Tool profile
DeepRFP: cost, fit and limits
DeepRFP is an AI proposal writing platform made by DeepRFP, S.L.U. that analyzes RFPs, drafts responses from a company library, builds compliance matrices and answers Excel forms, sold per user per month with a 7-day free trial.
What to know first
DeepRFP lists two plans. Pro costs $89 per user per month, cancel anytime, with discounted yearly plans. Elite costs $149 per user per month and adds pricing strategy, compliance briefings, custom instructions on all agents, a custom matrix generator, unlimited company profiles and priority support. Both show a 7-day free trial. The company is DeepRFP, S.L.U., and the legal notice and privacy policy reference Spain and GDPR.
DeepRFP at a glance
| Maker | DeepRFP, S.L.U., Spain |
|---|---|
| Free plan | Free trial only |
| Entry price | $89 per user, per month |
| API access | No |
| Category | Best AI RFP Software in 2026, rank 10 of 12 |
| Website | deeprfp.com |
Who DeepRFP is best for
Consultants and freelance bid writers
Per-user pricing with a 7-day trial and monthly cancellation suits people who write tenders for several clients and do not want an annual platform fee.
Teams answering tenders with a compliance matrix
Both plans generate compliance matrices from the RFP, which gives a writer a checklist of every requirement to address before the draft is reviewed.
Agencies that serve several clients
Elite removes the limit on company profiles, while Pro covers one, so an agency writing for multiple clients needs the higher tier.
DeepRFP plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Pro | $89 per user, per month | AI proposal writing agent, RFP analysis, proposal reviews, Excel form answers, compliance matrices, company library, 1 company profile, unlimited usage and multilanguage. |
| Elite | $149 per user, per month | Everything in Pro plus pricing strategy, compliance briefings, custom instructions on all agents, a custom matrix generator, unlimited company profiles and priority support. |
| Yearly billing | Discounted, amount not shown | The pricing page says yearly plans are discounted but does not show the discount, so ask for the figure before choosing annual billing. |
Checked November 2026.
What DeepRFP does
- Proposal writing agent
- An AI agent drafts responses from the inputs and the company library the user provides, rather than inventing content from nothing. Output quality depends on what the company library contains, so thin source material produces thin drafts.
- RFP analysis
- The tool analyzes the RFP and flags proposal risks, which gives a writer an early list of difficult or unusual requirements. The pages read describe the flagging only briefly, so test it on a past tender you already know well.
- Compliance matrices
- A matrix of requirements and responses is generated from the RFP text, which helps ensure no mandatory item is skipped before submission. It acts as a checklist that a reviewer can tick through before the proposal is sent to the buyer.
- Excel form answers
- The platform can fill in Excel forms, which suits tenders that arrive as a spreadsheet with hundreds of lines to answer. The Excel form answers are included in both Pro and Elite, so the lower tier is not locked out of spreadsheets.
- Proposal review
- A review pass checks the proposal before submission, and Elite lets custom instructions apply to all agents, such as a house writing style. Elite adds custom instructions across all agents, which can encode a house style or a bidding rule.
How DeepRFP handles your data
DeepRFP's pricing page says it does not use customer data to train any AI model. The company is DeepRFP, S.L.U., and the privacy policy references GDPR. The legal notice page names the legal entity. The pages read did not state a hosting region, a retention period or any security certification, so a buyer in a regulated sector should ask for those, along with the sub-processors that handle prompts and company library files.
Where DeepRFP falls short in practice
- Cost scales with seats. Pricing is per user, so a bid team of ten on Pro costs $890 a month, and large response teams will find per-seat billing less efficient.
- Few integrations named. The pages read list Excel forms and company library upload, but no CRM, document store or chat integration, so manual import is likely. A buyer would need to upload files by hand or ask the vendor how a library can be connected instead.
- No certifications stated. Neither SOC 2 nor ISO 27001 was stated on the pages read, so security reviews at larger customers may stall. The privacy policy references GDPR, but that is not the same as an audited certification.
Works with
Alternatives to DeepRFP
DeepRFP: common questions
How much does DeepRFP cost?
Pro is $89 per user per month and cancel anytime, and Elite is $149 per user per month. Both are shown with a 7-day free trial, and yearly plans are described as discounted without an amount. Costs rise with each added user, so multiply by your response team size.
What is the difference between DeepRFP Pro and Elite?
Elite includes everything in Pro and adds pricing strategy, compliance briefings, custom instructions on all agents, a custom matrix generator, unlimited company profiles and priority support. Pro covers one company profile, so agencies writing for several clients need the Elite tier.
Does DeepRFP train AI on my data?
The pricing page says the company does not use customer data to train any AI model. The privacy policy references GDPR. The pages read did not state a hosting region or retention period, so ask for those terms before uploading client material.
Is there a free trial for DeepRFP?
Yes. The pricing page shows a 7-day free trial on both Pro and Elite, and says plans can be cancelled at any time. Use the week on a live tender, including the compliance matrix and an Excel form, instead of a sample.
Where is DeepRFP based?
The company is DeepRFP, S.L.U., and the legal notice page identifies a Spanish company. The privacy policy references GDPR. That makes it the only vendor in this ranking whose pages state a European entity, though the pages do not say where data is stored.