Tool profile
WildApricot: cost, fit and limits
WildApricot is a membership management service for small associations and nonprofits that combines member records, events, a website builder, email and payments in one package, with a 60-day free trial. It is sold by monthly or prepaid billing and priced by number of contacts.
What to know first
WildApricot shows prices only for the 100-contact tier: $66 per month on monthly billing, $59.40 per month with a 1-year prepay and $56.10 per month with a 2-year prepay. Every package has the same features, and larger contact tiers (250 up to 50,000) carry no price on the page. A 60-day free trial needs no credit card. No AI feature is named.
WildApricot at a glance
| Maker | WildApricot Inc. (named in the Momentive privacy policy), Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | $66 per month (100 contacts, monthly billing) |
| API access | Yes |
| Category | Best AI Membership Management Software in 2026, rank 12 of 13 |
| Website | wildapricot.com |
Who WildApricot is best for
Small nonprofits starting out
The 60-day trial without a credit card gives a volunteer team time to import members and run a first event before deciding.
Groups that want a website included
A drag-and-drop editor and member-only pages come with every package, so a club does not need a separate website tool.
Treasurers who need exports
Invoices and exports to QuickBooks or CSV are listed under financial management, which helps with year-end filing. Records can leave the system in a standard format.
WildApricot plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Monthly billing, 100 contacts | $66.00 per month | The full feature set shared across all packages, billed month by month. The full feature set shared across all packages, billed month by month with no prepayment. |
| 1-year prepay, 100 contacts | $59.40 per month (saves $79.20 per year) | The same features, billed as a yearly prepayment and labeled Most Popular on the page. |
| 2-year prepay, 100 contacts | $56.10 per month (saves $118.80 per year) | The same features, billed as a two-year prepayment with the larger discount. The same full feature set, billed as a two-year prepayment with the larger discount of the three options. |
Checked November 2026.
What WildApricot does
- Event management
- Registration forms, automated emails, waitlists and discounts are listed, which covers workshops and annual meetings for small groups. A small group can run a workshop series with limited seats and a waitlist, applying early-bird discounts without manual tracking.
- Member management
- Renewals, a member portal and an online directory are included, so members can update their own details without emailing the secretary. Members log in to a portal to update details, renew dues and browse an online directory of other members in the organization.
- Website builder
- A drag-and-drop editor and member-only pages let a small group publish without a developer, though design options are limited to the templates provided. Member-only pages let a society keep minutes or resources behind a login while leaving the public pages open to visitors.
- Financial management
- Invoices and exports to QuickBooks or CSV are listed, so a treasurer can reconcile payments in an accounting package. Invoices can be issued from the system, and exports to QuickBooks or CSV give a bookkeeper the numbers in a familiar format.
- Scheduled messages, templates and segmented campaigns let staff send to groups such as lapsed members or event attendees. Staff can send a message to lapsed members only, or schedule a reminder for next week, using templates they edit.
How WildApricot handles your data
The legal center page links a privacy policy and a data processing addendum, but neither was opened. The page we read does not state whether customer data trains AI models, a hosting region, a retention period or any certification such as SOC 2 or ISO 27001. The Momentive privacy policy names WildApricot Inc. as an affiliate, though the legal center page does not name the entity. The vendor's policy was not checked for those points, so ask for the addendum before moving member data.
Where WildApricot falls short in practice
- Prices only for 100 contacts. The pricing page shows a figure only for the 100-contact tier, so any club with more members must ask for a quote or use the tier selector.
- Trial exit unclear. The 60-day trial needs no card, but the page does not say what happens to contacts and content when it ends. Export a backup of contacts before the trial ends.
- No AI named. The opened pages name no AI feature, so teams that want AI-written emails or insights will need another tool. Teams that want AI drafting or insights will need another tool.
Works with
Alternatives to WildApricot
WildApricot: common questions
How much does WildApricot cost per month?
For 100 contacts the page shows $66.00 per month on monthly billing, $59.40 per month with a 1-year prepay and $56.10 per month with a 2-year prepay. Larger tiers show no price on the page. Check the tier selector for other contact counts.
Does WildApricot have a free trial?
Yes, a 60-day free trial with no credit card. The page does not say what happens to your contacts and content when the trial ends, so ask before you invest time importing records. Export before day 60. Export a backup before day 60.
Do all WildApricot packages have the same features?
Yes. The pricing page says every package has the same features and that the tiers differ by number of contacts, from 100 up to 50,000. The prepay options only lower the monthly price. Check your contact count first. Price rises with contact count.
Does WildApricot offer AI features?
No AI feature is named on the pages we opened. A group that needs AI writing or reporting would need to bring another tool or look at vendors that name AI on their pricing pages. Ask support if an AI roadmap exists.
Does WildApricot work with QuickBooks?
Financial management lists exports to QuickBooks or CSV, and the homepage mentions integrations with 1,600-plus apps without naming them. WordPress is also listed among the connections we read. Ask which apps are native and which use Zapier. Ask which apps are native.