Tool profile
Appspace: cost, fit and limits
Appspace is a workplace platform made by Appspace Inc. that combines digital signage with an employee app, room booking and visitor management, with a free account and paid plans that are not priced on its pricing page.
What to know first
Appspace lists a Free plan with 2 premium users, 1 Appspace Device ID and 5GB of storage and bandwidth, then Express with 25 users and 25 Device IDs and Enterprise with 50 users and 50 or more Device IDs, both without prices. The pricing page opened is the workplace bundle, covering booking, visitor management and an employee app, so signage-only costs cannot be read from it.
Appspace at a glance
| Maker | Appspace Inc., Not stated on the vendor pages |
|---|---|
| Free plan | Yes |
| Entry price | Quote only |
| API access | No |
| Category | Best AI Digital Signage Software in 2026, rank 10 of 11 |
| Website | appspace.com |
Who Appspace is best for
Companies combining signage with an employee app
The pricing page lists an employee app, room booking and visitor management next to signage, so one vendor covers lobby screens and workplace tools.
Teams testing one screen for free
The Free plan allows 2 premium users and 1 Device ID with 5GB of storage and bandwidth, and it has unlimited account duration.
Frontline communication programs
A Frontline Worker Comms bundle includes an AI-powered mobile app, for organizations that reach staff on phones as well as on screens.
Appspace plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | No charge | 2 Premium users, 1 Appspace Device ID, 5GB storage and 5GB bandwidth per month, base support and unlimited account duration. |
| Express | Not published | 25 Premium users, 25 Device IDs, 25GB storage and bandwidth per month, advanced support, month-to-month or annual billing, by credit card or invoice. |
| Enterprise | Not published | 50 Premium users, 50 or more Device IDs, 50GB or more storage and bandwidth per month, premium-elite support, month-to-month or annual billing, by card or invoice. |
Checked November 2026.
What Appspace does
- Device IDs and users
- Plans are sized by Premium users and Appspace Device IDs, so cost scales with both screens and the people who publish content, not with screens alone, and storage and bandwidth are capped per plan.
- Workplace modules
- The pricing page lists room booking, visitor management and an employee app next to signage, so screens can sit inside a wider workplace suite, and the same account can serve both lobby displays and employee-facing tools.
- Appspace AI
- Appspace AI and assistants is a platform product with its own solution page. None of the three plan tables lists AI features, so the plan that includes it is not stated.
- Frontline mobile app
- The Frontline Worker Comms bundle includes an AI-powered mobile app, extending communications to staff who do not sit near a screen, such as frontline workers who are away from desks all day.
- Storage and bandwidth add-ons
- Extra cloud storage costs $0.10 per GB per month and extra bandwidth costs $0.15 per GB per month, with no currency stated on the page.
How Appspace handles your data
The Appspace privacy policy covers the website and personal data, and it carries no statement about AI training on customer content, so the vendor's policy was not checked for that. The page opened gives no retention period and no hosting region. No certifications are named on the pages opened; Gartner Magic Quadrant mentions are analyst recognition, not audits. Paid plans can be paid by credit card or invoice. For a regulated workplace deployment, ask Appspace Inc. for security documentation and data processing terms before connecting employee systems.
Where Appspace falls short in practice
- Prices are not published. Express and Enterprise show no price, so a buyer cannot compare Appspace with per-screen vendors on price without going through a sales conversation first, even for a rough budget.
- Bundle, not signage-only. The pricing page opened shows the workplace feature set rather than signage-only tiers, so the cost of screens alone was not separately priced, and a signage-only buyer may pay for modules they never use.
- Free plan is tiny. The Free plan limits you to 2 Premium users, 1 Device ID and 5GB of storage and bandwidth, enough to test one screen but not to run a site.
Works with
Alternatives to Appspace
Appspace: common questions
How much does Appspace cost?
Appspace publishes no price for Express or Enterprise on the pricing page opened. The Free plan costs nothing, and extra cloud storage is $0.10 per GB per month and bandwidth $0.15 per GB per month, currency not stated. Contact the vendor for a quote.
Does Appspace have a free plan?
Yes. The Free plan includes 2 Premium users, 1 Appspace Device ID, 5GB of storage and 5GB of bandwidth per month, base support and unlimited account duration. It is enough to test one screen before moving to Express or Enterprise.
Is the Appspace pricing page about signage?
Not only. The page opened is the workplace bundle, listing room booking, visitor management and an employee app. Signage-only tiers were not separately priced on the page, so ask Appspace for a signage quote if you do not need those modules, and ask which modules are mandatory.
What does Appspace AI do?
Appspace AI and assistants is a platform product with an Appspace AI solution page, and the Frontline Worker Comms bundle includes an AI-powered mobile app. None of the three plan tables lists AI features, so ask which plan includes them.
Does Appspace offer an API?
The pricing and privacy pages opened do not list an API for Appspace, so none is claimed here. This is a gap in what we read, not proof that none exists. If integrations matter to you, ask the vendor what is available and on which plan.