Tool profile
Ziflow: cost, fit and limits
Ziflow is an online proofing and creative review platform made by Ziflow Limited, a United Kingdom company, that lets marketing and agency teams mark up designs, videos and live websites, route them through approval stages and run AI checks with ReviewAI.
What to know first
Ziflow offers a free plan for two users, Standard at $199 a month billed annually, Pro at $329 a month billed annually and a contact-us Enterprise tier. Plan names on the page differ from the labels in the code, so read the tier descriptions before you buy. ReviewAI appears in the Enterprise list. The privacy policy says customer data does not train third-party AI models and names SOC 2 Type 2 and ISO 27001:2022.
Ziflow at a glance
| Maker | Ziflow Limited, United Kingdom |
|---|---|
| Free plan | Yes |
| Entry price | $199 per month, billed annually |
| API access | No |
| Category | Best AI Creative Proofing Software in 2026, rank 1 of 12 |
| Website | ziflow.com |
Who Ziflow is best for
Agencies with many client reviews
Paid tiers include 15 to 25 or more free reviewers, staged workflows and audit trails, which suits agencies that send each asset past several client stakeholders.
In-house brand teams
Checklists inside the review and ReviewAI on Enterprise let brand managers confirm that logos, legal lines and approved wording are present before anyone signs off.
European companies with residency rules
The privacy policy describes an EU data center for EU customers and a US one for US customers, which gives buyers a stated answer to the location question.
Ziflow plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | $0, free forever | Two users, 2 GB storage, unlimited proofs and reviewers, one workflow stage, 60 days of review history, version comparison and Adobe plugins. |
| Standard | $199 per month, billed annually | 15 free users, 1 TB storage, two workflow stages, proof deadlines, manual reminders, proof briefs, basic intake forms and a 90-day audit trail. |
| Pro | $329 per month, billed annually | 20 free users, 2 TB storage, three workflow stages, folder sharing, color separation, custom comment labels, integrations and a one-year audit trail. |
| Enterprise | Contact for a quote | 25 or more free users, 4 TB or more storage, ReviewAI, SAML 2.0 single sign-on, SCIM, IP allowlisting and a lifetime audit trail. |
Checked November 2026.
What Ziflow does
- ReviewAI
- The vendor calls ReviewAI its automation engine for creative reviews. It verifies checklist items and upholds brand standards while human reviewers keep control, and the pricing page places it in the Enterprise tier.
- Built-in checklists
- Reviewers work through a checklist inside the same markup view, so feedback follows one structure from project to project instead of arriving as free text in whatever order each reviewer prefers.
- Routing automation
- Assets move to the right reviewers through customizable automation, and the number of workflow stages grows with the plan, from one on Free to three on Pro.
- Proofs of many formats
- Design files, videos and live websites can be proofed, and Free includes version comparison and public proof links, so even unpaid users compare rounds side by side.
How Ziflow handles your data
The privacy policy states that Ziflow does not use your data to train, retrain or improve the third-party AI models behind its AI features. It lists SOC 2 Type 2 and ISO 27001:2022 certification. EU customers are served from an EU data center and US customers from a US one, although shared tenant data is held centrally in the United States. Archived data is anonymized and kept for statistical analysis and research, and personal data is retained as long as needed for its purpose. Retention periods for uploaded proofs were not stated beyond the plan limits.
Where Ziflow falls short in practice
- Large price step after Free. Free stops at two users and 2 GB, and the next tier is $199 a month billed annually, so a five-person agency has no middle option and must pay for the full Standard plan.
- Workflow stages are capped. Standard allows two workflow stages and one active template, which can be too little for a legal, brand and client chain. Three stages arrive only on Pro, at $329 a month.
- AI sits at the top tier. ReviewAI is named in the Enterprise description, so teams on Standard or Pro should confirm with sales whether any AI review is included before they plan around it.
Works with
Alternatives to Ziflow
Ziflow: common questions
Does Ziflow have a free plan?
Yes. The Free plan, labeled Personal, costs nothing and allows two users, 2 GB of storage, unlimited proofs and reviewers, one workflow stage and 60 days of review history. It includes version comparison, public proof links and Adobe Creative Cloud plugins. Teams beyond two users move to Standard at $199 a month billed annually.
What does ReviewAI do in Ziflow?
The vendor describes ReviewAI as an automation engine for creative reviews that verifies checklist items and upholds brand standards, with reviewers staying in control. The pricing page lists it under Enterprise. The pages we read gave no accuracy figures, so test it on your own files during a trial.
Where does Ziflow store customer data?
The privacy policy says EU customers are served from an EU data center and US customers from a US data center, while shared tenant data is held centrally in the United States. Ask sales which region applies to your account and whether the AI features process files outside it.
Does Ziflow train AI on my proofs?
The privacy policy says Ziflow does not use customer data to train, retrain or improve the third-party AI models that power its AI features. That statement covers the AI features specifically. Ask for the data processing agreement if your contract needs the commitment in writing.
Are Ziflow prices billed monthly or annually?
The pricing page text shows annual prices for paid plans, $199 for Standard and $329 for Pro per month billed annually, with a yearly and monthly toggle that showed no separate monthly figure in what we read. Confirm monthly pricing with the vendor before committing.