Tool profile
Gymdesk: cost, fit and limits
Gymdesk is gym and studio management software from Gymdesk that handles booking, membership billing, point of sale, attendance and a member app, priced by the number of active members. It offers a 30-day free trial and no contracts.
What to know first
Gymdesk prices by active member band: Micro Gym up to 50 members at $100 list or $75 with Gymdesk Payments, Small Gym 51 to 100 at $125 or $100, and Medium Gym 101 to 150 at $175 or $150. A 30-day free trial is offered with no contracts. The site names dance studios as an industry, though the pricing page is written for gyms. No AI feature is named.
Gymdesk at a glance
| Maker | Gymdesk (legal entity not stated on the pages read), Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $75 per month with Gymdesk Payments (Micro Gym, up to 50 members) |
| API access | No |
| Category | Best AI Dance Studio Software in 2026, rank 8 of 12 |
| Website | gymdesk.com |
Who Gymdesk is best for
Small studios under 50 members
Micro Gym at $75 a month with Gymdesk Payments is the lowest band, which suits a young studio with a short roster.
Owners who avoid contracts
The pricing page says there are no contracts and a 30-day free trial, so a studio can test billing and attendance for a month before committing.
Studios that sell at the front desk
Billing and point of sale for memberships sit in the same product, so a studio selling merchandise or passes does not need a separate till.
Gymdesk plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Micro Gym | $100 list; $75 per month with Gymdesk Payments | For up to 50 active members. The list price is $100 and the lower price needs Gymdesk Payments for processing. |
| Small Gym | $125 list; $100 per month with Gymdesk Payments | For 51 to 100 active members. The list price is $125 and the lower price needs Gymdesk Payments for processing. |
| Medium Gym | $175 list; $150 per month with Gymdesk Payments | For 101 to 150 active members. The list price is $175 and the lower price needs Gymdesk Payments for processing. |
Checked November 2026.
What Gymdesk does
- Class and appointment booking
- Members book classes and appointments, which covers a studio's weekly timetable and private lessons in one calendar for staff and families. The pages we read do not describe waitlists or capacity limits, so check them in the trial.
- Billing and point of sale
- Membership billing and a point of sale sit together, so a studio charges recurring fees and sells items without a second system. The pages do not list supported card readers, so confirm hardware before buying any.
- Attendance and facility access
- Attendance tracking and facility access are listed, which helps a school record who attended each class and who is allowed in the building. The pages do not describe how access hardware connects, so ask before a purchase.
- Mobile member app
- Members use a mobile app to book and manage accounts. The pages we read do not say whether the app can carry the studio's own branding.
- Automations, email and SMS
- Automations plus email and SMS marketing support reminders and follow-ups, so staff do not have to message each lapsed member by hand. The pages we read do not list templates or sending limits, so test one campaign.
How Gymdesk handles your data
The Gymdesk pages we read do not say whether customer data trains AI models, how long records are kept, where data is hosted or which certifications apply. The privacy page address we tried returned a 404, so we could not read a policy. No AI feature is named, which limits the AI processing question, but member contacts and payment records still sit in the system. A studio should ask the vendor for a current privacy policy, hosting region and cancellation deletion terms in writing before importing students.
Where Gymdesk falls short in practice
- Pricing stops at 150 members. The bands we read end at 150 active members, so a large school needs a quote or a different tool, and the pricing page does not show what happens above that.
- Discount needs Gymdesk Payments. The lower price applies only when payments run through Gymdesk Payments, so a studio with its own processor pays the list price, $25 more per band.
- Gym-oriented pricing page. The site names dance studios as an industry, but the pricing page is for gyms, so dance skill tracking and recital fees are not described.
Alternatives to Gymdesk
Gymdesk: common questions
How does Gymdesk price by members?
Gymdesk bands by active members: up to 50 at $100 list, 51 to 100 at $125 and 101 to 150 at $175. Each band drops by $25 with Gymdesk Payments. The pages we read do not say how an active member is counted, so ask whether paused or trial members count.
Is there a free trial?
Yes, the pricing page says Start Your Free 30-Day Trial and states no contracts. The text we read does not say whether a card is required, so check before you register, and use the month to import a roster and run a billing cycle.
Does Gymdesk have AI features?
No AI feature is named on the pages we read. Gymdesk lists booking, billing, point of sale, attendance, a member app and automations with email and SMS marketing. Compare Amilia, Wellyx or Teachworks if a named AI assistant is a requirement.
Can a dance studio use Gymdesk?
The site names dance studios among its industries, but the pricing page speaks to gyms. A dance school can use booking, billing and attendance, though the pages we read do not describe skill levels or recital fees. Test a term of classes in the trial before committing.
What is Gymdesk Payments?
Gymdesk Payments is the vendor's payment processing. The pricing page shows a lower monthly price when a studio processes through it, such as $75 instead of $100 for Micro Gym. Ask for the card rate and any payout delay before switching from another processor.