Tool profile
Notion: cost, fit and limits
Notion is a connected workspace made by Notion Labs, Inc. that combines documents, wikis and databases with an AI layer called Notion AI, used by teams to keep tables of tasks, projects and records next to their notes.
What to know first
Notion prices per member in euros, with a USD option: Free, Plus at €9.50, Business at €19.50 and a custom Enterprise plan. Databases with subtasks and dependencies are on Free. The AI sits in Notion Agent, AI Meeting Notes and beta features, and Custom Agents cost $10 per 1,000 monthly credits. The security page names SOC 2 and ISO 27001.
Notion at a glance
| Maker | Notion Labs, Inc., United States |
|---|---|
| Free plan | Yes |
| Entry price | €9.50 per seat per month (Plus); €19.50 on Business |
| API access | Yes |
| Category | Best AI No-Code Database Tools in 2026, rank 5 of 13 |
| Website | notion.com |
Who Notion is best for
Teams that keep records beside documents
Databases sit inside pages of notes and specs, so a project tracker and its documentation stay together without a link between two tools.
Companies that need SSO on a mid-priced plan
Business at €19.50 per member adds SAML SSO, granular database permissions, private teamspaces and domain verification, which covers a typical IT review without moving to Enterprise.
Regulated organizations
Enterprise adds zero data retention with LLM providers for Notion AI, SCIM, audit logs and SIEM and DLP connections, which matter for security teams.
Notion plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | €0 | Trial of Notion AI, basic forms and sites, Notion Calendar, and databases with subtasks, dependencies and custom properties. |
| Plus | €9.50 per member per month | Everything in Free plus custom forms and sites, charts, collaborative blocks, larger uploads and basic connections such as Slack and Google Drive. |
| Business | €19.50 per member per month | Everything in Plus plus Notion Agent, AI Meeting Notes, Enterprise Search (Beta), SAML SSO, granular database permissions and private teamspaces. |
| Enterprise | Custom pricing | Everything in Business plus zero data retention with LLM providers, SCIM, audit log, SIEM and DLP connections and a customer success manager. |
Checked October 2026.
What Notion does
- Databases inside pages
- Databases carry subtasks, dependencies and custom properties on the Free plan, and charts arrive on Plus. They are embedded in pages next to text, so records and context share a screen.
- Notion Agent
- Notion Agent is listed on Business, together with AI Meeting Notes. Research mode is marked Beta, and Notion AI itself is only a trial on Free and Plus.
- Enterprise Search
- Enterprise Search is a Beta feature on Business that returns answers with citations, drawing on connected tools. Basic connections such as Slack and Google Drive start on Plus.
- Custom Agents
- Custom Agents are free to try and then charged at $10 per 1,000 monthly Notion credits, a usage-based price that sits outside the seat fee.
- Forms and sites
- Custom forms and sites arrive on Plus, with basic versions on Free. A team can collect entries into a database and publish a simple site from the same workspace.
How Notion handles your data
The security page says customer data is never used to train AI models by Notion or its subprocessors. It names SOC 2, ISO 27001, ISMAP and BSI C5, and describes infrastructure with multi-region failover and cross-region backups. Data residency is an Enterprise feature, and Enterprise adds zero data retention with LLM providers for Notion AI. Retention periods were not stated on the pages we read, because the privacy policy could not be opened in this check, so the vendor's policy was not checked for retention.
Where Notion falls short in practice
- AI is gated by plan. Notion AI is a trial on Free and Plus, Notion Agent is on Business, and zero data retention with LLM providers is Enterprise only. Cost therefore rises with AI use.
- Databases are part of a bigger product. The pages we read give no row ceilings and name no database-level API, so teams with large or highly relational data need to test volume first.
- Residency needs Enterprise. Data residency is handled through Enterprise plans, and the pages we read do not state a default hosting region for lower plans, so a European buyer should ask where Plus or Business data sits.
Works with
Alternatives to Notion
Notion: common questions
Does Notion train AI on customer data?
The security page says customer data is never used to train AI models by Notion or its subprocessors. Enterprise also lists zero data retention with LLM providers for Notion AI. Retention periods themselves were not stated on the pages we read.
Which Notion plan includes Notion Agent?
Notion Agent is listed on Business at €19.50 per member per month, alongside AI Meeting Notes and Enterprise Search (Beta). Free and Plus include a trial of Notion AI only. Custom Agents are charged separately at $10 per 1,000 monthly credits.
Can Notion handle a large database?
The pages we read state no row limit for databases and no performance guidance. Free includes databases with subtasks, dependencies and custom properties, so build a copy of your largest table and test views, filters and sorting speed before moving the whole team over.
Where does Notion store my data?
The security page describes multi-region failover and cross-region backups and says data residency is an Enterprise feature. The pages we read do not name a default region for Free, Plus or Business, so ask the vendor before loading regulated data.
Is Notion priced in euros or dollars?
The pricing page shows euros per member per month, with a USD option, and says yearly billing saves up to 20 percent. Plus is €9.50 and Business €19.50 in the euro view. Custom Agents are priced in dollars, at $10 per 1,000 monthly credits, so budget them separately.