Tool profile
campai: cost, fit and limits
campai is a club and association management platform made by campai GmbH that covers member records, contributions, bookkeeping, newsletters, course and event booking and a mobile club app, priced by the number of active members.
What to know first
campai charges 30 euros per month, gross including VAT, for up to 100 active members, then 8 euros for each additional 50, with a custom quote above 1,000. Unlimited users and full API access come with the base price. A 14-day free trial needs no credit card. A separate product on the same page, chapster, costs 99 euros per year for a whole club. The pricing page names no AI feature.
campai at a glance
| Maker | campai GmbH, Germany |
|---|---|
| Free plan | Free trial only |
| Entry price | 30 euros per month (up to 100 active members) |
| API access | Yes |
| Category | Best AI Membership Management Software in 2026, rank 8 of 13 |
| Website | campai.com |
Who campai is best for
German-language clubs
The pricing page and product are in German, with SEPA, DATEV and bookkeeping tools that suit a Verein treasurer filing accounts.
Clubs with many volunteers
Unlimited users on every plan means a board, trainers and a treasurer can all log in without paying per seat or per role.
Clubs with courses and rooms
Course and event booking with waitlists, QR check-in and room and material management sit together with the member records. A hall or a set of equipment can be reserved in the same system.
campai plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| campai up to 100 active members | 30 euros per month, gross | Unlimited users, member management, newsletter, contributions and donations, bookkeeping, course and event booking, material and room management, club app and full API access. |
| campai above 100 members | 8 euros per additional 50 members per month | Billed monthly on top of the base price, counting only active members and not contacts or former members. |
| campai above 1,000 members | Individual quote | Custom pricing for larger organizations, with the price agreed with campai. Custom pricing for larger organizations, agreed individually with campai after a conversation about size and needs. |
| chapster | 99 euros per year | A separate product listed on the page: fixed annual price for the whole club, unlimited members and users, bookkeeping and an app for members and the board. |
Checked November 2026.
What campai does
- Active-member billing
- Only active members count toward the bill, so contacts, prospects and former members stay in the database without raising the monthly price. A club with 80 paying members and 400 contacts is billed for 80, which keeps the price tied to actual dues payers.
- Course and event booking
- Courses and events take bookings with waitlists, and QR check-in records attendance, which suits sports clubs and music schools with recurring sessions. Trainers can see who is booked into a session and who sits on the waitlist, and a volunteer at the door scans a code.
- Bookkeeping and contributions
- Professional bookkeeping, contribution collection and donations are part of the base price, with DATEV and SEPA among the named connections. A treasurer can book dues, donations and expenses in the same system that holds the member list, which cuts re-keying at year end.
- Room and material management
- Rooms and equipment can be booked inside the system, which prevents double-booking of a hall or a set of balls between trainers. Material management does the same for balls, keys or projectors, so a volunteer sees what is out before promising it to another group.
- Club app and API
- A mobile club app and full API access are included at the base price, along with webhooks for syncing member data to other systems. Because the API is not reserved for a higher tier, a club with a developer volunteer can link its own tools from the first day.
How campai handles your data
The homepage says that if an organization is not activated within three months after the trial, the organization and its data are deleted. The pages we opened do not state a hosting region, a general retention period, a certification or whether customer data trains AI models; the Security and trust section was not read in full, so the vendor's policy was not checked for those points. Company data names campai GmbH, and the legal entity is in Germany. Request a processing agreement and server location in writing before moving member records.
Where campai falls short in practice
- No named AI. The pricing page names no AI feature, so a club that wants AI drafting or insights has to bring a separate tool. Clubs wanting AI help with newsletters or insights must bring a separate tool for that.
- Paid setup and training. An onboarding package (Einrichtungspaket 300) costs 599 euros gross and training 165 euros per hour, which adds to the first-year cost for a small club.
- Trial rules. The trial runs 14 days, and an organization not activated within three months afterwards is closed with its data deleted. Plan the move from trial to paid plan early so nobody loses the work done during the trial.
Works with
Alternatives to campai
campai: common questions
How much does campai cost per month?
The base plan is 30 euros per month, gross including VAT, for up to 100 active members. Each additional 50 members adds 8 euros per month, and above 1,000 members the price is individual. Former members and contacts are not billed.
Does campai have a free trial?
Yes, a 14-day free trial that needs no credit card. If no plan is activated within three months after the trial, the organization is closed and its data deleted, so decide within that window or export what you need. Ask support to confirm the deadline in writing.
Does campai include unlimited users?
Yes. The pricing page lists unlimited users in the base plan, together with member management, newsletter, bookkeeping, course and event booking, a club app and full API access. That matters for clubs with many volunteers. Roles can still be limited by permission.
What is chapster on the campai pricing page?
Chapster is a separate product listed on the page at 99 euros per year for a whole club, with unlimited members and users, bookkeeping and an app for members and the board. It is a flat price, unlike the campai per-member pricing.
Does campai offer AI features?
The pricing page names no AI feature, and the pages we opened give no statement on AI training. A club that needs AI drafting should check the vendor's roadmap in writing before buying. Ask support whether any AI features are on the roadmap and how customer data would be handled.