Tool profile
Nozbe: cost, fit and limits
Nozbe is a project-based task manager made by NOZBE sp. z o.o. that organizes tasks into projects with sections, tags, comments and templates, offers an AI feature that builds a project from an idea, and lists an MCP option, for individuals and teams.
What to know first
Nozbe has a free plan for up to 3 users and 3 active projects, Premium at $9 per user per month and Business at $15 per user per month, with taxes added and yearly billing saving 18 percent. The terms name a Polish company, state the main server is in Germany on Hetzner, and place encrypted backups in Paris and Frankfurt. The pages do not state a model-training position.
Nozbe at a glance
| Maker | NOZBE sp. z o.o., Poland |
|---|---|
| Free plan | Yes |
| Entry price | $0 |
| API access | No |
| Category | Best AI To-Do List Apps in 2026, rank 11 of 12 |
| Website | nozbe.com |
Who Nozbe is best for
European teams with residency concerns
The terms put the main server in Germany and encrypted backups in Paris and Frankfurt, which fits buyers who want data to stay in Europe.
Project-minded planners
Tasks live inside projects with sections, tags and comments, and Premium adds unlimited projects and templates for repeating workflows. Sections and tags keep large projects readable.
Small groups that start free
The free plan covers up to 3 users, 3 active projects and 500 MB of storage, so a tiny team can try shared work before paying.
Nozbe plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | $0 | 1 workspace, 3 active projects, up to 3 users, 3 project sections and 3 tags, 500 MB storage and 7 days of history in completed tasks. |
| Premium | $9 per user per month (taxes extra) | Unlimited projects, tasks and comments, 20 GB storage per user, unlimited history, time tracking and unlimited project templates. |
| Business | $15 per user per month (taxes extra) | All Premium features, unlimited workspaces and unlimited data storage with a 200 MB limit per file, for larger organizations. |
Checked November 2026.
What Nozbe does
- Create using AI
- Turns an idea into a ready-to-run project, which saves time when starting from a blank page, though the pages do not describe how detailed the result is.
- Nozbe MCP
- The home page says an MCP option can be explored. The pages we opened gave no plan, price or limit for it, so treat it as a lead to confirm.
- Project templates
- Premium offers unlimited templates, so a recurring process such as onboarding can be copied into a new project each time instead of rebuilt. Free does not list templates.
- Time tracking
- Premium includes time tracking, which helps freelancers and agencies see where hours go without adding a separate timer app. Free does not list time tracking, per the pricing page, so the feature starts on the $9 plan.
- Limited-access projects
- Premium supports limited-access projects and tags, so a team can share one project with a client without opening the whole workspace. Free offers only 3 sections and 3 tags.
How Nozbe handles your data
The terms state that the main server is in Germany on Hetzner, with backups in encrypted form on Amazon S3 in Paris and Frankfurt. The opened pages do not state whether customer data trains AI models, how long data is kept after deletion, or which model provider powers Nozbe AI. No certification such as SOC 2 or ISO 27001 appears on the pages we opened. A trust page exists. A buyer who plans to use the AI or MCP features should ask for written answers on those three points first.
Where Nozbe falls short in practice
- Free plan is small. The free plan stops at 3 active projects, 3 users and 7 days of history in completed tasks, so a growing team outgrows it within weeks.
- AI is narrow. The AI shown on the pages creates projects from an idea, with an MCP mention beside it, and neither is separately priced or described in depth.
- Taxes are added. Premium and Business prices exclude taxes and are per user, so the invoice for a European team will exceed the $9 or $15 shown on the page.
Works with
Alternatives to Nozbe
Nozbe: common questions
How much does Nozbe cost per user?
Free is $0 for up to 3 users. Premium is $9 per user per month and Business is $15 per user per month, both plus taxes. A monthly and yearly toggle exists, and yearly billing saves 18 percent according to the pricing page.
What does Nozbe AI do?
The home page names Nozbe AI, which creates a ready-to-run project from an idea. It also says Nozbe MCP can be explored. The pages we opened gave no usage caps, no separate price and no detail on the AI provider.
Where does Nozbe host data?
The terms say the main server is in Germany on Hetzner, with backups in encrypted form on Amazon S3 in Paris and Frankfurt. The legal entity is NOZBE sp. z o.o., a Polish company by its name. Nozbe's pages did not describe an EU-only option beyond that.
Does Nozbe train AI on my tasks?
The pages we opened do not say. Retention after deletion and the AI provider are also not stated there, so the answer has to come from the vendor. Ask Nozbe in writing before you put sensitive project content through the AI feature or an MCP connection.
What are the limits of the free Nozbe plan?
The free plan allows 1 workspace, 3 active projects, up to 3 users, 3 project sections and 3 tags, 500 MB of storage and 7 days of history in completed tasks. Premium lifts those limits for $9 per user per month.