Tool profile
Superlist: cost, fit and limits
Superlist is a list and notes app made by Superlist GmbH (named in its privacy policy) that combines tasks, notes and shared lists, with Voice AI on its Basic plan and AI Meeting Notes, AI Chat and task summaries on its Super plan, for individuals and small teams.
What to know first
Superlist has a free plan and two paid plans: Basic at $5 per person per month ($59 yearly) and Super at $21 per person per month ($249 yearly), with yearly billing saving 20 percent and Enterprise by contact. Voice AI starts on Basic, while unlimited AI Chat and Meeting Notes need Super. The privacy policy lists hosting providers in both Germany and the USA, so no single region is stated.
Superlist at a glance
| Maker | Superlist GmbH (named in the privacy policy's DPA section), Not stated on the vendor pages |
|---|---|
| Free plan | Yes |
| Entry price | $0 per person per month |
| API access | No |
| Category | Best AI To-Do List Apps in 2026, rank 8 of 12 |
| Website | superlist.com |
Who Superlist is best for
Groups that share lists
Free allows up to 5 people in shared lists, and Basic removes the cap on shared lists and team members, so a household or small team can collaborate cheaply.
People who capture by voice
Voice AI arrives at the $5 Basic tier, which lets a user talk tasks into the app without paying for the $21 Super plan.
Meeting-heavy teams on Super
Super adds unlimited AI Meeting Notes, unlimited AI Chat messages and email and Slack task summaries, which turns notes into follow-up tasks.
Superlist plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | $0 per person per month | Up to 5 private and shared lists, up to 5 people in shared lists, unlimited tasks and notes, 25 MB uploads and 500 MB storage. |
| Basic | $5 per person per month ($59 yearly) | Unlimited lists, sublists and shared lists, access to all integrations, unlimited team members, Voice AI, 100 MB uploads and 25 GB storage. |
| Super | $21 per person per month ($249 yearly) | Everything in Basic plus unlimited AI Meeting Notes, unlimited AI Chat messages, AI generation with Make AI, and email and Slack task summarization. |
| Enterprise | Contact us | Priced by contact on the pricing page we opened, with no published features or numbers for this tier, so a quote is needed. |
Checked November 2026.
What Superlist does
- Voice AI
- Lets a user speak tasks into the app instead of typing them, available from the Basic plan, which suits capture on the move or during a commute.
- AI Meeting Notes
- Listed on Super with no cap on use, the feature turns meetings into notes inside the same workspace where the follow-up tasks live. Notes stay next to tasks.
- AI Chat
- Unlimited chat messages are a Super feature, so a person can ask questions about lists and notes without watching a message counter. The pricing page lists no message cap for it on that tier.
- Task summarization
- Super summarizes email and Slack content into tasks, which helps users who receive requests in several channels and want one place to review them. Basic does not include it, per the pricing page.
- Shared lists and sublists
- Shared lists with sublists let several people work from one structure, and Basic removes the five-list cap that applies to the free plan. Free allows up to five people per shared list.
- MCP connectors
- The privacy policy mentions MCP connectors that link AI assistants to the app, though the plan that includes them was not stated on the pages we read.
How Superlist handles your data
The privacy policy says data from Google Workspace is not used to train generalized AI or machine-learning models, and names Google Gemini and OpenAI among AI services; the terms of other AI providers were not separately checked. Customer data is deleted after 30 days once deletion is requested. Hosting is not stated as a single region: the policy lists Hetzner in Germany alongside DigitalOcean and Cloudflare in the USA. No certification appears on the opened pages, and the headquarters country is not stated, only the GmbH name.
Where Superlist falls short in practice
- Free tier stops at five lists. The free plan caps private and shared lists at five in total and shared lists at five people, so a family with several projects outgrows it quickly.
- Strong AI sits at $21. Unlimited AI Meeting Notes and AI Chat are on Super only, which costs more than four times Basic, so light AI users may feel the jump in price.
- Split hosting and narrow training terms. The policy lists providers in Germany and the USA, and its no-training statement is limited to Google Workspace data, so data-sensitive buyers need written answers.
Works with
Alternatives to Superlist
Superlist: common questions
How much does Superlist cost?
Free is $0 per person per month. Basic is $5 per person per month ($59 yearly) and Super is $21 per person per month ($249 yearly). Yearly billing saves 20 percent, and Enterprise is priced by contact. Prices are quoted per person on the pricing page.
What AI does Superlist include?
Voice AI is listed on Basic. Super adds unlimited AI Meeting Notes, unlimited AI Chat messages, AI generation with Make AI, and email and Slack task summarization. The free plan lists no AI features on the pricing page. Basic does not list the meeting notes.
Does Superlist use my data to train AI?
The privacy policy says Google Workspace data is not used to train generalized AI or machine-learning models. The terms of the AI providers it names, Google Gemini and OpenAI, were not separately checked, so ask Superlist how task text is handled.
Where does Superlist host data?
The privacy policy lists Hetzner in Germany, DigitalOcean in the USA and Cloudflare in the USA among its providers, rather than naming one region. Customer data is deleted after 30 days once deletion is requested. No EU-only hosting option was described on the pages we opened.
Is the Superlist free plan enough?
Free allows unlimited tasks and notes but only five private and shared lists in total, five people in shared lists, 25 MB uploads and 500 MB storage. A solo user with a few lists may be fine, while a team will hit the cap.