Tool profile
Todoist: cost, fit and limits
Todoist is a task manager made by Todoist Inc. that organizes work into projects, sub-tasks and due dates, with natural-language quick add, shared team workspaces and a Task Assist AI feature on its paid Pro plan, for individuals and teams.
What to know first
Todoist sells three plans: a free Beginner tier, Pro at $5 per month billed yearly ($7 billed monthly) and Business at $8 per user per month billed yearly. The AI is named Task Assist and sits on Pro, and the pricing page also lists AI tools and AI agents under Integrations. The page gives no usage caps for Task Assist. The privacy policy states data is processed in the United States.
Todoist at a glance
| Maker | Todoist Inc., Not stated on the vendor pages |
|---|---|
| Free plan | Yes |
| Entry price | $0 |
| API access | Yes |
| Category | Best AI To-Do List Apps in 2026, rank 1 of 12 |
| Website | todoist.com |
Who Todoist is best for
Solo planners on a budget
Pro costs $5 a month on yearly billing and raises personal projects from 5 to 300, which covers most households and freelancers without extra seats.
Small teams sharing projects
Business adds a shared workspace, team roles and permissions, and centralized billing, with room for up to 1000 members and guests across 500 team projects.
Users who capture tasks by typing sentences
Smart Quick Add reads natural language, so a line such as a task with a date becomes a scheduled item without opening several fields.
Todoist plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Beginner | $0 | 5 personal projects, due dates, sub-tasks, task reminders, 5 MB file uploads, list layout and 3 filter views. |
| Pro | $5 per month billed yearly ($60); $7 billed monthly | 300 personal projects, calendar and table layouts, task duration, custom reminders, Task Assist, deadlines, 100 MB uploads and 150 filter views. |
| Business | $8 per user per month billed yearly ($96); $10 billed monthly, plus local tax | Pro features for every member, a shared team workspace, up to 500 team projects, roles and permissions, centralized billing and 1000 members and guests. |
Checked November 2026.
What Todoist does
- Task Assist
- Listed on the pricing page as a Pro feature. The page names it without describing inputs or limits, so test what it drafts or sorts for you in a trial before relying on it.
- Smart Quick Add
- Natural-language capture turns typed text into a task with a date and project, which is the quickest route from thought to list on every plan.
- Calendar and table layouts
- Pro adds calendar and table layouts next to the default list. The calendar layout is useful when due dates matter more than project grouping, and the table layout suits people who sort by columns.
- Filter views
- Beginner includes 3 saved filter views and Pro raises the count to 150, so heavy users can build views by label, date or priority and keep them one click away.
- Team roles and permissions
- Business separates who can edit from who can only view, and adds shared templates and one invoice for the whole workspace, which suits teams that need an admin to control access.
How Todoist handles your data
The privacy policy says Todoist does not use information it collects, including through AI tools, to develop, improve or train AI or machine-learning models. Deleted accounts keep an encrypted copy in backup archives for 90 days. Data is processed by employees and service providers in the United States, and users in the European Economic Area are covered by standard contractual clauses for the transfer. The pricing page states SOC 2 Type II. The terms list a Delaware address for copyright notices only, so the headquarters country is not stated.
Where Todoist falls short in practice
- AI is gated and uncapped on paper. Task Assist is a Pro feature, and the pricing page states no monthly quota or example of use. A team cannot forecast AI behavior from the page alone.
- Free tier is deliberately small. Beginner stops at 5 personal projects and 5 MB uploads, and calendar and table layouts are not included, so a user with several areas of life outgrows it quickly.
- Tax is added to Business. The Business price is quoted per user before local tax, so the invoice for a team in a taxed region will be higher than the $8 or $10 shown.
Works with
Alternatives to Todoist
Todoist: common questions
Does Todoist Pro include AI?
The pricing page lists Task Assist among Pro features, at $5 per month billed yearly or $7 billed monthly. The page does not describe what Task Assist does in detail or give a usage cap, so check the behavior in a trial. The free Beginner plan does not list Task Assist.
Does Todoist train AI on my tasks?
The privacy policy says Todoist does not use information it collects, including information gathered through AI tools, to develop, improve or train AI or machine-learning models. It does not name the AI providers behind Task Assist in the pages we read, so ask the vendor if that matters to you.
How many projects does the free Todoist plan allow?
Beginner allows 5 personal projects, 5 MB file uploads, list layout and 3 filter views, with due dates, sub-tasks and reminders. Pro raises the limit to 300 personal projects and 100 MB uploads, and adds calendar and table layouts and 150 filter views.
Is Todoist certified for security?
The pricing page states SOC 2 Type II. The privacy policy says data is processed in the United States, with encrypted backups kept for 90 days after account deletion. The pages we read gave no ISO 27001 statement, and an EU hosting option was not described.
What does Todoist Business cost for a team?
Business is $8 per user per month billed yearly ($96 a year) or $10 billed monthly, plus local tax. It supports up to 1000 members and guests and 500 team projects, and adds roles and permissions and centralized billing on top of Pro features.