Tool profile
EZRentOut: cost, fit and limits
EZRentOut is a web-based equipment rental management system that handles bookings, availability calendars, rental webstores and invoicing for equipment rental businesses, sold in Growth, Premium and Enterprise plans with annual billing in USD. It is built for rental firms that want a webstore.
What to know first
EZRentOut starts at $399 a month billed annually for Growth with 4 users and 1 location, and rises to $499 for Premium with 6 users and 2 locations. Enterprise is quoted and targets larger heavy equipment firms. Additional users cost $20 each. The pricing page shows trial buttons of 7 and 14 days, names no AI feature and gives no maker or location.
EZRentOut at a glance
| Maker | Not stated on the vendor pages, Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $399 USD per month billed annually |
| API access | No |
| Category | Best AI Equipment Rental Software in 2026, rank 8 of 12 |
| Website | ezo.io/ezrentout/ |
Who EZRentOut is best for
Heavy equipment rental firms
Premium adds work orders, sub-renting and long-term rentals with cycle billing, which are daily tasks for a dealer with excavators or lifts.
Businesses using QuickBooks
Premium lists a QuickBooks integration, letting an accountant pull invoices without retyping them. QuickBooks sits on Premium, so an accountant can pull invoices without retyping them.
Fleets with telematics
Enterprise names GPS and telematics integrations, item audit and custom roles, features aimed at large fleets with many sites. Item audit and custom roles are listed there, aimed at big fleets across several sites.
EZRentOut plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Growth | $399 USD per month, billed annually | Bookings and availability calendar, mobile app, multiple payment integrations, custom reports and a rental webstore. Includes 4 users and 1 location; extra users cost $20 each. |
| Premium | $499 USD per month, billed annually | Everything in Growth plus QuickBooks integration, sub-renting, work orders, long-term rentals with cycle billing and customer or business-level pricing. Includes 6 users and 2 locations. |
| Enterprise | Custom quote | Everything in Premium plus support for multiple sites, custom integrations, GPS and telematics integrations, item audit and custom roles, aimed at larger heavy equipment rental companies. |
Checked November 2026.
What EZRentOut does
- Bookings and availability calendar
- Growth gives a calendar view of what is booked and free, the baseline needed before any quote goes to a customer. It is the baseline needed before a quote reaches a customer, and it sits on Growth.
- Rental webstore
- A webstore on Growth lets customers browse and reserve equipment online, rather than phoning in an order. Customers can browse and reserve equipment online instead of phoning in orders.
- Work orders and sub-renting
- Premium adds work orders for maintenance and sub-renting, so a dealer can rent in equipment from another firm to fill a gap. Premium adds work orders for maintenance and sub-renting, which lets a dealer rent in gear from another firm.
- Long-term rentals with cycle billing
- Premium handles rentals that bill on a cycle, such as monthly, which differs from the one-off invoices of short event rentals. This differs from the one-off invoices of short event rentals and sits only above Growth.
- Customer and business-level pricing
- Premium supports price rules per customer or business, useful for contractors with negotiated rates. Price rules can be set per customer or per business, useful for contractors with negotiated rates and repeat orders.
How EZRentOut handles your data
EZRentOut's pricing page does not state a position on model training, hosting region, retention after cancellation or certifications, and it names no maker or headquarters country. Enterprise lists GPS and telematics integrations, which would carry machine location data into the system. A buyer should ask for the privacy policy, a data processing agreement and the legal entity behind the product before agreeing to annual billing.
Where EZRentOut falls short in practice
- High entry price. At $399 a month billed annually, Growth costs several times what Goodshuffle Pro Lite, RentMy Nano or HireHop Starter cost, with only 4 users included.
- Annual billing. Prices are billed annually, so a first-year commitment is the default. A team unsure of fit should ask whether monthly billing exists. A team unsure of fit should ask whether monthly billing exists.
- Conflicting trial terms. One button promises a 14-day trial and another says 7 days, and the Enterprise comparison table is hard to read, so verify details by email.
Works with
Alternatives to EZRentOut
EZRentOut: common questions
How much does EZRentOut cost?
Growth is $399 USD per month billed annually and includes 4 users and 1 location. Premium is $499 per month billed annually with 6 users and 2 locations. Additional users cost $20 each, and Enterprise is a custom quote. Confirm whether the figures cover tax and which payment processing fees apply.
Does EZRentOut work with QuickBooks?
QuickBooks integration is listed on the Premium plan, not on Growth. The pricing page does not state whether it is one-way or two-way, or which QuickBooks versions it supports. Ask for a demo with a sample invoice so your accountant can see how rental charges map to accounts.
Is there a free trial for EZRentOut?
A free trial is offered, but the length conflicts: one button says 14 days and another says 7. There is no free plan. Ask support which length applies to your account and whether data entered in the trial is kept when you buy.
Can EZRentOut handle long-term rentals?
Premium includes long-term rentals with cycle billing, plus work orders and sub-renting. Growth does not list them. If your business rents equipment for months at a time, compare the $499 Premium price rather than the $399 headline, since the cycle billing feature sits only above Growth.
Does EZRentOut have AI features?
The pricing page we opened names no AI feature. Enterprise lists GPS and telematics integrations, which bring in data from machines, but that is integration rather than AI. If automated scheduling or an assistant is a requirement, ask the vendor in writing what it offers today.