Tool profile
Rentman: cost, fit and limits
Rentman is a rental and event operations platform made by Rentman B.V. that combines inventory availability, crew scheduling, quoting and project planning, sold as separate per-user modules with a 30-day trial. It is aimed at event, AV and production companies and lists API access on its platform plan.
What to know first
Rentman is priced by module rather than as one bundle: Inventory, Crew and Organize each have Basic users at no cost and paid Power Users, while the Rentman Platform plan carries the CRM, API access and the mobile app. Quoting and equipment tracking are add-ons. Yearly billing saves 8 percent according to the pricing page, and the homepage names no AI product.
Rentman at a glance
| Maker | Rentman B.V., Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | €14 per Power User per month |
| API access | Yes |
| Category | Best AI Equipment Rental Software in 2026, rank 2 of 12 |
| Website | rentman.io |
Who Rentman is best for
Event and AV companies
Inventory availability, bundles and crew scheduling sit in one system, so a company that sends gear and technicians to the same job plans both from one booking.
Teams with many occasional staff
Basic users are free on Inventory, Crew and Organize, which suits freelancers or warehouse helpers who only need to view and update, not edit settings.
Shops that want scanning at the dock
The Equipment Tracking add-on costs €9 per Power User per month and brings QR and barcode scanning to check-out and check-in.
Rentman plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Rentman Platform | €39 per month | CRM and communication, tasks, team collaboration, dashboards and calendars, file sharing, the mobile app and API access. It underpins the Inventory, Crew and Organize modules. |
| Inventory Standard | €14 per Power User, billed monthly | Inventory data, availability tracking, scheduling, bundles, consumables, repairs and reports. Yearly billing is priced about 8 percent lower, and prices exclude taxes. |
| Inventory Pro | €19 per Power User per month | Everything in Standard plus multiple stock locations and a richer set of reports, which suits companies with more than one warehouse. |
| Crew Pro | €24 per Power User per month | Time tracking with hourly and daily rates and the broadest Crew reporting. Crew Standard adds a crew app with availability tracking. |
Checked November 2026.
What Rentman does
- Availability tracking and bundles
- Inventory Standard tracks what is free for a date range, supports product bundles and consumables, and logs repairs, so planners see conflicts before a quote goes out.
- Crew app
- Crew Standard gives technicians an app to mark availability, and Crew Pro adds time tracking at hourly or daily rates for payroll-style reporting. Crew Pro then adds time tracking for payroll-style reporting on top of that.
- Quoting and Invoicing add-on
- At €9 per Power User per month, this add-on adds e-signatures and online payments to quotes, so it is a cost to count on top of Inventory.
- Equipment Tracking add-on
- A separate €9 add-on brings QR and barcode scanning, used when a warehouse wants scans at check-out and check-in instead of manual ticking. It is priced per Power User, so the cost scales with the number of planners.
- Contract lengths
- The pricing page offers monthly, quarterly, half-yearly and yearly contracts, with the yearly option carrying the stated saving. The page says yearly billing saves 8 percent against monthly billing.
How Rentman handles your data
Rentman's privacy policy says information may be used to improve its services, including artificial intelligence tools, and that personal data may be transferred to and from the United States. It does not state a hosting region, a training position for customer data or a certification such as ISO 27001. Retention and deletion of customer data are described as governed by a data processing agreement, which is not on the privacy page, so buyers should request that document before loading production records.
Where Rentman falls short in practice
- Modules multiply the bill. A shop that needs inventory, crew, quoting and tracking pays for four things per Power User, so the starting price of €14 rarely reflects the real monthly total.
- No refunds on downgrade. Rentman states there are no refunds for downgrades or cancellations, which makes a mid-term change in module count a sunk cost under the chosen billing period.
- Enterprise terms are sales only. Larger setups are handled by sales with no published price, and the DPA that governs retention is not part of the public privacy page. Ask for the DPA text before any production data is loaded.
Works with
Alternatives to Rentman
Rentman: common questions
How much does Rentman cost per user?
Inventory Standard is €14 per Power User per month and Inventory Pro €19, while Crew Pro is €24 and the Rentman Platform is €39 per month. Basic users are free on Inventory, Crew and Organize. Quoting and Invoicing and Equipment Tracking each add €9 per Power User, and prices exclude taxes.
Is there a free trial for Rentman?
Yes. The pricing page states a 30-day free trial with no card required. There is no permanent free plan, so after the trial you need to take a paid module. Basic users stay free on several modules, but they only work inside an account that has paid Power Users.
Does Rentman have AI features?
The homepage and pricing pages we opened name no AI product. The privacy policy says Rentman may use information to improve its services including AI tools, which is a statement about the company's practice, not a feature you can switch on. Ask the vendor what that covers for customer data.
What does Rentman's crew module do?
Crew Standard provides a crew app with availability tracking, and Crew Pro adds time tracking with hourly and daily rates and the widest set of Crew reports. It is aimed at companies that schedule technicians or freelancers alongside equipment, with Basic users free for people who only need to view shifts.
Can I cancel Rentman mid-contract?
The pricing page says there are no refunds for downgrades or cancellations, and it offers monthly, quarterly, half-yearly and yearly contracts. Pick the shortest period while you are still testing a workflow, then move to yearly billing, which the page says saves 8 percent, once the module set is settled.