Tool profile
HQRent: cost, fit and limits
HQRent is a rental management and booking system made by Big Rentals Inc. that gives vehicle, boat and equipment rental shops online booking, fleet management, digital contracts and optional custom websites, sold in three monthly plans.
What to know first
HQRent prices three plans openly, Essentials at $169, Growth at $199 and Scale at $399 per month, each billed monthly with a one-time $200 setup fee. All three allow unlimited equipment. Payment processing rates fall from 4.4 to 3.4 percent as the plan rises. The yearly discount is described two different ways, and the pricing page names no AI feature.
HQRent at a glance
| Maker | Big Rentals Inc., Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $169 per month plus $200 setup |
| API access | Yes |
| Category | Best AI Equipment Rental Software in 2026, rank 6 of 12 |
| Website | hqrent.com |
Who HQRent is best for
Single-location rental shops
Essentials gives one user and one location with online booking, digital contract signing and fleet management, enough for an owner-operator.
Shops that want a branded website
Growth bundles a custom designed website, valued at $2,500 on the page, plus automated review collection and customer reminders. Growth bundles it with automated review collection and customer reminders.
Teams with developers
Scale lists advanced API and webhook access and an OpenPhone texting integration, which lets a technical team connect HQRent to other systems.
HQRent plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Essentials | $169 monthly with a $200 setup fee | 1 user, 1 location, unlimited equipment, online booking, fleet and customer management, digital contract signing, document collection, email support and basic reporting. |
| Growth | $199 per month plus $200 setup | 2 users, 1 location. Adds a custom designed website, priority support, advanced reporting, automated review collection, customer reminders, workflows, website text chat and custom branding. |
| Scale | $399 per month plus $200 setup | Unlimited users and locations. Adds 24/7 priority support, advanced analytics, role-based permissions, advanced API and webhook access, OpenPhone integration and a dedicated account manager. |
Checked November 2026.
What HQRent does
- Online booking and fleet management
- Every plan offers online booking and fleet management with unlimited equipment, so catalog size is not a reason to move up a tier. Catalog size is therefore not a reason to move up a tier.
- Digital contracts and documents
- Essentials already includes digital contract signing and document collection, which saves paper at the counter for each rental. That removes a paper step from every counter rental, including the document collection.
- Automated reminders and reviews
- Growth sends customer reminders and collects reviews automatically, removing two manual follow-up tasks from the owner's day. Two manual follow-up tasks leave the owner's daily list once Growth is active.
- API and webhook access
- Scale opens advanced API and webhook access, the only tier where outside systems can be wired in by a developer. Without that tier, outside systems cannot be wired in by a developer.
- Role-based permissions
- Scale adds advanced permissions per role, useful for a business with several locations and staff who should not see revenue. That matters for businesses with several locations and staff who should not see revenue.
How HQRent handles your data
HQRent's pricing page leaves data practices unaddressed: no stated policy on model training, hosting region, retention after cancellation or certifications. What it does show is payment processing at tiered rates of 4.4, 3.9 and 3.4 percent. Because the product collects signed contracts and customer documents, ask for a privacy policy and data processing agreement before uploading renter ID or waivers.
Where HQRent falls short in practice
- Seat and location caps. Essentials allows one user and one location, and Growth allows two users and one location, so an expanding team reaches the $399 Scale plan quickly.
- Processing fees on top. Payment processing costs 4.4 percent on Essentials, 3.9 on Growth and 3.4 on Scale, which for a busy shop can outweigh the difference between plan prices.
- Unclear trial and yearly terms. Each plan has a try-for-free button but no stated trial length, and the yearly toggle says two months free while the FAQ says 20 percent off.
Works with
Alternatives to HQRent
HQRent: common questions
How much does HQRent cost in total?
Plans are $169, $199 and $399 per month, billed monthly, plus a $200 one-time setup fee on each. Payment processing adds 4.4, 3.9 or 3.4 percent depending on plan. A shop taking $10,000 in card payments a month would pay several hundred dollars in processing, so include it in your comparison.
Does HQRent allow unlimited equipment?
Yes. The pricing page lists unlimited equipment on the Essentials plan and the higher tiers. The limits are elsewhere: Essentials covers 1 user and 1 location, Growth 2 users and 1 location, and Scale unlimited users and locations. A growing team will hit staff or location caps before it hits an inventory cap.
Is there a free trial for HQRent?
Each plan has a try-this-plan-for-free button, but the pages we opened do not state the trial length. Ask HQRent how long the trial runs, whether the $200 setup fee applies during it and whether your data carries over once you subscribe, before you enter booking data.
What does HQRent's yearly discount actually give?
The pricing page is inconsistent: the yearly toggle says two months free, while the FAQ describes a 20 percent discount. Those are different numbers. Confirm which one applies in writing, and ask whether the $200 setup fee is also charged on a yearly plan.
Does HQRent connect to other tools?
Scale lists apps and integrations, advanced API and webhook access and an OpenPhone texting integration. Growth and Scale also include a custom branded website. The page names no accounting integration, so check whether your bookkeeping package can import HQRent data before you commit.