlist's heavier AI sits at $21, and Motion caps credits per seat. Done limits free agent calls to 100 a month, and Taskade's free plan has no AI credits. Multiply by your seats and by twelve months, then compare monthly billing, which can nearly double the cost for Akiflow and Morgen. If you cannot find a cap on the pricing page, ask the vendor in writing before you commit.
- Read the data page before you import tasks. Open the privacy policy of each finalist and look for four lines: model training, retention after deletion, hosting region and certifications. Todoist, Sunsama and Motion name SOC 2 reports or attested processes, Morgen names Swiss data centers, and Nozbe names a German server. Where a line is missing, as with Akiflow and Remember The Milk on training, send a short written question. Keep client names and health notes out of any app that does not answer. Test deletion by closing a trial account and checking what the policy says remains.
Frequently asked questions
What is the best AI to-do list app in 2026?
Todoist ranks first here because it prints every price, offers a free tier, includes Task Assist on a $5 Pro plan and states that data does not train AI models. TickTick is the cheaper pick for voice capture, and Motion suits people who want AI to schedule tasks onto a calendar.
Is there a free AI to-do list app?
Todoist, TickTick, Any.do, Done, Superlist, Taskade and Nozbe have free plans, but AI is limited. Todoist's Task Assist and Any.do's AI features need paid tiers, while Done's free plan gives 100 agent calls a month and Taskade's free plan has no monthly AI credits. Motion, Sunsama, Akiflow and Morgen offer trials only.
What does MCP mean in a to-do app?
MCP lets an outside AI assistant read and change your task list. Any.do offers an official connector for ChatGPT, Claude and Codex, Done includes a personal endpoint on every plan, and Remember The Milk marks its connection as beta for members. Akiflow, Sunsama and Superlist also mention MCP on their pages.
Which AI to-do apps keep data in Europe?
Morgen states data centers and backups in Switzerland, with Temporal Cloud in Frankfurt, and Nozbe states a main server in Germany with backups in Paris and Frankfurt. Superlist lists Hetzner in Germany beside US providers. Todoist, TickTick, Sunsama, Motion and Done describe hosting in the United States.
Can AI plan my tasks onto my calendar automatically?
Motion's AI Task Planner and Morgen's AI Planner do this, according to their pricing pages. Akiflow supports time blocking with two-way calendar sync, and Sunsama guides a manual daily plan. Todoist and TickTick show tasks on calendar views but do not describe an auto-scheduler, so check each trial against your calendar.
How much does an AI to-do app cost per month?
Paid entry prices range from about $4.99 to $34 a month. Any.do, Done, Todoist and Superlist start at $5 per month on annual or monthly terms, Sunsama is $17 on yearly billing, and Akiflow and Motion are $19. Monthly billing costs more at Akiflow ($34) and Morgen ($30).
Do AI to-do apps train models on my tasks?
Several say no. Todoist, Sunsama, Done and Taskade state customer content is not used to train models, and TickTick says AI-feature data is not. Motion lists machine learning among its processing purposes, and Akiflow, Nozbe and Remember The Milk gave no statement on the pages we read.
Can I use a to-do app with Claude or ChatGPT?
Yes, through MCP or an API. Any.do names ChatGPT, Claude and Codex, Remember The Milk names Claude, ChatGPT and Cursor, and Done names Claude. Todoist lists AI agents under Integrations and offers an API, as does Taskade. Setup steps and plan requirements differ, so read each vendor's connector page first.