Tool profile
inFlow Inventory: cost, fit and limits
inFlow Inventory is a cloud inventory and order management system made by Archon Systems Inc., a Canadian company, that handles stock, sales, purchasing, barcoding and B2B ordering for small and mid-sized businesses. It offers an AI Report Assistant and an MCP server as paid add-ons, and it is sold in four annual tiers.
What to know first
inFlow is the most itemized product in this category. Four annual tiers set team members and locations, and nearly everything else is a priced add-on: lot numbers, serial numbers, the AI Report Assistant, the API with MCP, a B2B portal and a scanning app. That makes the monthly bill predictable once you list the options you need, but also easy to underestimate if you only read the tier price.
inFlow Inventory at a glance
| Maker | Archon Systems Inc., Canada |
|---|---|
| Free plan | Free trial only |
| Entry price | $99 per month billed annually for Lite |
| API access | Yes |
| Category | Best AI Inventory Management Software in 2026, rank 4 of 11 |
| Website | inflowinventory.com |
Who inFlow Inventory is best for
Wholesalers needing purchase approvals
Pro and Max let a business require approval on purchase orders and set approval limits, which controls spending when several staff can create orders.
Field service and HVAC suppliers
The use-case list includes asset tracking, field service inventory, HVAC and solar installers, with a Stockroom scanning app, so trucks and shelves can be tracked.
Owners who want answers from their data
The AI Report Assistant generates custom reports and tables through chat, which saves building filters by hand for questions about orders and stock.
Teams already using Claude
The API and MCP add-on lets Claude create orders or update pricing by chatting, which helps an operator who already works in that assistant.
inFlow Inventory plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Lite | $99 per month billed annually | Two team members and one location without sublocations, with unlimited products, sales, purchases and integrations, plus a $100 hardware credit for new customers. |
| Core | $299 per month billed annually | Five team members and five locations, unlimited products and integrations, and a $250 hardware credit for new customers. Marked most popular. |
| Pro | $499 per month billed annually | Ten team members, unlimited locations, advanced access rights by location and sales rep, and purchase order approval limits. |
| Max | $699 per month billed annually | Twenty team members, unlimited locations and advanced access rights, with a $1,000 hardware credit for new customers. Manufacturing starts at $169 and Stockroom at $69. |
Checked November 2026.
What inFlow Inventory does
- AI Report Assistant
- A chat window builds custom reports from questions about orders and inventory and returns tailored tables. It costs $39 a month as an add-on on the tiers shown.
- API and MCP server
- An add-on at $49 a month provides API access including an MCP server so other services and assistants can connect. Claude can create orders or update pricing through it.
- Stockroom app
- A mobile app scans stock in and out and starts at $39 a month as an add-on, or $69 as its own Stockroom product for tracking consumables and internal supplies.
- Showroom B2B portal
- Business customers can order from a portal, priced at $39 a month. Combined with 95-plus integrations, it lets a wholesaler offer self-service ordering without a separate shop.
- Manufacturing edition
- The Manufacturing product adds assembly and bills of materials on top of inventory features, starting at $169 a month billed annually, with labor and material cost tracking.
How inFlow Inventory handles your data
inFlow's customer privacy notice is issued by Archon Systems Inc., the owner and operator of inFlow, and says users control the data they enter into their databases, which is processed according to each user's chosen settings. The notice lists registration, billing and support data that Archon collects. The pages read did not state certifications, hosting providers or regions, retention periods or whether customer data is used to train the AI Report Assistant, so ask in writing.
Where inFlow Inventory falls short in practice
- Add-ons raise the real price. Lot numbers, serial numbers, advanced access rights, the AI assistant and the API each carry a monthly fee. A Core customer who needs several can pay well above $299.
- Team sizes are small. Lite allows two members and Max twenty. Extra members cost between $14 and $29 each depending on volume, so a growing warehouse crew adds up quickly.
- AI is reporting only. The assistant answers questions and builds reports. No page describes demand forecasting or automatic reorder suggestions, so planning still relies on reorder points you set.
Works with
Alternatives to inFlow Inventory
inFlow Inventory: common questions
What do the inFlow tiers differ on?
The tiers differ mainly in team members, locations and access controls. Lite offers 2 members and 1 location, Core 5 and 5, Pro 10 and unlimited, and Max 20 and unlimited. Products, sales, purchases and integrations are unlimited in all of them. Pro and Max add advanced access rights and purchase approval limits.
How much does the inFlow AI Report Assistant cost?
The pricing calculator lists the AI Report Assistant as an add-on at $39 per month. The product page describes it as chat that generates custom reports and tailored tables from your order and inventory data. Check whether your tier includes it before you buy, since add-on pricing can change.
Can I connect Claude to inFlow?
Yes. The home page says Claude can be hooked up through inFlow's MCP to create orders or update pricing by chatting, and the pricing page lists the API and MCP server as a $49 monthly add-on. Decide which staff may use it, since write actions change live inventory records.
Does inFlow handle manufacturing?
Yes, through inFlow Manufacturing, which includes everything in inFlow Inventory plus assembly, bills of materials, labor and material cost tracking and a view of what is buildable from current stock. It starts at $169 a month billed annually. Test it with a real recipe to see how scrap and substitutions are handled.
Is there a free trial for inFlow?
Yes, the home page offers a free 14-day trial with no credit card required. A Black Friday notice on the page also mentions free onboarding worth 499 USD with a code, valid until November 30. Use the trial to import products and test your integrations.