Tool profile
RentalWorks: cost, fit and limits
RentalWorks is a rental inventory and accounting system made by Database Works, Inc. for entertainment-industry rental houses, combining asset tracking, purchasing, accounting and barcode or RFID scanning. Its product page is aimed at production and event companies.
What to know first
RentalWorks publishes no prices: the product page lists no plans and a buyer must contact sales. The page describes inventory tracking and asset management for the entertainment industry, accounting and purchasing built into rental inventory, multiple offices, warehouses and currencies, and a QuikScan mobile app for barcode and RFID scanning. It does not mention AI. A buyer must contact the vendor for a quote.
RentalWorks at a glance
| Maker | Database Works, Inc., Not stated on the vendor pages |
|---|---|
| Free plan | No |
| Entry price | Quote only |
| API access | Yes |
| Category | Best AI Equipment Rental Software in 2026, rank 10 of 12 |
| Website | dbworks.com/products/RentalWorks/ |
Who RentalWorks is best for
Entertainment rental houses
The product page is written for the entertainment industry and ties inventory, purchasing and accounting together for companies that rent lighting, audio or staging.
Warehouses that scan at the dock
QuikScan supports barcode and RFID scanning at check-out and check-in, which replaces manual counting for large pick lists. QuikScan supports barcode and RFID scanning, which replaces manual counting for large pick lists.
Multi-office and multi-currency firms
Multiple offices, warehouses and currencies are supported, a need for touring and cross-border rental companies. Multiple offices, warehouses and currencies are supported, which suits touring and cross-border rental companies.
RentalWorks plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Sales quote | Not published | The product page lists no plans or prices, and pricing needs a sales request. The scope of a quote is not described. |
| Fixed asset accounting | Included in the product description | Straight-line depreciation for fixed assets and accounting and purchasing built into rental inventory, as described on the product page; no separate price is shown. |
| QuikScan mobile app | Not published | Mobile app for barcode and RFID scanning at check-out and check-in. The page gives no price or plan restriction for it. |
Checked November 2026.
What RentalWorks does
- Inventory tracking and asset management
- The product page describes inventory tracking and asset management for the entertainment industry, covering both rental items and the fixed assets behind them. It covers both the rental items and the fixed assets behind them in one record.
- Built-in accounting and purchasing
- Accounting and purchasing live inside the rental inventory system, which spares a rental house a separate bookkeeping link for equipment purchases. A rental house avoids a separate bookkeeping link for equipment purchases and depreciation.
- Multiple offices and currencies
- The system supports several offices, warehouses and currencies, matching companies that move gear between locations or countries. That matches companies that move gear between locations or countries, in several currencies.
- QuikScan barcode and RFID
- The QuikScan mobile app handles barcode and RFID scanning at check-out and check-in. It handles barcode and RFID scanning at check-out and check-in, on a mobile device.
- Straight-line depreciation
- Fixed assets can be depreciated on a straight-line basis, tying rental revenue to asset value inside one system. That ties rental revenue to asset value inside one system, without a separate ledger.
How RentalWorks handles your data
RentalWorks' product page covers features only. It says nothing on model training, hosting region, retention after cancellation or certifications, which leaves those questions for the sales process. It does mention third-party integrations through APIs, so data can flow to outside systems, and it places accounting records and asset values inside the product. Ask Database Works for a privacy policy, hosting details and a data processing agreement before signing.
Where RentalWorks falls short in practice
- No published pricing. The product page lists no plans or prices and a sales request is required, so a buyer cannot compare cost before a call. A buyer cannot compare cost before a call.
- Entertainment focus. The product page speaks to entertainment-industry buyers only. A construction or party rental firm should check whether its workflows, such as long-term cycle billing, are covered.
- No trial or AI named. The page names no free trial and no AI feature, so evaluation happens through a demo and sales process. Evaluation therefore happens through a demonstration and a sales process.
Works with
Alternatives to RentalWorks
RentalWorks: common questions
What does RentalWorks cost?
The product page lists no plans or prices, and pricing needs a sales request. Ask for a written quote that separates licence, implementation, the QuikScan app, support and any modules, and ask how pricing changes with users and locations, since none of these are described publicly.
Who is RentalWorks designed for?
The product page focuses on the entertainment industry and describes inventory tracking, asset management, built-in accounting and purchasing, multiple offices, warehouses and currencies. A rental house that supplies productions or live events matches that description better than a general tool, rental or party shop.
Does RentalWorks support barcode or RFID scanning?
Yes. The product page names a QuikScan mobile app for barcode and RFID scanning at check-out and check-in. The page does not say which devices or tags it supports or whether it costs extra, so ask for a test with your own hardware before purchase.
Does RentalWorks include accounting?
The product page says accounting and purchasing are built into the rental inventory, and it lists straight-line depreciation for fixed assets. It does not say whether it replaces or connects to an external ledger, so ask how journals export to your accounting package before you decide.
Does RentalWorks have an API?
The product page mentions third-party integrations via APIs. It does not list endpoints, rate limits or example integrations. If you need to connect a webstore, CRM or business intelligence tool, ask for API documentation and a sandbox before you commit.